Youth camp shopping list

A youth camp needs more than food and tents. Plan supplies for registration, shared meals, sports activities, changing weather and clear communication across the site. Reusable plates, cups and cutlery reduce waste, while coolers and serving equipment keep food service moving. Check quantities against your final registrations, dietary requirements and group assignments before shopping, then label game materials so leaders can find them quickly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 60
Picnic benchesqty 6
Registration desk

Tableware

Reusable platesqty 60
Reusable cupsqty 100
Cutlery setsqty 60
Serving spoonsqty 6

Kitchen

Coolersqty 4
Cutting boardsqty 4
Chef's knifeqty 3
Small bowlsqty 10
Serving plattersqty 8
Barbecue tongsqty 3
Gas barbecuesqty 2
Gas cylindersqty 2

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3

Sports equipment

Footballsqty 4
Volleyballqty 2
Korfballsqty 4
Conesqty 30
Skipping ropesqty 10
Hoopsqty 10
Water balloonsqty 200
Ropeqty 100

Decorations

Buntingqty 8
Balloonsqty 100
Name stickersqty 70

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Waste binsqty 6
Trash bagsqty 80
Spongesqty 10
Dish brushesqty 4
Bucketsqty 4
Broom setsqty 3
Microfiber clothsqty 12

Catering

Groceries
- Hamburger buns - 60 pieces
- Hamburgers - 60 pieces
- Vegetarian burgers - 12 pieces
- Hot dog buns - 60 pieces
- Vegetarian hot dogs - 12 pieces
- Sausages - 60 pieces
- Cheese slices - 2 kg
- Lettuce - 1,5 kg
- Tomatoes - 3 kg
- Cucumbers - 2 kg
- Onions - 1 kg
- Pickles - 3 jars
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 2 bottles
- Fries - 8 kg
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 5 kg
- Ice pops - 70 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 3 kg
- Cookies - 6 packs
- Water - 10 crates
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Ice cubes - 10 bags
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kg
- Coffee milk - 2 bottles
- Salt - 1 tin
- Pepper - 1 can
- Olive oil - 2 bottles
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Plan reusable tableware for every registered participant, plus at least 10% extra for dropped or misplaced items. Count plates, cups and cutlery separately rather than assuming one complete set per person.
Allow two to three drinks per person for the first hour, then about one drink per person for each additional hour. Keep extra water chilled in coolers and set out serving containers before the first activity.
Match sports equipment to the number of groups using each station. Prepare one set of cones and balls per active station where possible, and bring spare equipment for items such as skipping ropes, hoops and water balloons.
Check gas cylinders, barbecue tongs, cutting boards, knives, bowls and serving platters at least 48 hours before the camp. Food preparation often starts before shops are open, so missing kitchen equipment is difficult to replace on the day.
Pack extension cords, power strips, speakers and the microphone together, then test them at the site before participants arrive. Bring rope, bunting and weather protection early enough to secure activity areas before setup begins.

Frequently asked questions

How much food and drink do I need for a youth camp?: Base food quantities on the final registration count and add 10% for seconds, spills and late additions. For drinks, plan two to three per person during the first hour and about one per person per following hour, with additional water for active outdoor games.
How many reusable plates, cups and cutlery sets should I buy for youth camp?: Prepare one plate, cup and cutlery set per participant for each meal, then add at least 10% spare items. For a camp with 40 participants, that means 44 of each item if everything is reusable and washed between meals.
When should I check the youth camp shopping list?: Do a full stock check at least 48 hours before shopping and a final count the day before setup. Confirm dietary requirements and registrations first, because both can change food quantities and serving equipment.
What equipment do I need for youth camp games?: Plan equipment by activity station and group, including footballs, a volleyball, korfballs, cones, skipping ropes, hoops, water balloons and rope. Prepare one usable set per station where possible, with spare balls and small items ready for breakage or loss.

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