What you need for a bingo night

A bingo night needs more than bingo cards and prizes. You’ll need enough markers and spare pens for every player, a working ball set, clear round cards and a reliable way to announce numbers. For the refreshments, plan serving dishes, cups, glasses and insulated flasks, then add table and prize presentation items. Check quantities against your registrations before shopping, especially for cards, markers and drinks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 48
Tableclothsqty 8
Check-in desk
Bingo table
Buffet tablesqty 2

Equipment

Bingo cage
Bingo ball set
Wireless microphone
Speaker
Extension cordsqty 2
Power stripsqty 2

Tableware

Coffee cupsqty 50
Glassesqty 50
Cake platesqty 50
Teaspoonsqty 50
Serving spoonsqty 6

Kitchen

Thermos flasksqty 4
Bowlsqty 10
Serving traysqty 4
Pliersqty 4
Coolersqty 3

Decorations

Bingo letters
Table décorqty 8
Prize ribbonsqty 12

Game materials

Bingo cardsqty 60
Bingo markersqty 60
Spare pensqty 20
Round cardsqty 12
Prize tablesqty 2

Catering

Bingo prizesqty 12
Gift bagsqty 12
Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 5 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Ice cubes - 4 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 3 bags
- Peanuts - 2 bags
- Cheese cookies - 3 packs
- Mini pretzels - 3 bags
- Popcorn - 3 bags
- Bitterballen - 4 boxes
- Vegetarian bitterballen - 2 boxes
- Mini frikandellen - 3 boxes
- Vegetarian mini snacks - 2 boxes
- Mustard - 1 bottle
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Mini pistolets - 50 pieces
- Young semi-mature cheese - 1 kilo
- Smoked meat - 500 grams
- Hummus - 3 tubs
- Cucumbers - 4 pieces
- Cherry tomatoes - 1 kilo
- Grapes - 2 kilos
- Apples - 3 kilos
- Mini pastries - 50 pieces
- Spice cake - 3 packs
- Stroopwafels - 4 packs
- Diet cookies - 2 packs
- Gluten-free crackers - 2 packs
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Napkins - 6 packs
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Toilet paper - 3 packs
- Hand sanitizer - 2 bottles

Cleaning

Waste binsqty 4
Bucketsqty 2
Spongesqty 4
Microfiber clothsqty 8
Hand soap dispensersqty 2

Tips

Prepare one bingo card and marker for every registered player, then add spare pens and extra markers for replacements. Keep the backup supplies at the bingo table rather than in a storage box.
Check the bingo cage and ball set at least one day before the event. Count the balls, test that the cage turns smoothly and keep the game materials together so setup does not delay the first round.
Buy prizes early enough to label and arrange them by round. Displaying the prizes before play starts helps players understand what is available and prevents last-minute sorting.
For refreshments, count one cup or glass per guest and add at least 10% extra for replacements. Use thermos flasks for coffee and tea, and prepare bowls, serving spoons and trays before guests arrive.
Match your equipment to the room during the site visit. Check that the speaker, wireless microphone, extension cords and power strips can reach the bingo table without creating a trip hazard.

Frequently asked questions

How many bingo cards do I need per person?: Plan for one bingo card per player for each round, unless your chosen format uses multiple cards at once. Buy or prepare at least 10% extra cards so damaged or misplaced cards do not stop the game.
How many bingo markers and spare pens should I buy?: Provide one marker for every player and keep at least 10 spare markers available. Add one spare pen for every five guests, with a minimum of five spare pens for a small group.
How early should I buy bingo prizes?: Buy the prizes at least one week before bingo night. This leaves time to check the number of prizes against the planned rounds, add prize ribbons and label everything before setup.
How many cups and glasses do I need for bingo night?: Allow one cup or glass per guest, plus 10% extra for breakages and replacements. For 40 guests, that means at least 44 cups or glasses, depending on how drinks are served.

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