What you need for an anniversary karaoke night

For an anniversary karaoke night, plan the shopping around three areas: serving guests, running the karaoke setup and creating a comfortable room. Count tableware and drinks for every invited guest, then add spares for breakages and late arrivals. The items people most often forget are spare microphone batteries, extension cords, serving spoons and enough waste bins. Buy or collect anything that needs chilling at least a few hours before guests arrive, and pick up the cake on the day if it is fresh.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 55
Coat rack
Buffet tableqty 2
Waste binsqty 4

Tableware

Glassesqty 70
Coffee cupsqty 50
Platesqty 70
Dessert platesqty 60
Knivesqty 60
Forksqty 60
Spoonsqty 50
Serving spoonsqty 8

Equipment

Karaoke screen
Karaoke player
Speakersqty 2
Wireless microphonesqty 2
Microphone standsqty 2
Extension cordsqty 4
Power stripsqty 4
Laptop
Spare batteriesqty 8

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 6
Confettiqty 4
Photo backdrop
Name badgesqty 60

Lighting

LED light stringsqty 4
LED spotlightsqty 2

Kitchen

Hot traysqty 4
Serving traysqty 8
Coffee maker
Kettle

Cleaning

Cleaning bucketqty 2
Broom and dustpanqty 2
Mopqty 2

Catering

Groceries
- Anniversary cake - 1 cake
- Baguettes - 8 pieces
- White rolls - 60 pieces
- Wholemeal rolls - 30 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast topping - 1 kilo
- Hummus - 1 kilo
- Cream cheese - 750 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Grapes - 3 kilos
- Apples - 40 pieces
- Baby potatoes - 5 kilo
- Pasta salad - 4 kilo
- Crudités salad - 3 kilos
- Vegetarian quiche - 4 pieces
- Mini meatballs - 3 kilo
- Vegetarian meatballs - 1.5 kilos
- Chicken satay - 2 kilo
- Satay sauce - 2 liters
- Mayonnaise - 1 liter
- Ketchup - 1 liter
- Mustard - 500 milliliter
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Salted nuts - 3 kilos
- Olives - 1.5 kilo
- Pickles - 2 jars
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Lemonade - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 6 crates
- White wine - 8 bottles
- Red wine - 6 bottles
- Non-alcoholic wine - 3 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 1 kilo
- Ice cubes - 10 bags
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Garbage bags - 3 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper napkins - 200 pieces
- Cocktail sticks - 2 boxes

Tips

Allow 2–3 drinks per guest for the first hour, then 1–2 drinks per person for each additional hour. Chill the first round several hours before the event and keep extra drinks ready in reserve.
Provide one drinking glass, one plate, one fork, one knife and one napkin per guest, plus around 10% extra. For cake, add one dessert plate and one teaspoon per person rather than relying on dinner tableware.
Test the karaoke player, screen, speakers and both wireless microphones before guests arrive. Keep at least one spare set of microphone batteries available and place extension cords and power strips where they cannot become a trip hazard.
Set out one serving spoon for each buffet dish and use at least two waste bins in the room: one near the buffet and one near the seating or karaoke area. Empty them before they are three-quarters full.
Put up the photo backdrop, balloons, bunting and LED lighting before the room fills up. Finish decorations and lighting at least 60 minutes before the start so the final checks can focus on microphones, playlist and music order.

Frequently asked questions

How much food and drink do I need for an anniversary karaoke night?: Plan 2–3 drinks per guest for the first hour and 1–2 drinks per hour after that. For buffet food, prepare roughly 500–700 g per adult in total, depending on whether the event includes a full meal or mainly snacks and cake.
How many plates, glasses and cutlery items should I buy?: Start with one complete place setting per guest and add 10% spare items. For 30 guests, that means at least 33 glasses, plates, knives and forks, plus 33 dessert plates and teaspoons if cake is being served.
What karaoke equipment do I need for an anniversary party?: You need a karaoke screen, karaoke player, speakers, two wireless microphones, microphone stands, a laptop if the playlist runs from one, and compatible cables. Test everything at least 24 hours beforehand, then test it again 60 minutes before guests arrive.
When should I buy and prepare the party supplies?: Buy decorations, tableware, batteries and drinks 2–3 days before the event. Chill drinks at least 4 hours beforehand, collect the cake on the day, and complete the room setup and equipment check at least 60 minutes before the start.

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