What to Buy for a Christmas Market with Fire Bowls

A Christmas market with fire bowls needs more than stalls, decorations, and drinks. You also need safe ways to serve hot mulled wine and coffee, protect cables outdoors, and keep guests warm without creating hazards. Use this shopping list alongside the event plan to check equipment, consumables, lighting, and fire-safety supplies before setup day. Buy non-perishable items early, then chill drinks and prepare fresh snacks close to the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 12
Folding chairsqty 80
High tablesqty 8
Bar stoolsqty 16
Clothes racksqty 6
Storage cratesqty 20

Lighting

String lightsqty 12
LED lanternsqty 20
Outdoor lightsqty 8
Extension cordsqty 10
Power stripsqty 8
Cable matsqty 12

Equipment

Mulled wine heatersqty 3
Warming kettlesqty 2
Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Card machinesqty 2
Mobile phonesqty 3
Walkie-talkiesqty 6

Fire safety

Fire pitsqty 6
Metal fire barrelsqty 2
Fire extinguishersqty 6
Fire blanketsqty 4
Metal bucketsqty 8
Water containersqty 4
Asbestos-resistant glovesqty 6
Pokensqty 6
Metal coal shovelsqty 4
Spark arrestorsqty 6
Firewood binsqty 6

Tableware

Reusable mugsqty 120
Mulled Wine Cupsqty 120
Glassesqty 100
Platesqty 120
Soup bowlsqty 80
Forksqty 120
Knivesqty 120
Spoonsqty 120
Serving spoonsqty 12

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Mixing bowlsqty 6
Storage binsqty 12
Thermos flasksqty 8
Serving jugsqty 6
Baking dishesqty 8
Pliersqty 8
Measuring cupsqty 4
Bottle openersqty 6

Decorations

Christmas treesqty 4
Christmas baublesqty 100
Christmas wreathsqty 8
Christmas table runnersqty 12
Wooden Christmas platesqty 12
Chalkboardsqty 12
Chalk markersqty 12
Christmas figuresqty 12
Christmas ribbonqty 10
Table décorqty 20

Safety

Crowd control barriersqty 20
Conesqty 20
Warning signsqty 12
First aid kitsqty 2
Flashlightsqty 6
Vestsqty 10

Cleaning

Waste binsqty 16
Broom setsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
Cleaning brushesqty 6
Sink basinsqty 6
Towelsqty 20

Other

Cash boxesqty 4
Change boxesqty 4
Price tagsqty 100
Pensqty 20
Rolls of tapeqty 8
Rope rollsqty 6
Sawhorsesqty 12

Catering

Groceries
- Red wine - 30 bottles
- Mulled wine spices - 30 bags
- Oranges - 30 pieces
- Lemons - 12 pieces
- Star anise - 4 bags
- Cinnamon sticks - 8 bags
- Cloves - 4 jars
- Granulated sugar - 5 kilos
- Apple juice - 20 liters
- Grape juice - 10 liters
- Hot chocolate - 25 liters
- Whipped cream - 20 cans
- Mini marshmallows - 3 kilos
- Coffee - 4 kilos
- Tea assortment - 200 bags
- Hot chocolate powder - 3 kilos
- Milk - 20 liters
- Oat milk - 8 liters
- Sugar cubes - 2 kilos
- Honey - 2 jars
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange lemonade - 10 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 12 liters
- Beer - 10 crates
- Alcohol-free beer - 4 crates
- Red wine - 8 bottles
- White wine - 6 bottles
- Bubbles - 6 bottles
- Christmas stollen - 12 pieces
- Baguettes - 20 pieces
- Mini rolls - 250 pieces
- Rye bread - 8 packs
- Unsalted butter - 3 kilo
- Cream cheese - 3 kilos
- Brie - 4 kilo
- Goat cheese - 2 kilos
- Young cheese - 5 kilos
- Ham - 4 kilos
- Smoked chicken - 3 kilo
- Smoked salmon - 2 kilos
- Hummus - 3 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Arugula - 2 kilos
- Grapes - 8 kilos
- Mandarins - 10 kilos
- Apples - 10 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Mixed nuts - 4 kilos
- Christmas cookies - 12 packs
- Spiced biscuits - 10 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Marzipan - 3 kilos
- Icing sugar - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Olive oil - 2 liters
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkins - 1000 pieces
- Paper cups - 300 pieces
- Wooden stirrers - 500 pieces
- Wooden skewers - 500 pieces
- Paper snack trays - 300 pieces
- Paper soup bowls - 150 pieces
- Aluminum grill trays - 50 pieces
- Coffee filters - 200 pieces
- Dish soap - 5 liters
- All-purpose cleaner - 5 liters
- Disinfectant spray - 3 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces
- Compostable gloves - 300 pieces
- Charcoal - 6 bags
- Kindling wood - 8 nets
- Firelighters - 6 boxes
- Ground pepper - 5 kilos
- Rock salt - 25 kilos

Tips

Plan two to three drinks per guest for the first hour, then allow one to two more per person for each additional hour. Include mulled wine, coffee, water, and other cold drinks rather than relying on one option.
Allow one mulled-wine heater or warming kettle for every 40 to 50 guests if you want to keep service moving. Buy or prepare at least 250 ml of mulled wine per guest, with extra for a cold evening.
Provide one table for each stall, plus one or two high tables for guests who are standing with hot drinks. For seating, allow one folding chair for roughly every three guests unless the market is designed mainly for browsing.
Measure every route from the power source to the stalls before buying extension cords. Use cable mats wherever people cross a cable, and choose outdoor-rated lights, power strips, and extension cords for the full setup.
Buy fire-safety supplies before the weather forecast becomes a concern: keep a fire extinguisher, fire blanket, metal bucket, water container, and heat-resistant gloves at each fire area. Fence off the fire bowls and keep spare fuel and decorations away from the heat.

Frequently asked questions

How much mulled wine do I need for a Christmas market?: Allow 250 to 300 ml per guest for a short market, then add around 150 ml per person for every extra hour. Keep at least 10% extra if the event is outdoors in cold weather.
How many fire extinguishers are needed for outdoor fire bowls?: Place at least one suitable fire extinguisher at each fire-bowl area, with a fire blanket and a metal bucket nearby. If several bowls are grouped together, keep the equipment within a few seconds’ reach rather than at one central point.
How many toilets should I provide for a Christmas market?: For a two- to four-hour event, plan roughly one toilet per 50 guests, with additional provision for longer events and expected queues. Confirm the final number with the venue or local requirements at least several weeks before the market.
When should I buy supplies for a Christmas market?: Buy furniture, lighting, fire-safety equipment, and serving equipment at least two to four weeks ahead. Purchase fresh snacks and chilled drinks during the final two days, while checking the weather and guest numbers before the last shop.

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