What you need for a Christmas market in Markthal

A Christmas market in Markthal needs more than products for the stalls. You also need serving items, hot-drink equipment, furniture, payment supplies and clear allergen labels ready before setup begins. Plan quantities around the number of exhibitors, visitors and serving points, then chill drinks and collect fresh produce close to the event. Use this list to check what must be bought, hired or brought to the venue.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Tablesqty 10
Chairsqty 60
High tablesqty 8
Coat racksqty 3
Cratesqty 20
Tableclothsqty 18

Tableware

Reusable cupsqty 250
Coffee cupsqty 120
Mulled Wine Cupsqty 150
Platesqty 180
Dessert platesqty 120
Cutlery setsqty 180
Serving plattersqty 18
Serving tongsqty 12

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 3
Storage binsqty 12
Thermos flasksqty 8
Warming kettlesqty 4
Kettlesqty 3
Coffee machinesqty 2
Coolersqty 4
Ice cube traysqty 4

Equipment

Payment terminalsqty 2
Cash boxesqty 2
Extension cordsqty 8
Power stripsqty 6
Speaker
Microphone
Hand trucksqty 2

Decorations

Christmas tree
Christmas baublesqty 60
Christmas garlandsqty 12
Christmas wreathsqty 4
Decorative starsqty 20
Artificial snowqty 6
Table decorationsqty 12
Name badgesqty 30

Lighting

LED light stringsqty 12
LED candlesqty 40
Atmosphere lightsqty 8
Batteriesqty 40

Cleaning

Waste binsqty 10
Trash bag holdersqty 6
Cleaning bucketsqty 3
Mopsqty 4
Dustpan and brushqty 3
Cleaning glovesqty 8

Catering

Groceries
- Mulled wine red - 18 liters
- Non-alcoholic mulled wine - 6 liters
- Hot chocolate - 12 liters
- Coffee beans - 3 kilo
- Black tea - 200 bags
- Herbal tea - 100 bags
- Chai latte - 3 liter
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 24 cans
- Marshmallows - 2 kilos
- Sugar - 3 kilos
- Honey - 2 jars
- Cinnamon - 4 jars
- Star anise - 3 bags
- Cloves - 3 bags
- Oranges - 6 kilos
- Lemons - 3 kilos
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Lemonade - 6 liters
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Red wine - 12 bottles
- White wine - 8 bottles
- Champagne - 4 bottles
- Christmas loaf - 8 pieces
- Mini currant buns - 100 pieces
- Unsalted butter - 2 kilos
- Cheese slices - 3 kilos
- Ham slices - 2 kilo
- Hummus - 2 kilos
- Baguettes - 30 pieces
- Mini quiches - 150 pieces
- Vegetarian puff pastry snacks - 150 pieces
- Bitterballen - 200 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted nuts - 3 kilos
- Mandarins - 8 kilos
- Grapes - 4 kilos
- Gingerbread - 6 packs
- Christmas cookies - 8 packs
- Icing sugar - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Chili sauce - 2 bottles
- Olive oil - 2 liters
- Salt - 1 kilo
- Black pepper - 3 jars
- Paper napkins - 1000 pieces
- Paper straws - 300 pieces
- Coffee filters - 300 pieces
- Stirrers - 500 pieces
- Takeaway containers - 250 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable gloves - 500 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Dishwasher tablets - 100 pieces
- Trash bags - 100 pieces

Other

Name stickersqty 100
Pensqty 20
Tapeqty 8
Scissorsqty 6
Cable tiesqty 200
Cable tiesqty 100
Presentation boardsqty 8
Menusqty 20
Allergen cardsqty 20
Signage boardsqty 12
Table sign holdersqty 24
Receipt rollsqty 12
Cash change

Tips

Plan at least one complete serving setup per busy stall: serving platters, tongs, plates, cups and cutlery should not circulate between vendors during peak times.
For hot drinks, allow 2–3 servings per visitor for the first hour and prepare extra coffee cups and mulled wine cups separately. Keep thermos flasks or warming kettles available for refills.
Buy or hire payment equipment for every active sales point, then test each terminal at least 24 hours before opening. Keep a cash box and a documented cash procedure as a backup.
Prepare allergen labels before the market day and place them next to each product, not in one central folder. Store fresh produce in suitable storage bins and keep chilled items in coolers until needed.
Check power requirements at least 48 hours before setup. Count extension cords and power strips by stall, and test coffee machines, kettles, warming equipment and the speaker before exhibitors arrive.

Frequently asked questions

How many cups do I need for a Christmas market?: Plan for at least 1.5 cups per expected visitor if cups are reusable and collected during the event. Add a 10–15% reserve for losses, breakages and busy periods.
How much mulled wine should I buy per person?: Allow 200–250 ml per person who is expected to drink it, then add about 10% for refills and spillage. Keep the drink hot in warming kettles or thermos flasks rather than preparing everything at once.
When should I buy fresh produce for the market?: Buy fresh produce one day before the event where possible, and collect highly perishable items on the morning itself. Keep chilled products in coolers until the stalls are ready.
How many payment terminals do I need for the market?: Use one tested payment terminal for each active sales point, with at least one spare terminal if several stalls trade at the same time. Test all terminals no later than 24 hours before opening.

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