What you need for a brewery open day

A brewery open day needs more than beer and tasting glasses. You’ll need supplies for guided tours, safe visitor flow, food service, payments, seating and changing weather. Plan quantities from your registration list, then add a small buffer for walk-ins and breakages. This checklist focuses on what to buy or bring so the site is ready before the first tour and tasting begins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
High tablesqty 12
Tablesqty 8
Chairsqty 80
Bar stoolsqty 12
Cash desk table
Bollardsqty 12

Tableware

Sample glassesqty 250
Water glassesqty 100
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 60
Serving traysqty 12

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Serving tongsqty 8
Small bowlsqty 20
Measuring cupsqty 3
Thermos flasksqty 6
Coolersqty 8
Ice bucket traysqty 6

Equipment

Tap installationsqty 4
Beer kegsqty 12
Payment terminalsqty 2
Extension cordsqty 8
Power stripsqty 6
Portable speakersqty 2
Microphone
Drip trays for the beer tapqty 4
Hand pumpsqty 2

Decorations

Beer postersqty 12
Buntingqty 8
Tableclothsqty 12
Name badgesqty 180
Info boardsqty 10
Program leafletsqty 220
Directional signsqty 12
Chalkboardsqty 6

Lighting

String lightsqty 8
LED lampsqty 12
Outdoor lightsqty 6

Cleaning

Waste binsqty 12
Bucketsqty 6
Mopsqty 6
Broom setsqty 4
Cleaning cartsqty 2
Glovesqty 12
Towelsqty 30
Toilet brushesqty 4

Catering

Groceries
- Pilsener beer - 120 liters
- Specialty beer - 80 liters
- Alcohol-free beer - 30 liters
- Cola - 18 liters
- Cola Zero - 18 liters
- Orange Soda - 12 liter
- Sparkling mineral water - 36 liters
- Still mineral water - 36 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Ice cubes - 20 kilograms
- Baguettes - 12 pieces
- Toast - 8 packs
- Butter - 2 kilograms
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilograms
- Brie - 2 kilograms
- Hummus - 2 kilograms
- Herb cheese - 1 kilogram
- Raw ham - 2 kilogram
- Salami - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Cucumber - 12 pieces
- Cherry tomatoes - 4 kilograms
- Bell peppers - 3 kilograms
- Carrots - 3 kilogram
- Celery - 2 kilograms
- Grapes - 5 kilograms
- Apples - 60 pieces
- Pears - 40 pieces
- Olives - 3 kilograms
- Pickles - 2 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted peanuts - 5 kilograms
- Bar snacks - 5 kilogram
- Pretzels - 6 bags
- Rice crackers - 5 packs
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Pesto sauce - 1 liter
- Olive oil - 1 liter
- Balsamic vinegar - 500 milliliters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Basil - 100 grams
- Bay leaf - 50 grams
- Lemons - 20 pieces
- Limes - 20 pieces
- Sugar syrup - 2 liters
- Coffee filters - 2 packs
- Napkins - 600 pieces
- Paper snack trays - 500 pieces
- Wooden skewers - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Organic waste bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Degreaser - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Paper towels - 12 packs

Safety

First aid kitsqty 2
Safety vestsqty 8
Work glovesqty 12
Hearing protectionqty 20
Floor markingsqty 4

Information

Clipboardsqty 6
Pensqty 30
Notepadsqty 10
Price listsqty 20
Beer tasting formsqty 200
Wristbandsqty 250
Receipt rollsqty 6

Tools

Cable tiesqty 200
Duct tapeqty 6
Cable tie cutterqty 2
Wrenchesqty 2
Rubber malletsqty 2
Flashlightsqty 6

Tips

Plan two to three sample glasses per registered visitor if glasses will not be washed between tastings. Keep separate water glasses available so guests can rinse their palate and stay hydrated.
Allow two to three snack portions per visitor, with extra plates, serving tongs and small bowls for dietary-specific options. Confirm dietary requirements before shopping rather than trying to label food at the door.
Check beer stock at least three days before the event and chill the first service batch overnight. Keep additional kegs or coolers ready if registrations approach capacity.
Prepare one payment terminal, a charged backup option and a cash drawer with change at least one day ahead. Test the payment connection on site, especially if the brewery has unreliable reception.
Bring enough extension cords, power strips, drip trays and hand-washing or cleaning supplies for every tap and service point. Mark cables and keep them outside the visitor route so guided tours remain safe.

Frequently asked questions

How much beer do I need for a brewery open day?: For tastings, allow about 3 to 4 sample pours per visitor, depending on the pour size. Add 10% extra beer for walk-ins, spills and staff use, and check stock at least 3 days beforehand.
How many tasting glasses should I buy for a brewery open day?: Allow 2 to 3 sample glasses per visitor if glasses will not be washed during the event. For 100 visitors, that means 200 to 300 glasses, plus roughly 10% extra for breakage.
What food supplies are needed for a brewery open day?: Plan 2 to 3 snack portions per visitor, with plates, cutlery, serving trays, tongs and small bowls. Confirm dietary requirements at least 3 days before shopping so suitable options can be bought and labelled.
When should I prepare supplies for a brewery open day?: Buy non-perishable serving supplies and check equipment 3 to 5 days ahead. Chill beer overnight, prepare name badges and the registration list the day before, and set out fresh food on the event day.

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