Animal Quiz Checklist

An animal quiz runs smoothly when the questions, teams, equipment and refreshments are ready before guests arrive. Confirm the date and venue first, then build and check the quiz, collect registrations and dietary requirements, and prepare the room. Allow time to test the presentation, screen and sound system rather than discovering a missing cable at the start. This checklist also covers answer forms, snacks, chilled drinks, prizes and the final room setup.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Confirm quiz date
2 people
Prepare quiz rounds
2 people
Check answers
2 people
Create tie-break questions
Send invitations
Process registrations
Collect dietary requirements
Create participant groups
Print quiz materials
Print response forms
Test presentation
2 people
Create a music playlist
Buy prizes
Do the shopping
2 people
Chill drinks
2 people
Prepare snacks
3 people
Open venue
2 people
Set up tables
4 people
Set up chairs
3 people
Set up the quiz table
2 people
Connect the sound system
2 people
Connect the display screen
2 people
Set up quiz presentation
Set out answer forms
2 people
Set up the prize table
2 people
Set up the reception desk
2 people
Hang decorations
2 people
Set out coffee and tea
2 people

Event

Receive participants
3 people
Register teams
2 people
Explain quiz rules
Present quiz rounds
Collect answers
2 people
Check answers
3 people
Serve snacks
2 people
Refill drinks
2 people
Clear away dishes
2 people
Announce the winners
Present prizes
2 people
See participants off
2 people

Aftercare

Switch off equipment
2 people
Collect waste
3 people
Wash dishes
3 people
Clean the venue
4 people
Clear tables and chairs
4 people
Remove decorations
2 people
Pack leftover food
2 people
Inventory materials
2 people
Return borrowed items
2 people
Handle deposit and lost and found

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 2
Presentation table
Waste binsqty 4

Equipment

Laptop
Monitor screen
HDMI cable
Sound system
Microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 2

Tableware

Reusable glassesqty 70
Coffee cupsqty 60
Platesqty 70
Cutlery setsqty 70
Serving boardsqty 8
Small bowlsqty 12

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Serving tongsqty 6

Decorations

Animal Quiz Banner
Animal-themed table cardsqty 8
Balloonsqty 40
Tableclothsqty 10
Prize trophiesqty 3

Lighting

Mood lightingqty 4
LED lampsqty 4

Paper goods

Answer formsqty 70
Quiz bookletsqty 15
Team name signsqty 15
Pensqty 70
Score sheetsqty 15
Tapeqty 3
Writing foldersqty 15

Cleaning

Broomqty 2
Floor squeegeeqty 2
Bucketsqty 2
Microfiber clothsqty 10

Catering

Groceries

Tips

Finish the quiz rounds and check every answer several days before the event. Prepare tie-break questions at the same time, so you are not writing extra questions while teams are waiting for results.
Set a clear registration deadline, ideally 5–7 days before the quiz. Use the final list to create participant groups and confirm dietary requirements before buying snacks.
Test the laptop, presentation, monitor screen, HDMI cable, microphone and sound system at the venue at least 2 hours before guests arrive. Keep extension cords, power strips and a power bank available for equipment problems.
Chill drinks for at least 4 hours if possible, and prepare snacks before opening the venue. Put out reusable glasses, plates, cutlery, small bowls and serving boards before the first team sits down.
Allow 60–90 minutes for room setup. Arrange tables and chairs first, then the quiz table, display screen, answer forms and presentation; add tablecloths, animal-themed table cards and the banner last.

Frequently asked questions

How far in advance should I organise an animal quiz?: Start planning 3–4 weeks before the quiz. Confirm the venue and date first, then allow at least 7 days to collect registrations, form teams and check dietary requirements.
How long does it take to set up an animal quiz?: Allow 60–90 minutes for the room and equipment setup. Add another 15–20 minutes for a complete presentation and sound check before guests arrive.
What equipment do I need for an animal quiz?: You need a laptop, display screen, HDMI cable, sound system and microphone, plus extension cords and power strips. Test all connections at least 2 hours beforehand and bring a power bank for backup.
When should I prepare food and drinks for an animal quiz?: Buy the food and drinks 1–2 days before the event, then chill drinks for at least 4 hours. Prepare snacks before opening the venue and keep dietary requirements from registrations beside the serving area.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.