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What to buy for an autumn walk

An autumn walk needs more than route maps and warm drinks. Plan supplies for registration, outdoor wayfinding, a hot serving point and the meal waiting at the finish. Soup, bread and snacks are easier to manage when you know how many walkers are confirmed, while cups, bowls and serving equipment must cover the full group. Use this list to check the items that are often forgotten until setup day, especially lighting, extension cords, signs and first aid supplies.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

  • Party tentsqty 2
  • Foldable tablesqty 6
  • Folding chairsqty 60
  • Outdoor benchesqty 4

Tableware

  • Reusable cupsqty 80
  • Mugsqty 60
  • Soup bowlsqty 60
  • Platesqty 60
  • Cutlery setsqty 60

Catering

  • Thermos flasksqty 6
  • Soup kettlesqty 3
  • Serving plattersqty 6
  • Serving spoonsqty 6
  • Cutting boardsqty 3
  • Groceries
    • Still water - 8 bottles
    • Sparkling water - 6 bottles
    • Apple juice - 6 liters
    • Orange juice - 6 liters
    • Cola - 4 bottles
    • Cola Zero - 4 bottles
    • Coffee - 4 packs
    • Black tea - 2 boxes
    • Herbal tea - 2 boxes
    • Milk - 6 liters
    • Oat milk - 3 liters
    • Sugar - 1 kilo
    • Sweetener - 1 box
    • Pumpkins - 8 pieces
    • Onions - 2 kilos
    • Garlic - 3 bulbs
    • Vegetable bouillon - 3 packs
    • Cooking cream - 3 liters
    • Olive oil - 1 bottle
    • Curry powder - 1 jar
    • Paprika powder - 1 jar
    • Salt - 1 pack
    • Pepper - 1 jar
    • Baking rolls - 70 pieces
    • Butter - 1 kilo
    • Young cheese - 1,5 kilo
    • Hummus - 6 tubs
    • Jam - 3 jars
    • Paprika chips - 6 bags
    • Plain chips - 6 bags
    • Spiced ginger nuts - 4 bags
    • Apples - 60 pieces
    • Bananas - 50 pieces
    • Mandarins - 5 kilos
    • Coffee filters - 2 packs
    • Napkins - 200 pieces
    • Paper towels - 6 rolls
    • Toilet paper - 24 rolls
    • Trash bags - 2 rolls
    • Dish soap - 2 bottles
    • All-purpose cleaner - 2 bottles
    • Hand sanitizer - 3 bottles

Equipment

  • Kettlesqty 2
  • Coolersqty 4
  • Extension cordsqty 4
  • Power stripsqty 4

Lighting

  • LED lampsqty 10
  • Lanternsqty 8

Decorations

  • Autumn wreathsqty 4
  • Pumpkinsqty 12
  • Tableclothsqty 6

Walking gear

  • Route mapsqty 60
  • Directional signsqty 20
  • Conesqty 12
  • Clipboardsqty 4
  • Walkie-talkiesqty 6

Safety

  • First aid kitsqty 2
  • Safety vestsqty 10
  • Flashlightsqty 8

Cleaning

  • Waste binsqty 6
  • Washing-up tubsqty 3
  • Cleaning clothsqty 12
  • Hand soap dispensersqty 3

Tips

  • Prepare enough soup for one generous bowl per participant, plus around 10% extra for volunteers and seconds. Keep it hot in soup kettles or thermos flasks rather than relying on one serving pot.
  • Buy bread and snacks for the confirmed number of walkers, with an extra 10% buffer. Fresh groceries should be bought as close to the event as possible, ideally the day before or on the morning of the walk.
  • Pack one route map per registered group or household, then print at least 10% extra. Bring directional signs, cones and clipboards so volunteers can mark junctions and manage registration without improvising.
  • Count cups, mugs, bowls, plates and cutlery before loading the vehicle. Bring at least one complete place setting per expected participant, plus 10% spare for damaged or misplaced items.
  • Check lighting and power before the final setup: charge every walkie-talkie, test LED lamps and lanterns, and pack extension cords and power strips where the serving area is away from an outlet. Keep first aid kits and safety vests together so they can be reached immediately.

Frequently asked questions

How much soup do I need for an autumn walk?
Plan one bowl per participant and add about 10% extra for volunteers and second servings. For 50 walkers, prepare roughly 55 portions, depending on your bowl size.
How many cups and bowls should I buy for an autumn walk?
Provide one cup and one bowl per expected participant, then add 10% spare. For 50 people, that means at least 55 cups and 55 bowls, alongside matching plates and cutlery.
When should I buy food for an autumn walk?
Buy non-perishable stock several days in advance so shortages can still be fixed. Buy fresh groceries the day before or on the morning of the walk, and prepare soup and snacks close to serving time.
How many route maps should I print for an autumn walk?
Print one map for each registered group or household, plus at least 10% extra. Also prepare a separate copy of the final route and its alternative for the registration desk and volunteers.

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