What you need for a volleyball tournament

A volleyball tournament needs more than balls and a net. You will need equipment for each court, supplies for referees and table officials, printed match information, refreshments, and practical items for players between games. This shopping list helps you check the details that are often forgotten, such as spare balls, extension cables, pens, team bibs and enough reusable cups. Match quantities to the number of courts, teams and expected playing hours before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 80
Bar stoolsqty 8
Tableclothsqty 12
Changing room benchesqty 12

Sports equipment

Volleyball netsqty 4
Volleyball postsqty 8
Volleyballsqty 16
Spare volleyballsqty 6
Field marking tapeqty 8
Referee whistlesqty 8
Scoreboardsqty 8
Competition formsqty 120
Pen setsqty 12
Team bibsqty 80
Referee chairsqty 8
Ball cartsqty 4
Conesqty 24
Sports bagsqty 8
Towelsqty 16

Equipment

Laptopqty 2
Printer
Sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable walkie-talkiesqty 6
Power banksqty 4
Wall clocksqty 4

Tableware

Reusable cupsqty 300
Reusable platesqty 250
Reusable cutleryqty 250
Coffee cupsqty 100
Tea glassesqty 100
Serving plattersqty 16
Serving tongsqty 12
Coffee potsqty 6
Thermos flasksqty 6

Kitchen

Coolersqty 8
Drink dispensersqty 4
Cutting boardsqty 6
Bread knivesqty 4
Kitchen knivesqty 4
Measuring cupsqty 4
Storage binsqty 12
Serving trays with lidsqty 12

Catering

Coffee machinesqty 3
Kettlesqty 3
Hot drink urnsqty 4
Ice cube traysqty 8
Ice packsqty 24
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea - 6 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blue - 72 bottles
- Spa Rood - 36 bottles
- Sports drink - 48 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Apples - 120 pieces
- Bananas - 100 pieces
- Grapes - 12 kilograms
- Mandarins - 80 pieces
- Muesli bars - 240 pieces
- Energy bars - 120 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Popcorn - 8 bags
- Snacks - 8 bags
- Rice cakes - 8 packs
- Wholegrain crackers - 8 packs
- Cheese sandwiches - 80 pieces
- Chicken breast sandwiches - 80 pieces
- Hummus sandwiches - 60 pieces
- Egg salad sandwiches - 40 pieces
- Whole grain bread - 8 loaves
- White rolls - 80 pieces
- Wholemeal rolls - 80 pieces
- Cheese - 4 kilogram
- Chicken breast - 3 kilograms
- Hummus - 2 kilograms
- Egg salad - 2 kilograms
- Butter - 1 kilogram
- Cucumbers - 20 pieces
- Tomatoes - 8 kilograms
- Lettuce - 8 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Vegetarian wraps - 60 pieces
- Wrap filling - 4 kilograms
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Bell peppers - 4 kilograms
- Yogurt dressing - 3 bottles
- Hard rolls - 100 pieces
- Cookies - 12 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Ice pops - 200 pieces
- Ice cubes - 20 kilograms
- Herbal tea - 2 boxes
- Honey - 2 jars
- Stirrers - 300 pieces
- Napkins - 1000 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Blue trash bags - 50 pieces
- Yellow trash bags - 50 pieces
- Dish soap - 4 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Sponges - 24 pieces
- Cleaning wipes - 40 pieces
- Paper towels - 12 packs
- Skin-friendly plasters - 4 boxes
- Sports tape - 12 rolls
- Cold compresses - 12 pieces
- Disposable gloves - 4 boxes
- Table labels - 40 pieces
- Name stickers - 250 pieces
- Ballpoint pens - 30 pieces
- A4 paper - 2 packs
- Printer ink - 2 cartridges
- Trophies - 3 pieces
- Medal ribbons - 40 pieces
- Medal pouches - 40 pieces
- Thank-you cards - 30 copies

Decorations

Balloonsqty 150
Balloon pumpsqty 4
Buntingqty 12
Team flagsqty 16
Directional signsqty 12
Prize tablecloth

Lighting

LED lampsqty 8
Light Stripsqty 4

Cleaning

Waste binsqty 12
Waste sorting binsqty 4
Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Cleaning cartsqty 2

Safety

First aid kitsqty 2
Ice packsqty 12
Non-slip matsqty 8
Flashlightsqty 4

Tips

Plan one complete scoring set for every active court: a scoreboard, match forms, pens, a referee whistle and a referee chair. Add at least one spare pen set and several blank forms for mistakes or schedule changes.
Keep at least one spare volleyball available for each tournament area, and place ball carts near the courts rather than in the storage room. Check that nets, posts, court marking tape and antennas are compatible before the event day.
Prepare team bibs, player towels and sports bags before teams arrive. A clearly labelled place for each team’s equipment reduces delays between matches and keeps balls and paperwork from being mixed up.
Allow enough power access for the laptop, printer, sound system and microphones. Bring extension cables, power strips and power banks, and test the setup at least one day before the tournament.
Buy refreshments according to the schedule, not just the number of players: active participants need drinks throughout the day. Chill drinks in advance, portion snacks before doors open and provide reusable cups at the serving point.

Frequently asked questions

What equipment do I need for a volleyball tournament?: For each active court, prepare a net, posts, volleyballs, court marking tape, a scoreboard, referee whistle, match forms and a referee chair. Keep at least one spare ball per tournament area and have cones available for directing teams and spectators.
How many volleyballs do I need for a tournament?: Use at least 2 volleyballs per active court so play can continue when one rolls away or needs checking. Add 1 spare ball for each tournament area, especially when several matches run at the same time.
How many score sheets and pens should I buy?: Prepare one match form for every scheduled match, plus 10% extra for errors or schedule changes. Put at least 2 pens at each scoring table and keep one spare pen set with the tournament desk.
When should I buy and prepare tournament supplies?: Buy non-perishable equipment and printed materials at least 7 days before the tournament. Chill drinks and portion snacks the day before, then check the nets, electronics, first-aid supplies and printed schedules during the final setup.

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