Anniversary handball tournament checklist

Use this checklist to organise an anniversary handball tournament from the first booking to the final medal. Start with the date, venue and tournament format, then build the schedule around confirmed teams, referees and volunteers. Food, dietary requirements and sponsor arrangements need deadlines too, not just a note on the to-do list. In the final week, check every ball, goal, scoreboard, first-aid item and printed form before teams arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Set the tournament format
2 people
Invite teams
2 people
Send anniversary invitation
2 people
Open the registration form
Approach sponsors
2 people
Draw up the match schedule
2 people
Process registrations
Collect dietary requirements
Send team confirmations
Schedule referees
2 people
Assign volunteers
2 people
Confirm reservations
Order prizes and medals
Check the shopping list
2 people
Print competition forms
Print participant list
Send route information
Do the shopping
3 people
Set up non-perishable supplies
2 people
Keep fresh produce cool
2 people
Gather tournament materials
3 people
Check prizes and medals
2 people
Check first aid supplies
Set up tables and chairs
4 people
Build party tents
4 people
Set up the course
3 people
Set up handball goals
4 people
Set up score tables
2 people
Prepare competition materials
2 people
Set up registration desk
2 people
Set up the buffet and drinks table
3 people
Chill drinks
2 people
Prepare snacks
3 people
Prepare sandwiches
3 people
Set out coffee and tea
2 people
Hang up signs and program
2 people
Brief volunteers
3 people

Event

Welcome the teams
3 people
Register teams
2 people
Give the opening speech
Supervise races
6 people
Process results
2 people
Refill drinks
2 people
Serve snacks and sandwiches
3 people
Serve coffee and tea
2 people
Remove waste and empty crates
2 people
Supervise the final match
4 people
Handle prize ceremony
3 people
Take Anniversary Photo
2 people
Provide the last drink round
2 people

Aftercare

Clear away sports equipment
4 people
Clear tables and chairs
4 people
Take down party tents
4 people
Wash dishes
3 people
Empty coolers
2 people
Clean the venue
4 people
Dispose of waste separately
2 people
Return materials
3 people
Return borrowed items
2 people
Send results and photos
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 10
Folding chairsqty 80
Registration desk
Score tablesqty 2

Tableware

Reusable drinking glassesqty 120
Reusable platesqty 120
Reusable cutleryqty 120

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Serving traysqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 6
Small bowlsqty 12
Coolersqty 6
Containers for waste sortingqty 4

Sports equipment

Handball goalsqty 2
Handballsqty 12
Spare handballsqty 4
Team bibsqty 40
Training conesqty 30
Whistlesqty 8
Scoreboardsqty 2
Game clocksqty 2
Conesqty 20
Ball netsqty 4
Pump with needlesqty 2
Spare whistle batteriesqty 12
Medalsqty 36
Winner's cup
Fair play award

Decorations

Anniversary bannerqty 2
Balloonsqty 100
Balloon ribbonqty 2
Tableclothsqty 10
Team table labelsqty 12
Program postersqty 12

Equipment

Megaphone
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4

Lighting

LED string lightsqty 4
Battery lanternsqty 6

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 3
Microfiber clothsqty 12
Waste binsqty 6

Catering

Groceries

Tips

Set the tournament format before inviting teams. Allow time for registrations to close, the match schedule to be drawn up and team confirmations to be sent before the event day.
Close team registration at least 10–14 days before the tournament. Use the final list to schedule referees, assign volunteers and collect dietary requirements without last-minute changes.
Order prizes and medals early enough to inspect them when they arrive. Check the quantities and names at least one week before the tournament, rather than discovering a shortage during the award ceremony.
Pack sports equipment separately from catering supplies. Count the handballs, spare handballs, team bibs, whistles, cones, ball nets and pump needles, and test the scoreboards and game clocks before setup.
Plan the venue setup around the registration desk, score tables, goals and refreshment area. Put coolers and fresh produce in place only when needed, while non-perishable supplies can be set up earlier.

Frequently asked questions

How far in advance should I organise an anniversary handball tournament?: Confirm the date and location several months ahead, then open team registration as soon as the format is fixed. Aim to have registrations closed 10–14 days before the tournament so the schedule, referees and volunteers can be finalised.
When should I send team confirmations for a handball tournament?: Send confirmations after registrations are processed and the match schedule has been checked. A practical deadline is 7–10 days before the tournament, including arrival information, route details and any food arrangements.
How many referees and volunteers do I need for a handball tournament?: The number depends on how many courts and matches run at the same time. Assign at least one named volunteer to registration, scoring and refreshments for each active area, and confirm referee coverage before publishing the schedule.
When should I check the handball tournament equipment?: Do a full equipment check 5–7 days before the event, then repeat a quick count on setup day. Test the goals, game clocks and scoreboards, and bring spare balls, whistle batteries and pump needles to avoid interruptions.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.