What to Buy for a Bathroom Fair
A bathroom fair needs more than product samples and exhibitor tables. You will also need a clear visitor information point, display walls, seating, presentation equipment, reliable power and supplies for drinks and printed materials. The items below support exhibitor pitches, product demonstrations, registration and visitor flow. Check quantities against your exhibitor and visitor numbers, then arrange deliveries early so bulky furniture and technical equipment arrive before setup day.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Trade fair desk
- Information desksqty 3
- Tablesqty 18
- Folding chairsqty 80
- Bar stoolsqty 12
- Lounge armchairsqty 8
- Waste binsqty 12
- Display wallsqty 24
- Brochure racksqty 12
- Presentation displaysqty 10
- Clothes racksqty 4
Equipment
- Laptopsqty 4
- Tabletsqty 4
- Projectorqty 2
- Projection screensqty 2
- Screensqty 6
- Speakersqty 2
- Microphonesqty 2
- Coffee machinesqty 3
- Kettlesqty 2
- Refrigeratorsqty 2
- Coolersqty 4
- Power stripsqty 12
- Extension cordsqty 12
- Cable traysqty 30
- Power banksqty 4
- Label printer
- Card machinesqty 3
- Hand trucksqty 2
Tableware
- Coffee cupsqty 80
- Tea glassesqty 80
- Water glassesqty 100
- Platesqty 100
- Cutlery setsqty 100
- Serving plattersqty 12
- Serving tongsqty 8
- Coffee potsqty 4
- Water jugsqty 6
- Thermos flasksqty 4
Decorations
- Booth coversqty 12
- Plantsqty 20
- Tableclothsqty 18
- Name badgesqty 40
- Badge holdersqty 250
- Directional signsqty 12
- Information boardsqty 10
- Banner standsqty 8
- Cable tiesqty 100
Kitchen
- Cutting boardsqty 4
- Chef's knifeqty 4
- Bread knivesqty 2
- Bread basketsqty 6
- Coolersqty 4
- Kitchen scalesqty 2
Cleaning
- Cleaning bucketsqty 4
- Mopsqty 4
- Broom setsqty 3
- Vacuum cleaner
- Cleaning glovesqty 8
- Microfiber clothsqty 30
Catering
- Groceries
- Coffee beans - 4 kg
- Decaf coffee - 1 kg
- Black tea - 200 bags
- Herbal tea - 100 bags
- Green tea - 100 bags
- Sugar - 3 kg
- Sweeteners - 250 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kg
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Non-alcoholic beer - 24 bottles
- Fresh orange juice - 6 liters
- Mini croissants - 180 pcs
- Mini chocolate croissants - 120 pieces
- Mini raisin rolls - 100 pieces
- White rolls - 120 pieces
- Wholemeal rolls - 120 pieces
- Unsalted butter - 2 kg
- Young cheese - 3 kg
- Aged cheese - 2 kg
- Chicken breast topping - 2 kg
- Hummus - 2 kg
- Cream cheese - 2 kg
- Strawberry jam - 2 jars
- Peanut butter - 2 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Cucumbers - 20 pieces
- Tomatoes - 3 kg
- Lettuce - 10 heads
- Bell peppers - 3 kg
- Carrots - 3 kg
- Grapes - 5 kg
- Apples - 100 pieces
- Bananas - 80 pieces
- Mandarins - 80 pieces
- Blueberries - 2 kg
- Strawberries - 3 kg
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Nut mix - 3 kg
- Rice cakes - 6 packs
- Muesli bars - 120 pieces
- Cookies - 8 packs
- Brownies - 100 pieces
- Mini muffins - 120 pieces
- Olives - 2 kg
- Sun-dried tomatoes - 1 kg
- Herb cream cheese - 1 kg
- Wraps - 120 pieces
- Herbs - 4 pots
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper napkins - 1000 pieces
- Paper towels - 12 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dishwasher tablets - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Toilet cleaner - 3 bottles
- Toilet blocks - 12 pieces
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Sponges - 20 pieces
- Rubber gloves - 12 pairs
- Bandages - 2 boxes
Tips
- Plan one information desk near the entrance and allow a separate trade fair desk if exhibitors or visitors need different support. Add brochure racks where people can pick up product information without blocking registration.
- Count display walls, presentation displays and tables by exhibitor pitch rather than by room. Confirm each exhibitor’s space before ordering, especially when demonstrations need a screen, projector or additional table.
- Allow at least one power strip and one suitable extension cord for each active demonstration or presentation area. Add cable trays in visitor walkways and test every connection before exhibitors arrive.
- Prepare visitor badges, name badges and a label printer before registration opens. Keep spare badge stock available for walk-in visitors and last-minute exhibitor changes.
- Order coffee cups and plan coffee machines, kettles, refrigerators or coolers around the expected attendance. Put waste bins near drinks, catering and demonstration areas so used cups do not collect on display tables.
Frequently asked questions
- What furniture do I need for a bathroom fair?
- Start with one information desk, exhibitor tables, folding chairs and any bar stools or lounge armchairs needed for product conversations. Add display walls, brochure racks and waste bins for each active area, then confirm the final count from the floor plan at least 2 weeks before setup.
- How much technical equipment is needed for bathroom demonstrations?
- Each scheduled demonstration may need a presentation display, laptop, screen or projector, plus speakers and a microphone if the audience is larger than a small group. Test the complete setup at least 1 day before opening and keep spare power banks available for mobile devices.
- When should I order supplies for a bathroom fair?
- Order furniture, display equipment and catering supplies at least 2 to 4 weeks in advance, depending on supplier lead times. Confirm drinks, coffee equipment, printed brochures and badges no later than 1 week before the event.
- How many coffee cups and drinks should I buy?
- Use your confirmed visitor and exhibitor count as the base, then add around 10% spare cups for replacements and unexpected attendance. For drinks, plan at least 2 servings per person for the first hour and review the quantity again when catering numbers are confirmed.
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