Camping archery competition checklist

A camping archery competition needs more than bows and targets. You need clear rules, timed registration, safe shooting lanes, reliable scoring, and a site that still works if the weather changes. Plan participant groups and print the match schedule before setup day, then check every bow, arrow, target, barrier, and first aid supply. This checklist also covers the details that are easy to leave until the last minute, such as dietary requirements, chilled drinks, bib numbers, lighting, and prizes.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Draw up competition rules
2 people
Reserve the shooting range
Invite participants
2 people
Process registrations
2 people
Collect dietary requirements
Finalize participant list
Assign starter groups
2 people
Print the match schedule
Check the archery equipment
2 people
Select spare arrows
Check first aid supplies
Check the weather forecast
Do the shopping
2 people
Chill drinks
2 people
Lay out prizes and medals
Prepare race numbers
Mow and inspect the grounds
2 people
Build party tents
4 people
Set up shooting lanes
4 people
Place goal targets
4 people
Set up barriers
4 people
Place safety signs
2 people
Set up tables and chairs
3 people
Set up the registration table
2 people
Set up score tables
2 people
Hang lighting
2 people
Set up the coffee and tea station
2 people
Set out snacks and fruit
2 people
Conduct a safety check
3 people

Event

Open registration
3 people
Distribute supplies
2 people
Give the safety briefing
2 people
Guide the tasting round
4 people
Guide the first competition round
5 people
Check scores
2 people
Refill drinks
2 people
Serve coffee and tea
2 people
Serve snacks
2 people
Lead the second round of the competition
5 people
Arrange the match break
2 people
Guide the final round
5 people
Calculate final standings
2 people
Present prizes
2 people
Collect equipment
3 people

Aftercare

Collect waste
3 people
Take down tents and furniture
4 people
Remove target bags and barriers
4 people
Clean tableware and kitchen
2 people
Clean the grounds
3 people
Dry archery equipment
2 people
Inventory materials
2 people
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Beer tablesqty 4
Blanketsqty 8

Sports equipment

Recurve bowsqty 24
Bow supportsqty 24
Arrowsqty 120
Arrow quiversqty 24
Goal suitsqty 6
Target facesqty 12
Target stand feetqty 6
Arrow standsqty 6
Armguardsqty 24
Finger protectorsqty 24
Measuring tapesqty 3
Barrier conesqty 24
Barrier tapeqty 4
Safety signsqty 8
Referee whistlesqty 4
Scoreboardsqty 6
Bib numbersqty 30
Spare bowstringsqty 8
Arrow removersqty 3
Prize trophiesqty 6
Medalsqty 18

Equipment

Megaphonesqty 2
Extension cordsqty 6
Power stripsqty 4

Lighting

LED light stringsqty 6
Work lightsqty 4
Rechargeable lanternsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Serving traysqty 6

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 60
Tea glassesqty 40

Cleaning

Waste binsqty 8
Handwash sinksqty 2
Cleaning bucketsqty 3
Broom setsqty 3
Mopsqty 3
First aid kitsqty 2

Office

Clipboardsqty 8
Pensqty 30
Score sheetsqty 100
Registration formsqty 60
Tapeqty 4
Waterproof markersqty 12

Catering

Groceries

Tips

Finalize registrations and dietary requirements before assigning starter groups. Print the participant list, group assignments, bib numbers, and match schedule so registration does not depend on a phone or weak campsite signal.
Inspect and mow the grounds before building the range. Set up shooting lanes, target stands, barriers, and safety signs in daylight, then walk the full shooting area to check for trip hazards and stray-arrow risks.
Check every bow, arrow, armguard, finger protector, quiver, and bow support before participants arrive. Keep spare arrows, bowstrings, and an arrow remover at the range rather than in a distant storage box.
Prepare one visible registration table and separate score tables before the first group starts. Put scoreboards, measuring tapes, referee whistles, and the megaphone where officials can reach them without crossing active lanes.
Check the forecast before shopping and assembling party tents. Chill drinks in time for the first break, and arrange tables, chairs, blankets, extension cords, power strips, and LED light strings so the site remains usable after daylight fades.

Frequently asked questions

How far in advance should I plan a camping archery competition?: Start at least 4 weeks ahead if you need to reserve a shooting range and collect registrations. Finalize the participant list and starter groups 3 to 5 days before the competition, then print the schedule and bib numbers.
How many arrows do I need for an archery competition?: Plan at least 3 usable arrows per participant for a basic shooting round, plus 10 to 20 percent spare arrows for damage or loss. Inspect and sort them before setup, and keep arrow removers beside the targets.
When should I set up the archery range?: Set up the shooting lanes, target stands, barriers, and safety signs at least 2 hours before registration opens. Allow another 30 minutes for a complete safety walk, equipment check, and score-table setup.
What should I prepare for bad weather at a camping archery competition?: Check the forecast 48 hours before the event and again on the morning itself. Have party tents, blankets, and a plan for protecting registration, scoreboards, drinks, and prizes; stop shooting immediately if conditions make the range unsafe.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.