What You Need for a Camping Christmas Market

A camping Christmas market needs more than stalls and decorations. You will need shelter, sturdy tables, safe lighting, serving items and enough equipment for visitors to eat and drink outdoors. Check your power supply before buying lights, and choose battery lanterns for areas that cannot reach an outlet. Use this list to organise purchases and pack supplies before setup day, when missing extension cords, cups or signage are difficult to replace.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 8
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 80
Booth panelsqty 8
High tablesqty 6
Tableclothsqty 20
Stall shelvesqty 16

Lighting

String lightsqty 12
LED lampsqty 24
Extension cordsqty 10
Power stripsqty 8
Cable traysqty 30
Battery lanternsqty 12

Decorations

Christmas treesqty 4
Christmas baublesqty 80
Christmas garlandsqty 16
Christmas wreathsqty 8
Christmas figuresqty 12
Table décorqty 20
Menu boardsqty 8
Directional signsqty 12
Name badgesqty 40

Tableware

Coffee cupsqty 100
Tea glassesqty 100
Drinking glassesqty 150
Platesqty 150
Soup bowlsqty 100
Forksqty 150
Knivesqty 150
Spoonsqty 150
Teaspoonsqty 100
Serving plattersqty 20
Serving utensilsqty 20

Kitchen

Thermos flasksqty 8
Food warmersqty 6
Soup kettlesqty 3
Kettlesqty 4
Coffee machinesqty 3
Cutting boardsqty 6
Paring knivesqty 6
Measuring cupsqty 3
Storage binsqty 20
Coolersqty 6
Serving traysqty 12
Kitchen tongsqty 8

Equipment

Portable sound system
Wireless microphonesqty 2
Payment terminalsqty 2
Hand trucksqty 2
Safety vestsqty 8
Fire extinguishersqty 4
First aid kitsqty 2

Cleaning

Waste binsqty 12
Waste binsqty 4
Cleaning bucketsqty 4
Floor squeegeesqty 3
Broomsqty 4
Dustpan and brushqty 4
Microfiber clothsqty 30
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea assortment - 6 boxes
- Cocoa powder - 2 packs
- Hot chocolate - 12 liters
- Milk - 18 liters
- Oat milk - 6 liters
- Whipped cream - 12 aerosol cans
- Sugar - 4 packs
- Sweetener - 2 boxes
- Cinnamon - 3 jars
- Speculaas spice - 2 jars
- Mulled wine spices - 6 bags
- Alcohol-free mulled wine - 12 liters
- Glühwein - 18 liters
- Apple juice - 12 liters
- Orange juice - 8 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Mixed nuts - 5 kilo
- Christmas cookies - 10 boxes
- Spiced cookies - 8 packs
- Filled cookies - 60 pieces
- Apple pies - 6 pieces
- Powdered sugar - 2 packs
- Baguettes - 20 pieces
- Mini bake-off rolls - 120 pieces
- Herb butter - 12 tubs
- Sliced cheese - 4 kilos
- Ham - 3 kilos
- Salami - 3 kilo
- Vegetarian spreads - 12 tubs
- Hummus - 12 tubs
- Cucumbers - 12 pieces
- Cherry tomatoes - 5 kilo
- Arugula - 8 bags
- Soup vegetables - 8 kilos
- Tomato soup - 15 liters
- Split pea soup - 15 liters
- Vegetarian soup - 10 liters
- Croutons - 6 bags
- Grated cheese - 3 kilos
- Mustard - 4 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Chili sauce - 3 bottles
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Mandarins - 8 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 5 kilos
- Marshmallows - 6 bags
- Satay skewers - 2 packs
- Napkins - 500 pieces
- Paper cups - 300 pieces
- Paper soup bowls - 200 pieces
- Wooden stirrers - 500 pieces
- Paper straws - 200 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Freezer bags - 2 boxes
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 4 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Garbage bags - 100 pieces
- Freezer bags - 2 boxes

Tips

Plan one market stall or table area for each seller, then add at least one spare table for shared supplies, sign-in materials or overflow stock. This prevents sellers from using serving tables for storage.
Allow two to three hot drinks per visitor during the first two hours, then add extra cups, tea glasses and drinking glasses for children, volunteers and refills. Pack at least 10% more tableware than your expected headcount.
Measure the distance from the power supply to every lighted stall before buying or packing extension cords. Keep cable trays and power strips with the lighting equipment, rather than leaving them behind in a storage box.
Pack weather protection for every outdoor serving and selling area, not only the main market space. Party tents, tablecloths and stall shelves are easy to overlook when several suppliers bring their own equipment.
Separate decorations from serving supplies and label both boxes before transport. Keep menu boards, directional signs and name badges together so they can be installed before visitors arrive, rather than during the first sales period.

Frequently asked questions

What should I buy for a camping Christmas market?: Plan for shelter, market stalls, tables, chairs, lighting, decorations, tableware and hot-drink service. Buy or reserve these items at least 2–3 weeks before the market, especially tents, stalls and power equipment.
How many cups do I need for a Christmas market?: Allow 2–3 hot drinks per visitor for the first two hours and add a 10% buffer. For 100 visitors, that means at least 220–330 cups, plus extra drinking glasses if cold drinks are served.
How much lighting is needed for an outdoor Christmas market?: Provide lighting at every stall, entrance, pathway and serving point. Check the power load and cable lengths 1–2 weeks beforehand, and keep battery lanterns available for areas without safe access to an outlet.
What do people often forget for a Christmas market?: Common omissions are cable trays, power strips, spare tableware, directional signs and weather protection for individual stalls. Pack these items the day before and check them against the site layout before unloading.

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