What to Buy for a Winter Camp

A winter camp needs more than tents and sleeping bags. You also need reliable lighting, warm sleeping equipment, cooking supplies and a simple way to serve food for the whole group. Plan one reusable mug, plate and cutlery set per participant, plus a few spares. Check dietary requirements before shopping, label portions in advance and test lamps, batteries and power banks at least one day before departure.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 36
Check-in desk
Storage racksqty 3

Camping

Winter tentsqty 8
Sleeping matsqty 32
Sleeping bagsqty 32
Fleece blanketsqty 32
Cushionsqty 32
Ground tarpsqty 8
Herringqty 80
Malletsqty 8

Equipment

Gas burnersqty 4
Coolersqty 4
Thermos flasksqty 6
Kettlesqty 2
Bluetooth speakersqty 2
Extension cordsqty 4
Power banksqty 6

Lighting

LED lampsqty 12
String lightsqty 4
Headlampsqty 12
Flashlightsqty 6

Tableware

Reusable mugsqty 36
Reusable platesqty 36
Reusable cutleryqty 36

Kitchen

Cooking potsqty 6
Cutting boardsqty 4
Cooking and serving spoonsqty 8
Kitchen knivesqty 4
Measuring cupsqty 2
Washing-up bowlsqty 3

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Reflective vestsqty 8

Activities

Flashlight treasure hunt setsqty 4
Game cardsqty 6
Ropesqty 6
Ball set
Music speaker accessories

Catering

Groceries
- Oatmeal - 3 kilograms
- Muesli - 2 kilograms
- Whole grain bread - 8 loaves
- White bread rolls - 48 pieces
- Currant buns - 36 pieces
- Butter - 1 kilogram
- Peanut butter - 3 jars
- Jam - 3 jars
- Chocolate sprinkles - 2 packs
- Cheese - 2 kilograms
- Ham - 1.5 kilograms
- Hummus - 6 tubs
- Eggs - 60 pieces
- Whole wheat wraps - 48 pieces
- Chicken breast - 3 kilograms
- Vegetarian schnitzels - 24 pieces
- Rice - 3 kilograms
- Pasta - 3 kilograms
- Potatoes - 5 kilograms
- Carrots - 3 kilogram
- Onions - 2 kilograms
- Bell peppers - 12 pieces
- Zucchinis - 6 pieces
- Mushrooms - 2 kilogram
- Broccoli - 6 heads
- Cucumbers - 6 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Apples - 40 pieces
- Bananas - 30 pieces
- Mandarins - 40 pieces
- Raisins - 1 kilogram
- Yogurt - 5 liters
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee - 1,5 kilogram
- Tea - 4 boxes
- Hot chocolate - 3 kilogram
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Spa Blauw - 8 crates
- Lemonade syrup - 3 bottles
- Vegetable stock - 3 boxes
- Tomato sauce - 12 jars
- Coconut milk - 8 cans
- Chickpeas - 8 cans
- Corn - 8 cans
- Olive oil - 2 bottles
- Sunflower oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Curry powder - 1 jar
- Italian herbs - 1 jar
- Garlic - 6 bulbs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Cookies - 8 packs
- Marshmallows - 6 bags
- Crackers - 6 packs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper napkins - 600 pieces
- Paper cups - 100 pieces
- Trash bags - 60 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Matches - 4 boxes
- Firewood - 6 bags

Tips

Plan one sleeping mat, sleeping bag and fleece blanket per participant, and add at least 10% extra blankets or cushions for cold nights.
For the camp kitchen, allow one cooking pot, cutting board and kitchen knife for each active preparation station. Pack at least two serving spoons so cooking and serving can happen at the same time.
Give every participant a reusable mug, plate and cutlery set, then bring 5–10% extra in case something is lost or damaged.
Pack lighting in layers: one headlamp or flashlight per person, LED lamps for shared areas and power banks for devices. Test every lamp and charge each power bank before loading the vehicles.
Buy and portion food only after collecting dietary requirements. Label each portion before departure and keep chilled items in coolers with enough space for the required containers.

Frequently asked questions

How many sleeping bags do I need for a winter camp?: Plan one sleeping bag for every participant and bring at least one extra for every 10 people. Pair each sleeping bag with a sleeping mat and keep spare fleece blankets available for colder nights.
How much reusable tableware should I buy for a winter camp?: Provide one reusable mug, plate and cutlery set per person, plus 5–10% spare sets. For 20 participants, that means 21–22 complete sets.
How many lights are needed for a winter camp?: Pack one headlamp or flashlight per participant, plus LED lamps for the kitchen, check-in desk and shared areas. Test all lights and batteries at least 24 hours before departure.
When should I shop for a winter camp?: Buy non-perishable food, camping equipment and tableware at least 3–5 days before the camp. Buy chilled items within 24 hours of departure, after dietary requirements and portions have been checked.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.