What to Buy for an Animal Fair
An animal fair needs more than tables and refreshments. You also need separate supplies for animal care, transport, cleaning, registration and visitor flow. Plan drinking bowls, feed bowls, hay nets, towels, absorbent mats and gloves for the animals, then check that every enclosure has the right equipment before opening. For visitors, prepare reusable cups, coffee cups, plates, cutlery and serving items, with extra stock for busy periods.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 24
- Chairsqty 80
- Bar stoolsqty 8
- Registration desk
- Clothes racksqty 4
- Waste binsqty 12
- Fence panelsqty 20
- Transport cartsqty 3
Animal care
- Animal enclosuresqty 30
- Transport boxesqty 12
- Drinking bowlsqty 40
- Feed bowlsqty 30
- Water jugsqty 6
- Hay netsqty 12
- Animal scoopsqty 4
- Towelsqty 30
- Absorbent matsqty 40
- Ground coverqty 8
- Rest stallsqty 4
- Cleaning bucketsqty 6
- Animal brushesqty 6
- Nitrile glovesqty 4
Tableware
- Reusable cupsqty 120
- Coffee cupsqty 80
- Platesqty 100
- Cutlery setsqty 100
- Serving traysqty 8
- Soup ladlesqty 4
Kitchen
- Coffee machinesqty 3
- Kettlesqty 3
- Hot drink urnsqty 6
- Coolersqty 6
- Cutting boardsqty 4
- Kitchen knivesqty 4
- Pliersqty 6
- Small bowlsqty 12
- Thermos bottlesqty 4
Equipment
- Laptopsqty 2
- Payment terminalsqty 2
- Extension cordsqty 6
- Power stripsqty 10
- Presentation screensqty 2
- Portable speakersqty 2
- Microphonesqty 2
- Charging stationsqty 3
Lighting
- LED lampsqty 12
- String lightsqty 6
Decorations
- Table signsqty 30
- Information boardsqty 12
- Name badgesqty 80
- Badge holdersqty 80
- Tableclothsqty 24
- Postersqty 20
- Directional signsqty 16
- Cable tiesqty 100
- Tapeqty 12
Cleaning
- Mopsqty 4
- Broom setsqty 3
- Vacuum cleanerqty 2
- Cleaning cartsqty 2
- Hand soap dispensersqty 6
Catering
- Groceries
- Coffee - 6 packs
- Tea - 8 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Tortilla chips - 8 bags
- Salty nuts - 6 bags
- Rice cakes - 8 packs
- Cookies - 12 packs
- Muesli bars - 80 pieces
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Cherry tomatoes - 4 kilos
- Cucumbers - 4 kilos
- Carrots - 4 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Hummus wraps - 80 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Whole grain buns - 80 pieces
- Ham - 3 kilos
- Chicken breast topping - 3 kilos
- Margarine sticks - 6 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Olive oil - 2 liters
- Napkins - 600 pieces
- Coffee filters - 200 pieces
- Stirrers - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 4 bottles
- Dish soap - 3 bottles
- Sponges - 20 pieces
- Cleaning cloths - 30 pieces
- Paper towels - 12 packs
Tips
- Prepare at least one drinking bowl and one feed bowl for each enclosure, plus spare bowls for quick replacement. Fill water jugs shortly before opening and check them during the day.
- Bring one transport box for every animal that may arrive separately, and add transport carts if boxes or enclosures must be moved across the venue. Label equipment by exhibitor where possible.
- Use absorbent mats and ground cover under or around enclosures, and keep cleaning buckets, towels, animal scoops and nitrile gloves together in a clearly marked cleaning area.
- For refreshments, count one reusable cup or coffee cup per expected serving, then add roughly 10% spare stock. Bring serving trays, soup ladles, coffee machines and kettles where the menu requires them.
- Keep registration supplies and visitor equipment separate from animal-care items. Set up the registration desk, signage, name badges and contact list before exhibitors arrive, so late arrivals do not block the entrance.
Frequently asked questions
- How many water bowls do I need for an animal fair?
- Plan at least one drinking bowl per animal enclosure, with one or two spare bowls for replacements. Check and refill them shortly before opening and at least every two hours during the fair.
- How much extra tableware should I buy for an animal fair?
- Count the expected servings for cups, plates and cutlery, then add about 10% spare stock. This covers dropped items, unexpected visitors and extra coffee or food servings without requiring an urgent refill.
- When should I prepare animal enclosures and cleaning supplies?
- Set up enclosures, ground cover, mats and rest stalls before exhibitors begin unloading. Put cleaning buckets, scoops, towels and gloves in place at least 60 minutes before opening.
- What should I pack for transporting animals to a fair?
- Use a suitable transport box for each animal that needs one and provide a transport cart for heavy or multiple boxes. Check the boxes, bowls and any required animal documents before the event day, not at the entrance.
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