Anniversary golf day checklist

An anniversary golf day has two distinct parts to coordinate: the competition on the course and the dinner that follows. Start by booking the golf course and dinner venue, then collect registrations, dietary requirements and skill information before building the start list and groups. In the final week, confirm catering, prizes, equipment and the weather plan. On the day, allow time for reception, welcome drinks, scorecards, refreshments and a properly prepared dinner room.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve the golf course
Reserve dinner venue
Determine the competition format
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Assess golf skills
Compile start list
2 people
Create group assignments
2 people
Confirm catering
Order Prizes and Thank-You Gifts
Check the weather forecast
Inform participants
Do the shopping
2 people
Checking prizes
Collect Golf Equipment
2 people
Prepare scorecards
2 people
Fill coolers
2 people
Set up the reception table
2 people
Prepare match information
Set up the dining hall
4 people
Hang decorations
2 people
Set up the coffee station
2 people

Event

Manage reception
3 people
Serve welcome drinks
2 people
Explain the golf rules
Bring Groups to the Start
2 people
Provide drinks at the lane
2 people
Collect scorecards
2 people
Check scores
2 people
Serve aperitifs
2 people
Serve dinner
4 people
Refill drinks
2 people
Handle prize ceremony
2 people
Cut the cake
2 people
Hand out farewell gifts and thank-yous
2 people

Aftercare

Clear away dishes
3 people
Collect waste
2 people
Clean the dining hall
3 people
Clean golf equipment
2 people
Return materials
2 people
Store leftover groceries

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Buffet tableqty 2
Coat racksqty 2

Tableware

Dinner platesqty 40
Dessert platesqty 40
Cutlery setsqty 40
Water glassesqty 40
Wine glassesqty 40
Coffee cupsqty 40
Coffee spoonsqty 40
Serving plattersqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 4
Water carafesqty 6
Cutting boardsqty 3
Chef and serving knivesqty 6
Serving tongsqty 6
Coolersqty 4

Equipment

Speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3
Chargersqty 2

Sports equipment

Golf Ballsqty 60
Golf teesqty 150
Scorecardsqty 40
Pencilsqty 50
Scoreboard
Golf umbrellasqty 6
Prizesqty 6
Thank-you giftsqty 40

Decorations

Table runnersqty 8
Balloonsqty 40
Balloon ribbonqty 2
Welcome sign
Menusqty 40
Table numbersqty 8

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop headsqty 2
Spongesqty 6
Microfiber clothsqty 10
Washing-up bowlsqty 2

Catering

Groceries

Tips

Book the golf course and dinner venue before sending invitations, and set a registration deadline at least 2–3 weeks before the event. You need the final headcount for catering, groupings and prizes.
Ask for handicaps or a practical assessment of playing ability when guests register. Finalise the start list and groups several days before play, then share tee times and competition information with participants.
Prepare one reception point with the start list, pencils, scorecards and golf tees. Keep spare golf balls and golf umbrellas there as well; these are easy for guests to forget until they reach the first tee.
Confirm the dinner menu and dietary requirements no later than 5–7 days beforehand. Count dinner plates, dessert plates, cutlery, glasses and coffee cups separately, especially if the meal and coffee service use different tables.
Check the forecast 24 hours before the event and brief participants on the plan. Fill coolers before arrival, test the microphone and speakers, and put chargers, extension cords and power strips where the reception and dinner team can reach them.

Frequently asked questions

How far in advance should I organise an anniversary golf day?: Book the golf course and dinner venue at least 6–8 weeks ahead if possible. Send invitations once both bookings are confirmed, with registration closing 2–3 weeks before the day.
When should I finalise the golf groups and start list?: Finalise the groups and start list 3–5 days before the event, after registrations and skill information are complete. Send the final start times and competition format to participants at least 48 hours before play.
How many golf balls and tees should I prepare?: Prepare at least one sleeve of golf balls and 5–10 tees per player, plus a small reserve for the reception table. Check the final player count after registration closes before buying or collecting equipment.
When should I confirm catering for the anniversary dinner?: Confirm the menu, final guest count and dietary requirements 5–7 days before the dinner. Recheck the count on the day before the event if late cancellations could affect portions or seating.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.