What you need for a children’s theatre performance

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Count one reusable cup, plate and cutlery set per expected guest, then add about 10% extra for spills, lost items or second servings. Prepare separate options when you have collected dietary requirements.
• Check that every prop, hand puppet and costume is packed in one labelled props or costume box before transport. Keep a short backup kit with gaffer tape, spare batteries and basic repair materials where the performers can reach it.
• Plan one chair for each audience member who needs a seat, with a few spare chairs available for late changes. Leave clear aisles and keep the front row far enough from the performance area for children to see safely.
• Test the active speakers, wireless microphones, audio mixer and laptop at the venue at least one day before the show. Charge wireless equipment and battery lamps fully, and bring extension cables and power strips long enough to reach the planned control position.
• Set up the cloakroom, reception table and refreshments before doors open. Place name stickers, printed tickets, serving platters and the drinks jug at the entrance so one adult can welcome families while another supports the performers backstage.

Frequently asked questions

How many cups and plates do I need for a children’s theatre performance?

Start with one cup and one plate per expected guest, plus around 10% extra. For 50 children and adults, that means at least 55 cups and 55 plates, with matching cutlery sets if food is served.

What should I buy for the backstage area?

Provide clothing racks or hooks for costumes, stools for performers, labelled storage for props and a few battery lamps. Have the backstage area ready at least 60 minutes before the audience arrives so costumes and hand puppets can be checked calmly.

How early should I test the theatre sound and lighting?

Test speakers, microphones, the mixer, laptop and LED theatre spots at least 24 hours before the performance. Repeat a full sound and lighting check 90 minutes before doors open, including cable routes and spare batteries.

How much food and drink should I prepare for the audience?

For the first hour, plan roughly two drinks per person if refreshments are served before and after the performance. Buy snacks for the confirmed guest count plus 10% extra, and separate dietary options before setting out the serving platters.