What you need for a camping craft market

A camping craft market needs more than tables and stock. You need a practical setup for exhibitors, reliable power, clear signs, lighting, payment, refreshments and changing weather. Plan equipment by function so the market can open on time and visitors can find their way around the site. Check what is already available at the location, then shop and gather supplies at least one week before opening day. Keep a final reserve of batteries, cables and basic signage for last-minute changes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 10
Chairsqty 36
Information desk
Stoolsqty 4
Clothes racksqty 4
Storage boxesqty 12

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 8
Power stripsqty 6
Cable reelsqty 3
Mobile card machine
Cash register
Walkie-talkiesqty 4
Bluetooth speaker

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 8
Spare batteriesqty 24

Decorations

Buntingqty 8
Welcome sign
Directional signsqty 8
Exhibitor signsqty 12
Name badgesqty 20
Tableclothsqty 12
Notice boardsqty 4
Chalkboardsqty 6
Chalk markersqty 12
Plantersqty 8

Tableware

Reusable cupsqty 120
Reusable wine glassesqty 36
Reusable platesqty 80
Cutlery setsqty 80
Coffee cupsqty 50
Tea glassesqty 50
Serving traysqty 8
Pitcherqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 6
Serving spoonsqty 6
Thermos flasksqty 6
Storage binsqty 12
Aluminum foilqty 2
Cling filmqty 2
Ice packsqty 16
Bottle openersqty 4
Corkscrewsqty 2

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Bucketsqty 4
Spongesqty 12
Microfiber clothsqty 20
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Hand broomsqty 4
Toilet brushesqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea bags - 2 boxes
- Fresh mint - 4 bunches
- Sugar - 2 kilograms
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Lemonade - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 3 cases
- Beer - 4 crates
- Rosé - 8 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Sparkling wine - 3 bottles
- Apples - 4 kilograms
- Bananas - 3 kilograms
- Grapes - 3 kilograms
- Mandarins - 3 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Salami - 1 kilogram
- Chicken breast slices - 1 kilogram
- Egg salad - 4 tubs
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- Wraps - 6 packs
- Mini croissants - 80 pieces
- Butter - 1 kilogram
- Jam - 4 jars
- Peanut butter - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Balsamic vinegar - 1 bottle
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Chili flakes - 1 jar
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Salty nuts - 6 bags
- Rice cakes - 6 packs
- Cookies - 8 packs
- Brownies - 60
- Mini muffins - 60 pieces
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Food storage bags - 2 boxes
- Disposable gloves - 2 boxes
- Dish soap - 3 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 6 packs
- Bottled water for staff - 2 crates

Tips

Allow one table or stall space per exhibitor, then keep at least one extra table available for the information desk and unexpected needs. Add seating only where exhibitors or visitors will actually use it.
Count power users before buying or gathering cables. Coffee machines, kettles, card machines and lighting may need separate extension cords, power strips or cable reels; test every connection before the market opens.
Prepare two complete signage sets: one for the entrance and route, and one for exhibitor names, prices and information. Pack spare card, markers and fasteners because signs are often changed after the final exhibitor confirmations.
For a four-hour market, plan roughly two to three drinks per person in the first hour, then one drink per person for each additional hour. Keep coolers, coffee machines and kettles near the service point rather than spread across the stalls.
Pack lighting for both the stalls and the route back to parking or camping areas. Take at least one battery lantern per poorly lit area and a full spare set of batteries, even if string lights and LED lamps are available.

Frequently asked questions

What should I buy for a camping craft market?: Buy or gather stalls, tables, chairs, storage boxes, coolers, payment equipment, extension cords, lighting, signage and basic decoration. Add refreshments and waste supplies according to the expected attendance and opening hours.
How many tables do I need for a craft market?: Start with one table or stall space per confirmed exhibitor, plus one for the information desk. Keep at least one spare table, or around 10% extra capacity, for late changes and practical storage.
How early should I prepare the shopping list for a craft market?: Finalize the list at least 7 days before opening day, after exhibitor numbers and site facilities are confirmed. Complete the main shopping 2 to 3 days beforehand and check batteries, cables and signage again on the day before.
How much lighting is needed for an outdoor craft market?: Provide one usable light source for every stall or shared stall section, plus lighting at entrances, signs and walking routes. Bring one battery lantern for each dark area and spare batteries for the full event duration.

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