What you need for a Christmas market at the campsite

A campsite Christmas market needs more than festive decorations and food. You will need equipment for the stalls, safe lighting, serving items, signs and a way to handle hot drinks and payments. This shopping list covers the practical items that are easy to overlook, especially extension leads, cable covers, change, price tags and enough cups for busy periods. Check quantities against the number of stalls, visitors and volunteers before ordering.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Market stallsqty 10
Folding tablesqty 12
Folding chairsqty 60
High tablesqty 6
Stall shelvesqty 20

Lighting

String lightsqty 12
LED lampsqty 20
Battery lanternsqty 10
Extension cordsqty 8
Power stripsqty 8
Cable matsqty 10

Decorations

Christmas treesqty 4
Christmas baublesqty 80
Christmas garlandsqty 12
Christmas wreathsqty 6
Red tableclothsqty 12
Price tagsqty 40
Menu boardsqty 8
Direction signsqty 10
Conesqty 12
Barrier tapeqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Soup bowlsqty 100
Platesqty 120
Cutlery setsqty 120
Napkin holdersqty 12

Equipment

Coffee machinesqty 2
Kettlesqty 2
Soup kettlesqty 2
Hot platesqty 4
Coolersqty 4
Bluetooth speakersqty 2
Payment terminalsqty 2

Kitchen

Thermos flasksqty 6
Soup ladlesqty 4
Serving spoonsqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Pliersqty 6
Measuring cupsqty 3
Storage binsqty 12
Cool bagsqty 6
Cash box
Card machine chargersqty 2

Cleaning

Waste binsqty 10
Mop setsqty 2
Broom setsqty 3
Cleaning bucketsqty 4
Rubber glovesqty 6
Hand soap dispensersqty 6
Towel dispensersqty 6

Safety

Fire extinguishersqty 4
Fire blanketsqty 3
First aid kitsqty 2
Flashlightsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 150 pieces
- Hot chocolate - 12 liters
- Whipped cream - 10 cans
- Mulled wine - 25 liters
- Non-alcoholic mulled wine - 8 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Apple juice - 8 liters
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- Apple juice for punch - 8 liters
- Orange juice - 6 liters
- Oranges - 20 pieces
- Lemons - 10 pieces
- Cinnamon sticks - 2 bags
- Star anise - 2 bags
- Cloves - 2 jars
- Sugar - 3 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Cocoa powder - 1 kilo
- Sugar - 2 kilo
- Lemon tea - 50 bags
- Herbal tea - 50 bags
- Vegetable soup - 15 liters
- Tomato soup - 15 liters
- Soup vegetables - 3 kilo
- Baguettes - 20 pieces
- Butter - 1 kilo
- Frankfurters - 120 pieces
- Hot dog buns - 120 pieces
- Fried onions - 2 kilo
- Mustard - 4 bottles
- Ketchup - 4 bottles
- Mayonnaise - 3 bottles
- Oliebollen - 180 pieces
- Powdered sugar - 3 kilos
- Apple fritters - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 4 kilos
- Mandarins - 8 kilos
- Apples - 6 kilos
- Grapes - 4 kilos
- Gluten-free sandwiches - 12 pieces
- Vegan hot dogs - 12 pieces
- Vegan hot dog buns - 12 pieces
- Gluten-free oliebols - 12 pieces
- Napkins - 500 pieces
- Stirrers - 300 pieces
- Wooden forks - 200 pieces
- Wooden spoons - 200 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Trash bags - 100 pieces

Tips

Plan one market stall, table or suitable selling surface for each stallholder, then add at least one spare folding table for shared supplies, payments or overflow stock.
For hot drinks, count cups and lids for the busiest hour rather than the whole day. Keep separate supplies for coffee, soup and cold drinks, and have at least two working kettles or coffee machines if several stalls serve drinks.
Use outdoor-rated extension cords, power strips and cable mats wherever electricity crosses a walking route. Test every light and socket before opening, and keep battery lanterns available if a connection fails.
Buy price tags, menu boards, direction signs, cones and barrier tape before deliveries arrive. Clear prices and marked routes prevent visitors from blocking stall entrances or queuing in the wrong place.
Prepare payment supplies in advance: a cash register, enough small change and a secure place for collected cash. Keep a printed floor plan and stallholder contact details with the event team for last-minute changes.

Frequently asked questions

What do I need for a Christmas market at a campsite?: Plan for stalls, tables, chairs, shelter, lighting, decorations, signs, tableware and hot-drink equipment. Add cash-handling supplies, price tags, menus, cable protection and weather-ready storage for chilled products.
How many cups and plates do I need for a Christmas market?: Start with at least one reusable cup, coffee cup, soup bowl and plate per expected serving, then add 20% for losses, second servings and busy queues. Increase the number if washing facilities are limited.
How much lighting is needed for an outdoor Christmas market?: Provide lighting for every stall, entrance, payment point and walking route. Test it at least 24 hours before opening, and keep battery lanterns available as a backup for each darker area.
What should I arrange before the campsite Christmas market opens?: Order groceries and serving supplies at least 7 days ahead, confirm stallholders and deliveries 2 to 3 days ahead, and check the weather, power and permits no later than the day before.

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