Anniversary Partner Day checklist

Plan your Anniversary Partner Day from the first booking to the final coffee setup. This checklist helps you set the date, manage registrations and dietary requirements, prepare the program, and coordinate catering, presentation equipment and room layout. Start with the guest count and schedule, then confirm practical details before shopping and setting up. The last checks cover chilled drinks, snacks, table settings, decorations, microphones and the coffee station so nothing is left until the final minutes.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve a room
Set the date and program
2 people
Compile the guest list
2 people
Design invitations
Send invitations
2 people
Process registrations
Collect dietary requirements
Confirm registrations
Book catering
Create the program and schedule
2 people
Brief speakers and honorees
2 people
Arrange the table layout
Put together the music
Prepare presentation
2 people
Test the equipment
2 people
Check the shopping list
2 people
Do the shopping
2 people
Chill drinks
2 people
Prepare snacks
3 people
Check the venue
2 people
Set up tables and chairs
4 people
Set the tables
3 people
Hang up decorations
3 people
Set up presentation equipment
2 people
Set up coffee station
2 people
Set up the buffet and bar
3 people
Arrange the snacks
3 people
Mark diet dishes
2 people
Set up reception desk
2 people
Hold team briefing
5 people

Event

Welcome guests
3 people
Serve welcome drinks
3 people
Register attendance
2 people
Serve snacks
3 people
Refill drinks
2 people
Serve coffee and tea
2 people
Handle the anniversary presentation
2 people
Take group photo
2 people
Open the dinner buffet
3 people
Refill the dinner buffet
3 people
Clear dishes and glasses
3 people
Serve dessert
3 people
Serve coffee after dinner
2 people
Assist with farewell and cloakroom
2 people

Aftercare

Pack leftovers safely
2 people
Collect waste
3 people
Wash dishes
3 people
Clean the room
3 people
Remove decorations
2 people
Pack equipment
2 people
Check stock
Return materials
2 people
Keep lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 3
Stoolsqty 6
Coat racksqty 2
Waste binsqty 6

Tableware

Dinner platesqty 65
Dessert platesqty 65
Coffee cupsqty 65
Water glassesqty 70
Wine glassesqty 70
Coffee spoonsqty 65
Dinner forksqty 65
Dinner knivesqty 65
Serving spoonsqty 12
Serving boardsqty 8
Serving plattersqty 10

Decorations

Tableclothsqty 8
Napkin holdersqty 8
Flower arrangementsqty 8
Balloonsqty 50
Balloon archesqty 2
Anniversary banner
Name badgesqty 65
Menusqty 12
Candle holdersqty 12

Equipment

Laptops
Projector
Projection screen
Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Coat hangersqty 70

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Ice cube traysqty 3
Cutting boardsqty 4
Chef's knifeqty 2
Pliersqty 6
Measuring cupsqty 2
Serving jugsqty 6

Lighting

String lightsqty 4
LED lampsqty 8

Cleaning

Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2
Cleaning spongesqty 6

Catering

Groceries

Tips

Set the date, program and room before designing invitations. Include a clear registration deadline, then allow at least 7 days after it closes to confirm numbers, dietary requirements and catering.
Brief speakers and honorees with their speaking order, time limits and presentation format at least 5 days before the event. Test the laptop, projector, projection screen and wireless microphones before guests arrive.
Use the confirmed guest count to plan tables, chairs, place settings and name badges. Keep the table layout and serving area fixed before you put out tablecloths, menus, flowers or the anniversary banner.
Finish shopping at least 1 day ahead, then chill drinks and prepare snacks on the day. Check serving platters, boards, spoons, plates, glasses and napkin holders against the guest count before setup begins.
Allow 2 hours for room setup if you need to arrange furniture, hang decorations, set presentation equipment and prepare the coffee station. Keep waste bins and coat racks accessible rather than adding them after guests arrive.

Frequently asked questions

How far in advance should I send Anniversary Partner Day invitations?: Send invitations 4 to 6 weeks before the event, with the registration deadline set about 2 weeks before the date. This leaves enough time to confirm attendance, dietary requirements and catering quantities.
When should I book catering for an Anniversary Partner Day?: Book catering once the date, room and initial guest estimate are confirmed, ideally 3 to 4 weeks ahead. Give the caterer the final headcount and dietary requirements 7 days before the event.
How long does it take to set up an Anniversary Partner Day?: Plan 2 hours for a full setup with tables, chairs, table settings, decorations, presentation equipment and the coffee station. Add 30 minutes if the room layout or equipment still needs testing on site.
When should I test the presentation equipment and microphones?: Test the laptop, projector, projection screen and wireless microphones at least 1 day before the event, then do a short sound and display check 60 minutes before guests arrive. Keep the presentation file available on a second device if possible.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.