What You Need for a Wellness Day

A wellness day needs more than yoga mats and herbal tea. Plan supplies for registration, refreshments, yoga, meditation and massage, and decide how many guests each item must serve. Provide one yoga mat and meditation cushion per participant, plus shared towels, blankets and eye pillows. Drinks, snacks and dietary alternatives should be ready before the first workshop, while massage supplies need enough stock for every treatment slot.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 45
Reception desk
Massage tablesqty 3
Clothes racksqty 2

Tableware

Water glassesqty 50
Coffee cupsqty 50
Platesqty 50
Cutlery setsqty 50
Teapotsqty 4
Serving boardsqty 6

Equipment

Kettlesqty 3
Coffee machinesqty 2
Coolersqty 3
Portable speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 8

Wellness

Yoga matsqty 45
Meditation cushionsqty 30
Blanketsqty 45
Eye pillowsqty 30
Towelsqty 50
Pillowcasesqty 30
Massage oil bottlesqty 6
Aroma diffusersqty 4
Essential oil bottlesqty 8

Decorations

Plantsqty 12
String lightsqty 6
Tealight holdersqty 20
Name badgesqty 50
Program postersqty 6

Cleaning

Bucketsqty 3
Mopsqty 3
Cleaning glovesqty 6
Hand soap dispensersqty 4
Towel dispensersqty 4

Catering

Groceries
- Still mineral water - 60 bottles
- Sparkling mineral water - 24 bottles
- Ginger tea - 4 boxes
- Green tea - 4 boxes
- Herbal tea - 6 boxes
- Black tea - 3 boxes
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Oat milk - 8 liters
- Semi-skimmed milk - 6 liters
- Lemons - 20 pieces
- Fresh ginger - 500 gram
- Honey - 2 jars
- Granulated sugar - 1 kilo
- Cucumbers - 12 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Mandarins - 40 pieces
- Unsalted nuts - 2 kilos
- Raisins - 1 kilo
- Oat bars - 50 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Wholegrain crackers - 8 packs
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Avocados - 20 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 20 pieces
- Lettuce - 10 heads
- Whole grain bread - 8 loaves
- Baguettes - 10 pieces
- Herb butter - 1 kilo
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Basil - 6 bunches
- Wholegrain pasta salad - 6 kilos
- Lentils - 3 kilos
- Feta cheese - 2 kilos
- Olives - 2 kilos
- Yogurt - 5 kilos
- Granola - 3 kilos
- Fresh mint - 8 bunches
- Disposable napkins - 150 pieces
- Paper cups - 100 pieces
- Wooden stirrers - 100 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Liquid hand soap - 4 bottles
- Paper hand towels - 6 packs
- Bathroom cleaner - 2 bottles
- Toilet blocks - 8 pieces
- Massage wipes - 6 packs
- Nitrile gloves - 2 boxes
- Massage oil - 3 liters

Tips

Buy or hire one yoga mat and one meditation cushion per participant, then add two or three spare sets for replacements or late registrations. Keep blankets and eye pillows available for every meditation place.
Plan at least 2 litres of water per participant for a full day, plus extra tea and coffee for the arrival period and breaks. Chill drinks before the venue opens and use coolers if the refrigerator cannot hold the full amount.
For massage treatments, prepare one towel and one pillowcase per scheduled treatment, plus at least 10% extra. Check that massage oil bottles, aroma diffusers and essential oils are suitable for guests with allergies or sensitivities.
Match serving supplies to your largest break: provide one water glass, coffee cup, plate and cutlery set per guest, with 10% extra for replacements. Two or three serving boards and enough teapots or kettles will prevent queues during shared breaks.
Test portable speakers, rechargeable lamps, kettles and coffee machines at least one day before the wellness day. Bring extension cords and power strips, and keep cables away from yoga and meditation areas.

Frequently asked questions

How many yoga mats do I need for a wellness day?: Plan one yoga mat per registered participant, plus two or three spare mats. For 20 guests, prepare 22 or 23 mats so a damaged mat or late registration does not disrupt the session.
How much water should I buy for a wellness day?: Allow at least 2 litres of water per participant for a full-day programme, including water served during workshops and breaks. For 20 participants, start with 40 litres and add extra if the venue is warm or treatments are active.
What massage supplies do I need for a wellness day?: Prepare one massage table for each treatment running at the same time, along with one towel and pillowcase per treatment slot. Add at least 10% spare linen and check massage oil and essential-oil requirements before ordering.
When should I buy supplies for a wellness day?: Buy non-perishable wellness and serving supplies at least 3 to 5 days beforehand. Purchase fresh snacks and chill drinks on the day before or the morning of the event, depending on storage and freshness.

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