What you need for a bazaar

A bazaar needs more than stalls and tables. You also need a reliable way to take payments, serve food and drinks, manage cables, guide visitors and keep exhibitors organised. This shopping list covers the practical equipment and supplies to check before market day, including reusable tableware, catering equipment, lighting and barriers. Confirm quantities against the number of exhibitors, visitors and food stations rather than buying everything in the same amount.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 12
Folding chairsqty 40
Bar stoolsqty 8
Cash register table
Buffet tablesqty 4
High tablesqty 6
Storage racksqty 4
Clothes racksqty 6

Equipment

Payment terminalsqty 2
Cash drawer
Sound system
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 8
Cable reelsqty 3
Coolersqty 6
Food warmersqty 4
Kettlesqty 3
Coffee machinesqty 2
Induction hobsqty 2
Flashlightsqty 4
Barrier postsqty 12
Barrier tapeqty 4

Tableware

Reusable platesqty 120
Reusable bowlsqty 80
Reusable cupsqty 180
Coffee cupsqty 80
Glassesqty 100
Cutlery setsqty 150
Serving spoonsqty 8
Serving plattersqty 12
Serving traysqty 6
Bread basketsqty 4

Decorations

Buntingqty 8
Balloonsqty 100
Tableclothsqty 16
Name badgesqty 20
Price tagsqty 80
Chalkboardsqty 8
Directional signsqty 12
Table floral arrangementsqty 8

Lighting

String lightsqty 8
LED lampsqty 12
Batteriesqty 24
Lighting cordsqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Measuring cupsqty 4
Mixing bowlsqty 6
Pansqty 6
Pliersqty 8
Kitchen apronsqty 8
Cooling matsqty 6

Cleaning

Bucketsqty 4
Broom setsqty 3
Mopsqty 4
Dustpan and brushqty 4
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 packs
- Milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 2 kilos
- Ice cubes - 12 bags
- Baguettes - 20 pieces
- Mini rolls - 120 pieces
- White rolls - 60 pieces
- Wholemeal rolls - 60 pieces
- Croissants - 60 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Brie - 1 kilo
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 1,5 kilo
- Croquettes - 80 pieces
- Vegetarian croquettes - 40 pieces
- Hot dogs - 80 pieces
- Hot dog buns - 80 pieces
- Tomato soup - 12 liters
- Vegetable soup - 8 liters
- Pancake mix - 6 kilos
- Eggs - 60 pieces
- Wheat flour - 4 kilos
- Granulated sugar - 3 kilos
- Icing sugar - 2 kilos
- Syrup - 6 bottles
- Strawberry jam - 4 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Satay sauce - 4 jars
- Pickles - 4 jars
- Fried onions - 3 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Popcorn - 5 bags
- Cookies - 8 packs
- Brownies - 60
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Onions - 3 kilos
- Garlic - 6 bulbs
- Fresh herbs - 8 bunches
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Oil - 4 liters
- Vinegar - 2 bottles
- Herb mix - 4 sachets
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Napkins - 600 pieces
- Paper snack trays - 300 pieces
- Paper coffee cups - 250 pieces
- Stirrers - 300 pieces
- Wooden skewers - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 80 pcs
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 8 packs
- Hand sanitizer - 6 bottles

Tips

Plan one market stall or display area per exhibitor, then add a small buffer if registrations are still open. Tables, clothes racks and storage racks should match what exhibitors are selling.
Count serving items by guest numbers and meal type. Reusable plates, bowls, cups, coffee cups and glasses need enough stock for the busiest serving period, plus extra for replacements.
Check every powered item before the bazaar opens. Test payment terminals, coffee machines, kettles, food warmers and induction hobs together with extension cords, power strips and cable reels.
Prepare a separate payment setup instead of relying on a single table. A cash register table, cash drawer and payment terminals cover cash and card payments; order cash before the event rather than on the morning itself.
Buy or borrow route-control supplies before setup starts. Barrier posts, barrier tape, parking and route signs, plus flashlights for darker areas, are easy to overlook until exhibitors and visitors begin arriving.

Frequently asked questions

What do I need for a bazaar food stall?: Plan a serving table, reusable plates or bowls, cups or glasses, and catering equipment such as food warmers, kettles, coffee machines or induction hobs. Check quantities at least 3 days before the bazaar and match them to the expected number of servings.
How many tables do I need for a bazaar?: Start with at least 1 display table or stall space per exhibitor, then add buffet tables, high tables or a cash register table where needed. Finalise the count after exhibitor registration closes, ideally 3 to 7 days before the event.
What payment equipment is needed for a bazaar?: Provide at least 1 payment terminal and 1 cash drawer for each busy payment point, plus a cash register table. Test every terminal and arrange cash no later than 1 day before the bazaar.
How do I prepare electricity for a bazaar?: List every powered device, including coffee machines, kettles, food warmers, sound equipment and payment terminals, before assigning outlets. Test extension cords, power strips and cable reels at least 1 day beforehand, and keep cables secured away from walking routes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!