What to buy and pack for an anniversary trip

An anniversary trip needs more than a gift and a reservation. Use this shopping list to cover shared food and drinks, serving items, travel paperwork, charging equipment and small supplies that are easy to forget. The quantities depend on the group size and trip length, but planning per person keeps the list manageable. Buy groceries after confirming dietary requirements, and pack documents, emergency contacts and the final program before departure.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Equipment

Coolersqty 4
Ice packsqty 12
Portable speaker
Power banksqty 4
Charging cablesqty 6
Phone chargersqty 4

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Thermos flasksqty 4

Decorations

Name labelsqty 50
Anniversary cardsqty 2
Gift wrappingqty 2

Travel supplies

Luggage tagsqty 50
Document foldersqty 4
Clipboardsqty 3
Pensqty 10
Route mapsqty 10
Programsqty 50
Participant listsqty 4
Emergency contact listsqty 4
Umbrellasqty 6
Picnic blanketsqty 6

Cleaning

Hand sanitizerqty 4
Reusable cleaning clothsqty 10
Waste binsqty 4

Groceries

Groceries
- Still water - 50 bottles
- Sparkling water - 20 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Alcohol-free beer - 24 cans
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 4 bags
- Mixed nuts - 3 bags
- Mini cookies - 5 packs
- Muesli bars - 50 pieces
- Currant buns - 50 pieces
- Mini croissants - 50 pieces
- Cheese sandwich - 20 pieces
- Ham sandwich - 15 pieces
- Hummus sandwich - 15 pieces
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Cherry tomatoes - 3 kilos
- Cucumber - 6 pieces
- Coffee cups - 60 pieces
- Stir sticks - 60 pieces
- Napkins - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Hand soap - 2 bottles
- Disinfectant wipes - 4 packs
- Dish soap - 2 bottles

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Pack extra water, especially if the route includes walking or outdoor activities.
Allow one reusable cup, plate and set of cutlery per participant, plus two or three spare sets. Add coolers and ice packs if groceries or drinks will travel for more than 30 minutes.
Pack one power bank for every two participants and bring the matching charging cables and phone chargers. Charge everything the evening before departure rather than waiting until the morning.
Keep travel documents, luggage tags, route maps, programs, participant lists and emergency contacts together in document folders. Print the participant list, program and emergency contacts at least one day before leaving.
Buy or pack cards, gifts and gift wrapping no later than three days before the trip. Add name labels, picnic blankets, umbrellas, hand sanitizer and cleaning cloths if the schedule includes shared outdoor stops.

Frequently asked questions

What food should I buy for an anniversary trip?: Plan the groceries around the meal schedule, then add two snacks and at least 500 ml of water per person for each travel day. Confirm dietary requirements before shopping and buy any chilled items as close to departure as possible.
How many drinks do I need for an anniversary trip?: For the first hour, plan two to three drinks per person, followed by one drink per person per additional hour. Include water separately and bring a cooler with ice packs when drinks cannot stay refrigerated.
When should I prepare the travel documents and printed lists?: Collect travel documents and emergency contacts at least three days before departure. Print the program, participant list and emergency contact list one day before the trip, after the registrations and route are confirmed.
What should I pack to keep phones charged during the trip?: Pack one power bank per two people, plus the required charging cables and phone chargers. Charge the power banks and phones the night before, and keep them in an accessible document or travel bag.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.