What you need for a blood pressure screening day

A blood pressure screening day needs more than monitors and chairs. You will also need different cuff sizes, printed measurement forms, registration materials, privacy screens and a simple drinks service for visitors and staff. Buy or collect consumables early, then check that every station has working equipment, power and enough paperwork. This list helps you prepare the practical supplies without leaving small but essential items until the day itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 16
Privacy screensqty 2
Clothing rack
Waste binsqty 3

Equipment

Automatic blood pressure monitorsqty 4
Laptopqty 2
Chargersqty 4
Power stripsqty 4
Extension cordsqty 3
Coolersqty 2
Kettleqty 2
Coffee maker
Thermos flasksqty 3

Medical Supplies

Small cuff
Standard cuffqty 5
Large cuffqty 2
Disinfectant wipe holderqty 4

Paper goods

Clipboardsqty 8
Measurement formsqty 100
Name badgesqty 80
Pensqty 24
Markersqty 4
Signage boardsqty 8

Tableware

Reusable coffee cupsqty 50
Reusable glassesqty 50
Serving traysqty 3

Kitchen

Coffee measuring spoonsqty 2
Teaspoonsqty 30

Cleaning

Bucketsqty 2
Mopsqty 2
Hand brushesqty 2

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Spa Blauw - 6 bottles
- Sparkling mineral water - 4 bottles
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Whole grain crackers - 6 packs
- Wholegrain biscuits - 5 packs
- Unsalted nuts - 2 kilos
- Rice cakes - 4 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 1 kilo
- Turkey breast - 750 grams
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Paper napkins - 200 pieces
- Stirrers - 100 pieces
- Paper cups - 100 pieces
- Paper plates - 100 pieces
- Wooden forks - 100 pieces
- Hand soap - 2 bottles
- Hand sanitizer gel - 4 bottles
- Disinfectant wipes - 6 packs
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Nitrile gloves - 2 boxes

Tips

Prepare at least one small, standard and large cuff for each active measuring station, and keep a spare set available if several visitors are booked at once.
Print measurement forms and visitor instructions several days in advance. Keep extra copies available—around 10% more than the confirmed registrations covers reprints and walk-ins.
Plan one clipboard and one working pen per measuring station, plus spare pens at the registration desk. Pens are easy to overlook and slow down every measurement when they run out.
Check chargers, power strips and extension cords before setup day. Give each laptop and automatic monitor access to a suitable power point, with cables kept clear of passageways.
Set aside enough reusable cups and glasses for the full session, then prepare thermos flasks, coffee, tea and chilled drinks before visitors arrive. A separate tray at the refreshment point keeps the registration desk clear.

Frequently asked questions

What supplies do I need for a blood pressure screening day?: You need automatic blood pressure monitors, small, standard and large cuffs, disinfectant wipe holders, clipboards, measurement forms, pens and privacy screens. Add registration materials, signage, power accessories and drink-service items for the visitor area.
How many blood pressure cuffs should I buy?: Provide one small, one standard and one large cuff for every active measuring station, plus at least one spare set for the event. This prevents a single missing or unsuitable cuff from stopping a station.
How many measurement forms should I print?: Print one form per confirmed registration and add about 10% extra. For 80 registrations, prepare at least 88 forms so you can replace damaged copies and handle a few late additions.
When should I prepare the shopping list for the screening day?: Check the full list at least 7 days before the event, especially medical supplies, monitors and furniture. Finish the final equipment and power check 1–2 days before setup, and chill drinks on the day itself.

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