What to Buy for a Bowling Night Team Outing

A bowling night needs more than lane reservations and team assignments. This shopping list covers the drinks, snacks, serving items, coffee supplies and small equipment that keep registration, refreshments and team play running smoothly. Plan quantities around your guest count, then check whether the bowling venue already provides tables, glasses, food service or power access. Buy chilled drinks and fresh snacks shortly before the event, while reusable equipment and printed materials can be prepared earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 3
High tablesqty 3
Tableclothsqty 6

Tableware

Reusable drinking glassesqty 30
Coffee mugsqty 20
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4

Decorations

Welcome banner
Balloon bundlesqty 6
Name badgesqty 30
Markersqty 4
Prizesqty 6

Equipment

Coolersqty 2
Extension cordsqty 2
Power stripsqty 2
Portable speaker

Kitchen

Coffee maker
Thermos flasksqty 3
Bottle openersqty 2
Serving tongsqty 4
Cutting boardsqty 2
Kitchen knivesqty 2

Cleaning

Cleaning clothsqty 8
Bucketsqty 2
Broom and dustpan
Hand sanitizerqty 2

Catering

Groceries
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Ice tea - 3 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 8 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 4 bottles
- Red wine - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Lemon - 6 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 1.5 kilograms
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilogram
- Carrots - 1 kilogram
- Hummus - 4 tubs
- Baguettes - 6 pieces
- Herb butter - 4 tubs
- Mini pizzas - 48 pieces
- Vegetarian snacks - 24 pieces
- Vegan snacks - 12 pieces
- Gluten-free snacks - 12 pieces
- Tomato sauce - 2 jars
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 1 jar
- Cookies - 4 packs
- Chocolate bars - 30 pieces
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 2 kilogram
- Ice cubes - 6 bags
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Include water as well as soft drinks, and chill them before guests arrive.
Allow about 150–200 grams of snacks per guest for a two- to three-hour outing. Put out small plates and serving trays so food can be refreshed without crowding the registration table.
Prepare one name badge and one printed team list per guest, plus roughly 10% extras. Pack markers and badges together so late arrivals can be registered quickly.
For coffee, plan one cup per coffee drinker and bring enough thermal flask capacity to hold the first round. Check the venue’s power sockets before taking a coffee maker, extension cords or power strips.
Pack practical cleanup supplies even if catering is arranged: allow one cleaning cloth per serving area, keep hand sanitizer at registration, and bring a broom and dustpan for dropped snacks or broken items.

Frequently asked questions

How much food do I need for a bowling night?: For a two- to three-hour team outing, buy about 150–200 grams of snacks per guest. If the event overlaps with dinner, add a more substantial catering option rather than relying on snacks alone.
How many drinks should I buy for a bowling team event?: Use two to three drinks per person for the first hour, then one additional drink per person for every extra hour. Add water separately so guests are not limited to soft drinks.
When should I buy the food and drinks for bowling night?: Buy shelf-stable items, serving supplies and prizes several days in advance. Purchase fresh snacks one day before the event and chill drinks at least four hours before guests arrive.
What should I bring if the bowling venue provides the lanes?: Confirm tables, tablecloths, glasses, plates, cutlery, catering equipment and power access at least one week beforehand. Bring name badges, printed team lists, markers, prizes and cleanup supplies unless the venue confirms these are included.

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