What you need for an anniversary race

An anniversary race needs more than match equipment and refreshments. You will need supplies for registration, the competition area, catering, seating, changing areas and the awards moment. Plan spare balls, charging and extension equipment, serving items and first-aid access before shopping day. This list helps you gather everything in time, with quantities based on your number of teams, competitors and visitors.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Buffet tablesqty 3
High tablesqty 4
Changing room benchesqty 6

Sports equipment

Match ballsqty 3
Spare ballsqty 2
Conesqty 20
Training bibsqty 24
Ball netsqty 2
Whistlesqty 2
Scoreboard
Match shirtsqty 24

Tableware

Platesqty 70
Glassesqty 100
Coffee cupsqty 60
Cutlery setsqty 70
Serving plattersqty 12
Coffee potsqty 3

Kitchen

Coolersqty 4
Cutting boardsqty 3
Serving utensilsqty 12
Thermos flasksqty 4

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 4
Power stripsqty 3

Decorations

Anniversary bannersqty 4
Balloonsqty 100
Balloon weightsqty 8
Tableclothsqty 8
Buntingqty 6

Lighting

LED light stringsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 6
Cleaning spongesqty 6
Bucketsqty 3
Hand broomsqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 100 bags
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Peanuts - 4 bags
- Cheese biscuits - 4 packs
- Baguettes - 10 pieces
- Herb butter - 8 tubs
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilograms
- Grapes - 3 kilograms
- Apples - 50 pieces
- Mini wraps - 100 pieces
- Chicken breast slices - 2 kilograms
- Young cheese - 2 kilograms
- Vegetarian spread - 12 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Bitterballen - 300 pieces
- Vegetarian snacks - 100 pieces
- Satay sauce - 3 jars
- Herbs - 3 jars
- Cake - 3 cakes
- Coffee pastries - 60 pieces
- Ice cubes - 10 bags
- Paper napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles

Tips

Count competitors, teams and visitors separately before buying food, drinks and tableware. For drinks, allow two to three servings per person during the first hour, then adjust for the expected event length.
Buy or prepare at least one spare match ball for every playing area, plus extra cones and training bibs. These are easy to overlook and difficult to replace once the race has started.
Set aside enough tableware for the full buffet and coffee station, then add roughly 10% extra plates, glasses, cups and cutlery for breakages and unexpected guests.
Check power needs at least one day before the event. Test the Bluetooth speaker and microphone, and bring extension cords and power strips long enough to reach the registration and presentation areas safely.
Keep prizes, medals and competition shirts together in labelled boxes before opening the venue. Pack serving utensils, coffee pots, thermos flasks and coolers separately so they are not buried among decorations and sports equipment.

Frequently asked questions

How much food and drink do I need for an anniversary race?: Base the quantities on confirmed registrations and visitor numbers, not just the number of teams. Allow two to three drinks per person in the first hour, and add about 10% extra food and tableware for late arrivals and seconds.
What sports equipment should I buy for an anniversary race?: Prepare the match balls, spare balls, cones, training bibs, ball nets, whistles, scoreboard and match shirts listed in the plan. Have at least one spare ball per playing area and check every item the day before.
How many tables and chairs are needed for an anniversary race?: You need separate surfaces for registration, catering and awards, plus seating for guests and changing-room benches for participants. Confirm the layout at least 24 hours beforehand so tents, buffet tables and high tables fit without blocking access.
When should I shop for an anniversary race?: Buy non-perishable supplies, decorations and equipment at least one week ahead. Shop for fresh food and chill drinks one day before, then set up the catering and registration supplies on the event day before visitors arrive.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.