What you need for a Christmas bingo

A Christmas bingo needs more than bingo cards and prizes. You will also need enough table space, markers, serving items, hot-drink equipment and a clear way to call the numbers. Use the confirmed guest count to work out quantities, then buy prizes and non-perishable supplies early. Drinks, snacks and chilled items can be bought closer to the event, while venue access, power and seating should be checked before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 2
Coat racksqty 2

Tableware

Drinking glassesqty 70
Coffee cupsqty 60
Platesqty 70
Cutlery setsqty 70
Serving plattersqty 10
Serving plattersqty 10
Serving spoonsqty 8

Decorations

Christmas tree
Christmas baublesqty 40
Christmas garlandsqty 8
Tableclothsqty 8

Lighting

LED string lightsqty 6
LED candlesqty 20

Game materials

Bingo cardsqty 60
Bingo cage
Bingo ballsqty 90
Bingo markersqty 70
Prize packsqty 12

Equipment

Laptop
Speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 3

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Soup bowlsqty 60
Serving spoonsqty 4

Cleaning

Broomsqty 2
Mopsqty 2
Bucketsqty 2
Vacuum cleaner
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Chocolate milk - 6 liters
- Whipped cream - 4 cans
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 5 bottles
- Bitter lemon - 3 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 12 bottles
- Beer - 36 bottles
- Red wine - 6 bottles
- White wine - 4 bottles
- Sparkling wine - 3 bottles
- Baguettes - 12 pieces
- Mini bake-off rolls - 60 pieces
- Butter - 3 packs
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Back ham - 1 kilo
- Vegetarian spread - 8 tubs
- Hummus - 6 tubs
- Herb cream cheese - 6 tubs
- Tomato soup - 8 liters
- Vegetable soup - 6 liters
- Gluten-free rolls - 8 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed snacks - 5 bags
- Peanuts - 3 bags
- Cashews - 3 bags
- Mandarins - 5 kilos
- Grapes - 3 kilos
- Christmas cookies - 6 packs
- Spiced biscuits - 5 packs
- Mini bread rolls - 30 pieces
- Chocolate letters - 12 pieces
- Christmas candy - 3 kilos
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Napkins - 200 pieces
- Disposable cups for hot drinks - 100 pieces
- Stirrers - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Parchment paper - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Toilet cleaner - 2 bottles

Tips

Plan one bingo card and one marker for every participant, plus at least 10% extra cards and markers for mistakes, losses or late registrations.
Prepare one prize pack for each planned winning round and wrap them before the event. Buying and wrapping prizes at least 7 days ahead leaves time to replace missing items.
For the first hour, allow 2–3 drinks per person, then about 1 drink per person for each additional hour. Chill bottled drinks before guests arrive and keep extra stock available.
Set up coffee and tea for the full guest count: provide one cup per person, at least 2 kettles or an equivalent hot-water setup, and enough thermos capacity to refill during the event.
Allow one chair per participant and enough table space for bingo cards, markers and drinks. Put coat racks by the entrance and check extension cords and power strips before decorating.

Frequently asked questions

What do I need for a Christmas bingo?: You need bingo cards, a bingo cage, bingo balls, markers and prize packs. Also prepare tables, chairs, drinking glasses, plates, cutlery, serving platters, drinks, snacks and equipment for coffee and tea.
How many bingo cards should I buy per person?: Plan one card per participant and buy or print at least 10% extra. For 40 guests, prepare 44 cards so you can cover damaged cards, mistakes or last-minute registrations.
How many prizes do I need for Christmas bingo?: Buy one prize pack for every winning round listed in your game plan, plus 1–2 spare prizes if your budget allows. Finish buying and wrapping them at least 7 days before the event.
How much food and drink do I need for a Christmas bingo?: For drinks, allow 2–3 per person during the first hour and about 1 per person for each later hour. For snacks, plan 3–5 small portions per guest per hour, then adjust for the confirmed duration and dietary requirements.

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