Bubble Soccer Checklist for a Smooth Match Day

Organising bubble soccer takes more than booking a pitch and ordering the suits. You need time for registrations, team planning, safety instructions, equipment checks and a weather decision. This checklist puts the work in a practical order, from reserving the field to inflating and inspecting every bubble suit before the first game. It also covers the details people often leave too late, such as dietary requirements, chilled drinks, power access and the registration table.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve the venue and field
Reserve bubble suits and equipment
Send invitations
2 people
Process registrations
Collect dietary requirements
Update participant list
Make the competition schedule
2 people
Create game and safety rules
2 people
Calculate catering quantities
Check the weather forecast
Send final information to participants
Check the shopping list
Do the shopping
2 people
Store fresh products chilled
2 people
Pick up the bubble suits
2 people
Open venue
2 people
Inspect the grounds
2 people
Mark out the field
3 people
Set up goals
3 people
Inflate the bubble suits
3 people
Check bubble suits
2 people
Set up tables and chairs
3 people
Set up catering
3 people
Chill drinks
2 people
Set up registration desk
2 people
Test music and announcements

Event

Receive participants
3 people
Register attendance
2 people
Assign teams
2 people
Explain the rules
2 people
Lead the warm-up
2 people
Put on bubble suits
4 people
Supervise races
3 people
Keep track of scores
Refill drinks
2 people
Serve break snacks
2 people
Conduct a safety check
2 people
Supervise the final match
3 people
Air out bubble suits
3 people
Open the dinner buffet
3 people
Refill the dinner buffet
2 people
Serve coffee and tea
2 people
Handle prize ceremony
2 people
See participants off
2 people

Aftercare

Pack leftovers safely
2 people
Collect tableware
2 people
Sort and remove waste
2 people
Clear tables and chairs
3 people
Collect field materials
3 people
Clean bubble suits
3 people
Clean the venue
3 people
Return materials
2 people
Clear away leftover groceries

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Bubble suitsqty 12
Footballsqty 4
Mini goalsqty 2
Conesqty 30
Team bibsqty 20
Whistlesqty 3
Stopwatchqty 2
Scoreboardsqty 2
Air pumpqty 2
Spare valvesqty 4
Training bandsqty 2

Safety

First aid kit
Cold packsqty 6
Safety instructionsqty 2

Furniture

Tablesqty 8
Chairsqty 45
Party tentqty 2
Clothes racksqty 2
Waste binsqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 45
Serving plattersqty 8
Serving tongsqty 6

Equipment

Coolersqty 4
Kettlesqty 2
Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3

Kitchen

Cutting boardsqty 3
Chef's knivesqty 3
Bread knivesqty 2
Ice packsqty 12
Thermos flasksqty 3

Decorations

Team-colored flagsqty 2
Welcome sign
Prizesqty 3

Lighting

LED lampsqty 4
String lightsqty 2

Cleaning

Cleaning clothsqty 12
Bucketsqty 2
Hand soap dispensersqty 2

Catering

Groceries

Tips

Reserve the field and bubble suits before sending invitations. Confirm the playing area, equipment collection time and whether you need access to electricity for the air pump and other equipment.
Set a registration deadline early enough to make the competition schedule. Use the final participant list to assign teams, collect dietary requirements and send the rules and arrival information.
Check the weather forecast twice: once about 48 hours before the event and again on the morning itself. Prepare a clear postponement or cancellation message so participants are not waiting for an update.
Allow at least 90 minutes for setup before players arrive. Mark out the field, place the mini goals and cones, set up the registration table, inflate the suits and inspect valves, straps and visible damage.
Keep safety equipment and instructions next to the field, not in the catering area. Have the first-aid kit and cold packs immediately available, and test the whistle, stopwatch, scoreboard, speaker and extension cords before play starts.

Frequently asked questions

How far in advance should I book bubble soccer?: Book the venue and bubble suits at least 4 to 6 weeks ahead, especially for weekends. Send invitations only after both the field and equipment reservation are confirmed.
How much setup time does bubble soccer need?: Plan on at least 90 minutes before participant arrival. Inflating and checking the suits, marking the field, placing goals, arranging registration and setting up catering all take longer than expected.
When should I send the final bubble soccer information?: Send the final message 2 to 3 days before the event, then check the weather again on the morning itself. Include the arrival time, clothing advice, safety rules, schedule and any venue instructions.
How many bubble soccer players do I need for a schedule?: Finalise the participant list at least 5 to 7 days before the match. That gives you time to divide players into teams, create the competition schedule and adjust catering quantities.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.