What to Buy and Bring for an Airsoft Day

Planning an airsoft day takes more than replicas and BBs. You also need a reliable setup for registration, team identification, refreshments, safety and changing weather. This shopping list covers the equipment and supplies needed for the field, briefing area and breaks, including spare batteries, coolers and first aid supplies. Check rental arrangements early, then buy or pack the items that are not included with the venue or equipment provider.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 48
Registration desk
Tableclothqty 6

Sports equipment

Airsoft replicasqty 40
Protective masksqty 45
Airsoft gogglesqty 45
Airsoft vestsqty 40
Airsoft magazinesqty 80
BB chargersqty 10
Red team ribbonsqty 25
Blue team ribbonsqty 25
Chronograph
Whistlesqty 4
Traffic conesqty 12
Barrier tapeqty 4
Goal flagsqty 6
Mission cardsqty 12
Conesqty 20
Spare batteriesqty 12
Battery chargersqty 8

Safety

First aid kitsqty 2
Safety vestsqty 6
Flashlightsqty 8
Walkie-talkiesqty 6

Catering

Coolersqty 4
Food warmersqty 4
Groceries
- Still water - 60 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Beer - 48 cans
- Alcohol-free beer - 24 cans
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilo
- Coffee creamer - 2 bottles
- Coffee filters - 2 packs
- Ice cubes - 10 bags
- White bread rolls - 50 pieces
- Whole wheat bake-off rolls - 20 pieces
- Beef bratwursts - 45 pieces
- Vegetarian Sausages - 10 pieces
- Hamburgers - 45 pieces
- Vegetarian burgers - 10 pieces
- Hamburger buns - 60 pieces
- Herb butter - 4 tubs
- Iceberg lettuce - 4 heads
- Tomatoes - 3 kilos
- Cucumbers - 4 pieces
- Onions - 2 kilos
- Bell peppers - 2 kilos
- Potato salad - 5 kilos
- Pasta salad - 5 kilos
- Mayonnaise - 2 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Barbecue sauce - 3 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Muesli bars - 50 pieces
- Bananas - 5 kilo
- Apples - 5 kilo
- Cookies - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Cleaning wipes - 3 packs
- All-purpose cleaner - 2 bottles
- Trash bags - 3 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 6 packs
- Hand sanitizer gel - 4 bottles

Tableware

Reusable cupsqty 60
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 40
Serving bowlsqty 8

Kitchen

Gas barbecueqty 2
Cutting boardsqty 3
Kitchen knivesqty 3
Serving utensilsqty 8
Thermos flasksqty 4

Equipment

Extension cordsqty 4
Power stripsqty 4
Bluetooth speaker

Lighting

LED string lightsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 6
Hand broomsqty 2
Dustpan and brushqty 2
Cleaning bucketsqty 2
Mop setsqty 2

Tips

Allow at least one reusable cup and one plate per participant, plus extra cups for drinks and unexpected replacements. Fill the coolers before opening the venue so refreshments are ready during the first break.
Pack spare batteries and battery chargers even when replicas are rented. Charge every battery before the event and keep the spares together at the registration desk, not in a car or unattended bag.
Prepare one clear way to identify each team, such as red and blue ribbons, and bring enough for every player plus several replacements. Sort them before arrival so team assignment does not delay the briefing.
Keep a first aid kit, flashlights, safety vests and walkie-talkies in an easily marked safety area. Put the first aid kit and communication equipment where an organiser can reach them within a minute.
Bring cones, barrier tape, goal flags and mission cards in separate labelled bags. This makes it faster to mark the field and replace a missing game element between scenarios.

Frequently asked questions

What food and drink do I need for an airsoft day?: Plan drinks for the full playing group and keep them cold in coolers. Bring at least one reusable cup and one plate per participant, along with food that can be served during scheduled breaks; use food warmers if hot food is planned.
How many spare batteries should I bring to an airsoft day?: Bring at least one fully charged spare battery for each battery-powered replica, plus the correct battery chargers. Charge them before the event and label them so a replacement can be found without stopping a game.
What safety equipment is needed for an airsoft day?: Every player needs suitable eye and face protection, such as airsoft goggles and a protective mask, according to the field rules. Also bring first aid kits, safety vests, flashlights and walkie-talkies for the organising team.
When should I prepare the airsoft shopping list?: Check rental equipment and field requirements at least 1–2 weeks before the event. Buy non-perishable supplies and confirm missing equipment several days in advance, then charge batteries and fill coolers on the event day.

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