What to Buy for a Yoga Workshop

A yoga workshop needs more than one mat per participant. Plan for spare equipment, comfortable meditation props, water service and a simple refreshment setup. Your shopping list should also cover the practical details people notice on arrival, such as name badges, signs and a clear reception table. Use the expected attendance as your base, then add a small buffer for shared equipment and last-minute registrations.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Yoga matsqty 30
Yoga blocksqty 30
Yoga strapsqty 30
Meditation cushionsqty 30
Yoga bolstersqty 15
Yoga blanketsqty 30

Furniture

Chairsqty 30
Tablesqty 6
Coat racksqty 2
Waste binsqty 4

Tableware

Dinner platesqty 35
Bowlsqty 35
Glassesqty 40
Coffee cupsqty 35
Cutlery setsqty 35
Water jugsqty 6

Kitchen

Kettlesqty 2
Coffee machines
Thermos flasksqty 4
Coolersqty 3
Serving bowlsqty 8
Serving spoonsqty 8

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Decorations

Welcome sign
Direction signsqty 4
Table runnersqty 6
LED candlesqty 20

Lighting

Atmosphere lightsqty 6

Cleaning

Mopqty 2
Bucketqty 2
Hand brush and dustpanqty 2
Microfiber clothsqty 10

Catering

Groceries
- Spa Blauw - 48 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 liters
- Ginger lemonade - 4 liters
- Coffee beans - 2 kilos
- Black tea - 2 boxes
- Herbal tea - 3 boxes
- Fresh mint - 6 bunches
- Lemons - 2 kilos
- Semi-skimmed milk - 4 liter
- Oat milk - 6 liters
- Granulated sugar - 1 kilo
- Honey - 2 jars
- Whole grain bread - 8 loaves
- Gluten-free bread - 2 loaves
- Plain hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Avocado - 12 pieces
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Arugula - 8 bags
- Carrots - 3 kilos
- Bell peppers - 18 pieces
- Red onions - 2 kilos
- Chickpeas - 12 cans
- Lentils - 8 cans
- Quinoa - 2 kilo
- Whole grain rice - 2 kilo
- Vegetable broth - 2 jars
- Coconut milk - 8 cans
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Curry powder - 1 jar
- Cumin - 1 jar
- Paprika powder - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Raisins - 1 kilo
- Pumpkin seeds - 750 grams
- Unsalted nut mix - 1 kilo
- Bananas - 30 pieces
- Apples - 30 pieces
- Grapes - 4 kilos
- Oranges - 25 pieces
- Dates - 1 kilo
- Dark chocolate - 6 bars
- Paper napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Hand soap - 4 bottles

Tips

Provide one yoga mat per participant plus 10% spare mats. For a group of 20, that means 22 mats, along with enough blocks and straps for participants who need support.
Plan at least one meditation cushion, bolster and blanket for every two participants unless the class format requires one per person. For 20 attendees, prepare 10 of each as a minimum.
Buy or bring enough drinking glasses and water-jug capacity for the full session. As a practical starting point, allow 500–750 ml of water per person and refill jugs before the workshop begins.
For a workshop with coffee or tea, allow two cups per person if you are serving before and after the session. Arrange kettles, coffee machines or thermos flasks near the serving table so the reception desk does not become crowded.
Do not leave signs and participant materials until the last day. Print the participant list, name badges and yoga instructions at least 24 hours beforehand, and prepare welcome and direction signs before opening the hall.

Frequently asked questions

How many yoga mats do I need for a workshop?: Plan one mat per registered participant and add 10% spare mats. For 20 people, prepare 22 mats so a late registration or damaged mat does not disrupt the session.
How many yoga blocks and straps should I buy?: Start with one block and one strap per participant if the instructor uses them throughout the workshop. For occasional use, one set per two participants may be enough, but confirm the format with the instructor at least one week before the event.
How much water and coffee do I need for a yoga workshop?: Allow 500–750 ml of water per participant for the session, plus extra for warm rooms or longer workshops. For coffee or tea, plan two cups per person when serving before and after class.
When should I prepare the yoga workshop supplies?: Check the shopping list and confirm equipment at least 48 hours before the workshop. Print badges and instructions, chill drinks and pack shared props no later than the day before.

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