What to buy for a camping photo contest

A camping photo contest needs more than cameras and a campsite. You also need a reliable way to charge batteries, collect entries, display photos and keep participants comfortable outdoors. Plan table space for registration and judging, plus lighting for evening routes and presentations. This shopping list helps you cover the easily forgotten supplies before participants arrive, from spare memory cards and power banks to reusable tableware and cool boxes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 50
Beer tablesqty 4
Folding benchesqty 4
Tableclothsqty 6
Waste binsqty 6

Equipment

Laptop
Projector
Projection screen
Printer
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
Card readersqty 4
USB sticksqty 6

Photography

Spare camera
Tripodqty 2
Memory cardsqty 6
External Hard Driveqty 2
Photo sleevesqty 50
Clipboardsqty 10

Lighting

LED lanternsqty 12
String lightsqty 4
Work lightsqty 4

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4

Decorations

Welcome banner
Directional signsqty 12
Name badgesqty 50
Table numbersqty 6

Cleaning

Broomsqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Hand spray bottlesqty 3

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Lemons - 10 pieces
- Ice cubes - 8 bags
- Kaiser rolls - 60 pieces
- Wholemeal bread - 6 loaves
- Croissants - 30 pieces
- Butter - 3 packs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Strawberry jam - 3 jars
- Peanut butter - 2 jars
- Egg salad - 6 tubs
- Cucumbers - 10 pieces
- Tomatoes - 3 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Grapes - 4 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Mini muffins - 50 pieces
- Wraps - 60 pieces
- Herb cream cheese - 2 kilos
- Smoked chicken - 2 kilo
- Falafel - 2 kilos
- Raw vegetables - 4 kilos
- Pasta salad - 6 kilos
- Green salad - 4 kilos
- Fruit salad - 4 kilos
- Yogurt dressing - 4 bottles
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles

Tips

Bring at least one spare camera, two charged power banks and extra memory cards so a dead battery or full card does not stop the photo walk.
Pack extension cords, power strips and cable covers before reserving campsite outlets. Test the projector and laptop together at least one day before the contest.
Allow one clipboard and one printed score form for each judge, plus spare copies. Keep pens, name badges and route signs in a separate registration box.
Use LED lanterns or work lights at registration, along darker parts of the route and near the judging tables. String lights add visibility around the presentation area but should not replace task lighting.
Pack reusable cups, plates and cutlery for the full group, and bring serving trays, coffee equipment and kettles if drinks or snacks are served. Add a few extra place settings for late confirmations and damaged items.

Frequently asked questions

What equipment do I need for a camping photo contest?: Plan for a laptop, projector, projection screen, printer, USB sticks and an external hard drive for collecting and presenting photos. Bring a backup camera, tripod, spare memory cards and at least two power banks.
How many tables and chairs do I need for a camping photo contest?: Allow one registration table, one judging or display table and enough seating for the judges and participants during the presentation. As a starting point, provide one chair per seated participant and add 10% spare seating.
How many extension cords and power strips should I pack?: Pack at least two extension cords and two power strips for a small contest, then add one extra set for every additional 10 participants. Keep charging, projection and kitchen equipment on separate circuits where possible.
What should I bring for an evening photo walk?: Bring at least one LED lantern or work light for each registration or judging point, plus spare batteries or power banks. Route signs, clipboards and reflective markers should be packed before the walk begins, not after sunset.

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