What to Buy for an Anniversary Tournament
Use this shopping list to prepare an anniversary tournament without running short on food, drinks or match equipment. Plan refreshments around the number of registered participants, referees and helpers, then add a small buffer for late arrivals and spills. The practical details are easy to overlook: spare balls, ball needles, field marking tape, reusable cups and supplies for registration. Check the final participant list and dietary requirements before you place the food order.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Foldable tablesqty 10
- Folding chairsqty 80
- Buffet tablesqty 4
- Registration desk
- Prize table
- Waste binsqty 8
Sports equipment
- Match ballsqty 8
- Spare ballsqty 4
- Marker conesqty 60
- Conesqty 40
- Field marking tapeqty 8
- Team bibsqty 40
- Referee whistlesqty 8
- Stopwatchesqty 4
- Scoreboardsqty 4
- Spare pumpqty 2
- Ball needlesqty 10
- Goalsqty 4
- Goal netsqty 4
- Training hoopsqty 12
- Training laddersqty 4
- Exercise matsqty 8
- Cooling Towelsqty 20
- Water jerry cansqty 6
Tableware
- Reusable cupsqty 120
- Reusable platesqty 100
- Reusable cutleryqty 120
- Coffee cupsqty 60
- Serving plattersqty 12
- Serving tongsqty 8
- Coffee potsqty 4
- Thermos flasksqty 6
Kitchen
- Coolersqty 6
- Cutting boardsqty 4
- Chef's knifeqty 4
- Bread knivesqty 3
- Table knivesqty 8
- Measuring cupsqty 3
- Scissorsqty 4
Equipment
- Sound system
- Wireless microphonesqty 2
- Speakersqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Rechargeable power banksqty 4
- Printer
- Mobile phoneqty 2
Decorations
- Anniversary bannerqty 2
- Buntingqty 6
- Balloonsqty 100
- Balloon pumpqty 2
- Team table labelsqty 8
- Prize tableclothqty 2
- Route arrowsqty 12
- Name badgesqty 100
Lighting
- LED string lightsqty 4
- LED lampsqty 6
- Flashlightsqty 4
Cleaning
- Waste binsqty 4
- Broomqty 3
- Centerpieceqty 2
- Mopqty 3
- Bucketsqty 3
- Sponge clothsqty 12
- Hand soap dispensersqty 4
- Toilet brushesqty 3
Catering
- Groceries
- Coffee - 2 packs
- Tea bags - 120 pieces
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Stirrers - 150 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Sports drink - 48 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Sandwich bread - 12 loaves
- Whole grain bread - 8 loaves
- Bread rolls - 80 pieces
- Croissants - 40 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilograms
- Lettuce - 8 heads
- Bell peppers - 16 pieces
- Arugula - 6 bags
- Baby potatoes - 8 kilograms
- Pasta salad - 6 kilogram
- Ready-made wraps - 80 pieces
- Chicken breast strips - 5 kilograms
- Falafel - 3 kilograms
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Snacks - 8 bags
- Popcorn - 6 bags
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Oranges - 6 kilograms
- Muesli bars - 100 pieces
- Nut bars - 40 pieces
- Cookies - 8 packs
- Brownies - 60
- Anniversary cake - 2 cakes
- Vegetarian sandwiches - 30 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 20 pieces
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Hand gel - 6 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes
- Plastic gloves - 2 boxes
- Cooling packs - 24 pieces
Tips
- Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Set aside extra water for referees, table staff and anyone playing in warm weather.
- Buy food for the confirmed participant count plus 10% spare portions. Prepare sandwiches, fruit and snacks early enough to cover registration and the first matches, rather than waiting for a formal break.
- Pack match equipment in separate crates: keep match balls and spare balls together, and add a spare pump and ball needles. Test the balls, goals, nets, scoreboards and stopwatches before the tournament starts.
- Allow at least one reusable cup, plate and set of cutlery per guest, plus 10% extra. Put coffee cups and serving platters with the catering supplies so they do not get mixed into the sports equipment.
- Keep prizes, participant badges, printed competition forms and marker pens at the registration or prize table. Check the prize order at least 3 days before the event so there is time to replace missing items.
Frequently asked questions
- How many drinks do I need for an anniversary tournament?
- Allow two to three drinks per person for the first hour and one drink per person for every additional hour. Add extra water for players, referees and helpers, especially if matches take place outdoors.
- How much food should I buy for the tournament?
- Use the confirmed number of participants, staff and referees, then add about 10% extra portions. Include food for registration time as well as the planned meal or break, and check dietary requirements before ordering.
- What spare sports equipment should I bring?
- Bring spare balls, a spare pump and ball needles, plus extra field marking tape and marker cones. Check these items at least 1 day before the first match and keep them accessible throughout the tournament.
- When should I check the tournament prizes and supplies?
- Check prizes, badges, forms, tableware and sports equipment at least 3 days before the event. Do a final count on the morning of the tournament, before the registration desk opens.
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