What you need for a children’s cancer walk

A children’s cancer walk needs more than water and a marked route. You’ll need supplies for registration, donations, route control, communication, first aid support and a clear start and finish area. Plan quantities around your number of registered walkers, volunteers and the length of the event. The easiest items to forget are power supplies, weather protection, extra route signs and equipment for handling late registrations or payments.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 40
High tablesqty 4
Registration tablesqty 3
Folding benchesqty 4

Equipment

Portable speaker
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Walkie-talkiesqty 8
Megaphonesqty 2
Coolersqty 6
Laptopsqty 2
Payment terminalsqty 2

Sports equipment

Conesqty 20
Barrier tapeqty 6
Traffic conesqty 20
Route signsqty 30
Arrow stickersqty 50
Start arch
Water standqty 3
Course mapsqty 100
Pedometersqty 20

Tableware

Reusable cupsqty 150
Reusable platesqty 120
Reusable cutleryqty 150
Coffee potsqty 4
Teapotsqty 2
Serving plattersqty 12

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving utensilsqty 12
Thermos flasksqty 6
Ice packsqty 24

Decorations

Balloonsqty 100
Buntingqty 12
Tableclothsqty 12
Photo backdrop
Medal ribbonsqty 100

Lighting

LED lampsqty 8
String lightsqty 6
Flashlightsqty 8

Cleaning

Waste binsqty 10
Hand broomsqty 3
Litter pickersqty 4
Bucketsqty 4
Mopsqty 4
Spongesqty 10
Tea towelsqty 20
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 3 packs
- Tea - 5 boxes
- Cocoa powder - 2 packs
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Sports drink - 6 bottles
- Ice cubes - 10 bags
- Whole wheat bread - 12 loaves
- White rolls - 150 pieces
- Wholegrain rolls - 100 pieces
- Butter - 4 packs
- Young cheese - 5 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 2 jars
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cucumbers - 15 pieces
- Tomatoes - 5 kilos
- Lettuce - 10 heads
- Carrots - 5 kilos
- Apples - 150 pieces
- Bananas - 100 pieces
- Grapes - 10 kilos
- Mandarins - 100 pieces
- Muesli bars - 150 pieces
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Popcorn - 5 bags
- Cookies - 8 packs
- Gluten-free crackers - 4 packs
- Gluten-free rolls - 20 pieces
- Vegan spread - 2 kilos
- Allergy-free snacks - 30 pieces
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Organic dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand sanitizer - 8 bottles
- Plaster strips - 10 boxes
- Gauze pads - 5 packs
- Disinfectant wipes - 5 packs
- Disposable gloves - 5 boxes
- Cold packs - 10 pieces
- Sunscreen - 8 bottles
- Mosquito spray - 4 bottles
- Pens - 50 pieces
- Permanent markers - 20 pieces
- Printer paper - 2 packs
- Name stickers - 200 pieces
- Wristbands - 250 pieces
- Number stickers - 250 pieces
- Cable ties - 200 pieces
- Tape - 12 rolls
- Rope - 4 rolls

Tips

Plan two to three drinks per participant for the first hour, then add more for warm weather or a longer route. Bring coolers and reusable cups to keep the water stand supplied throughout the walk.
Prepare one registration place for every 50 to 75 participants expected at the busiest time. Each place needs a table, a laptop or payment terminal where required, and clear course maps or participant information.
Mark every turn with route signs and arrow stickers, and keep spare signs available for last-minute changes. Cones and barrier tape should cover the start, finish, crossings and any areas where walkers must not enter.
Allow one fully charged power bank for each laptop, payment terminal or communication device used away from a power outlet. Pack extension cords and power strips for the registration and announcements area, but keep cables out of walking paths.
Set aside a communication kit for route staff: one walkie-talkie per key post, plus a megaphone at the start and finish. Give volunteers a printed route map and the event schedule before they take their positions.

Frequently asked questions

How much water do I need for a children’s cancer walk?: Plan at least two to three drinks per participant for the first hour. Add extra stock for hot weather, a route lasting more than two hours, or a remote water stand that cannot be replenished quickly.
How many registration tables do I need for a charity walk?: Use one registration table for every 50 to 75 participants expected during the busiest 30-minute period. Add a separate table for late registrations, donations or payment questions if those processes are handled on site.
How many route signs should I buy for a walking event?: Place a sign at every turn, crossing and decision point, then buy at least 10% extra for replacements or route changes. Check the route on foot before the event and keep spare arrow stickers with the route team.
When should I buy supplies for a children’s cancer walk?: Buy non-perishable items such as route signs, cones, barrier tape and power banks at least two weeks before the walk. Check drinks, cups, first-aid arrangements and weather protection again three to five days beforehand.

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