Casino Night Checklist

A casino night runs smoothly when the room, games and guest details are planned in the right order. Start with invitations and registrations, then confirm dietary requirements and prepare clear rules for each game. On the day, allow time to arrange the tables, sort chips, lay out cards and set up the roulette, blackjack and poker areas. Drinks, snacks, prizes, music and lighting also need to be ready before guests arrive, not while the first hands are being dealt.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Prepare game rules
2 people
Set up game tables
2 people
Set out prizes
2 people
Create a music playlist
Do the shopping
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set up tables
3 people
Set up chairs
2 people
Set up the game tables
3 people
Set up roulette table
2 people
Set up the blackjack table
2 people
Set up the poker table
2 people
Sort the fiches
2 people
Lay out the cards
2 people
Set up the prize table
2 people
Hang decorations
3 people
Set up lighting
2 people
Connect the music
2 people
Set out tableware
2 people
Set up the buffet
3 people
Set up the bar
2 people
Check toilets
Prepare the entrance
2 people

Event

Set up the game tables
4 people
Welcome guests
2 people
Hand out chips
2 people
Explain the game rules
2 people
Guide roulette
2 people
Facilitate blackjack
2 people
Assist with poker
2 people
Serve snacks
3 people
Refill drinks
2 people
Keep the buffet tidy
Collect tableware
2 people
Check the Toilets in Between
Operate music and lighting
Register prize winners
Present prizes
2 people
See off guests
2 people

Aftercare

Collect chips
2 people
Collect game materials
3 people
Remove decorations
3 people
Switch off equipment
2 people
Clear tables and chairs
3 people
Wash dishes
3 people
Collect waste
2 people
Clean the room
3 people
Clean the restrooms
2 people
Chill leftover food
Check the supplies
2 people
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 55
Bar stoolsqty 6
Buffet tablesqty 2
Waste binsqty 5

Tableware

Water glassesqty 60
Wine glassesqty 50
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving boardsqty 8
Serving bowlsqty 10

Equipment

Roulette wheel
Roulette cloth
Blackjack table cover
Poker table cover
Playing cardsqty 12
Poker chip setsqty 6
Dealer buttonsqty 4
Card traysqty 12
Speakersqty 2
Music player
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 4
Table lampsqty 6

Decorations

Casino letters
Red table runnersqty 10
Balloonsqty 50
Balloon standsqty 4
Prize table sign
Menusqty 10

Catering

Coolersqty 4
Coffee maker
Kettlesqty 2
Drink dispensersqty 2
Thermos flasksqty 3
Groceries

Kitchen

Cutting boardsqty 3
Chef's knifeqty 2
Serving tongsqty 6
Measuring cupsqty 2

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 2
Cleaning glovesqty 4

Tips

Send invitations early enough to process registrations and collect dietary requirements before you buy food. Use the final guest count to plan seating, tableware, snacks and drinks.
Set up the game tables before decorating the room. Leave enough space around the roulette, blackjack and poker tables for players and dealers to move comfortably.
Sort the poker chips and lay out the playing cards before guests arrive. Prepare the game rules in clear, visible form so you are not explaining every detail at the start.
Chill drinks several hours before the event and prepare snacks before the gaming areas are opened. Keep food and the bar away from the card tables to reduce spills and interruptions.
Test the speakers, music player, extension cords and power strips during setup. Add string lights and table lamps only after checking that walkways and game surfaces are well lit.

Frequently asked questions

How far in advance should I send casino night invitations?: Send invitations about 3 to 4 weeks before the event. Set the registration deadline 7 days before the casino night so you can confirm numbers, dietary requirements and the amount of food and drinks to buy.
How long does it take to set up a casino night?: Allow at least 3 hours for a complete setup with several game areas. Set up tables and chairs first, then the roulette, blackjack and poker tables, followed by chips, cards, prizes, food, drinks, music and decorations.
How many casino game tables do I need?: For a small casino night, plan one roulette, one blackjack and one poker table, then adjust the number based on registrations. Keep at least one spare activity or waiting area available if more guests want to play than the tables can hold.
When should I prepare the food and drinks for casino night?: Buy the supplies 1 to 2 days beforehand and chill drinks several hours before guests arrive. Prepare snacks and set up the buffet before the games start, with a final check of plates, glasses, cutlery and waste bins shortly before arrival.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.