What to Buy for a Volleyball Tournament
A volleyball tournament needs more than nets and balls. Plan equipment for every court, spares for damaged or missing items, and enough drinks and serving supplies for players, referees and volunteers. Check whether the sports hall provides posts, scoreboards, tables or chairs before buying or hiring anything. Use the final participant count and number of courts to set quantities, then complete non-perishable shopping several days before the tournament.
What to bring
Grouped the way you'd shop for it, with quantities.
Sports equipment
- Volleyball netsqty 4
- Volleyball postsqty 8
- Volleyballsqty 12
- Spare ballsqty 4
- Field marking tapeqty 8
- Whistlesqty 8
- Scoreboardsqty 4
- Referees' chairsqty 4
- Knee padsqty 12
- Conesqty 24
- Team bibsqty 80
- First aid kitsqty 2
- Score pencilsqty 20
- Spare whistlesqty 4
- Medalsqty 24
- Team trophy
- Fair play trophy
Furniture
- Tablesqty 12
- Chairsqty 100
- Bar stoolsqty 6
- Clothes racksqty 4
- Tablecloth clipsqty 24
- Information desk
- Party tentsqty 2
Equipment
- Speakersqty 2
- Microphone
- Extension cordsqty 6
- Power stripsqty 6
- Rechargeable work lightsqty 4
- Coolersqty 6
- Thermos flasksqty 6
- Coffee machinesqty 3
- Kettlesqty 3
- Bluetooth speakersqty 2
- Power banksqty 4
- Laptop
- Printer
- Cash drawer
Tableware
- Reusable drinking cupsqty 150
- Coffee cupsqty 80
- Platesqty 120
- Cutlery setsqty 120
- Serving plattersqty 16
- Serving tongsqty 12
- Pitchersqty 8
- Coffee spoonsqty 80
- Bread basketsqty 12
Kitchen
- Cutting boardsqty 4
- Paring knivesqty 4
- Bread knivesqty 4
- Ice packsqty 24
- Aluminum foilqty 2
- Cling filmqty 2
Decorations
- Buntingqty 8
- Team table runnersqty 8
- Balloonsqty 100
- Balloon pumpsqty 2
- Prize table sign
- Name badge holdersqty 100
- Sticky tackqty 4
- Cable tiesqty 100
- Directional signsqty 12
- Team table signsqty 8
- Chalkboardsqty 4
Lighting
- Light Stripsqty 4
- Battery lanternsqty 6
Cleaning
- Waste binsqty 8
- Hand broomsqty 4
- Floor squeegeesqty 2
- Mopsqty 4
- Cleaning bucketsqty 4
- Microfiber clothsqty 24
- Toilet brushesqty 4
- Rubber glovesqty 12
- Towelsqty 12
Catering
- Groceries
- Coffee beans - 3 kilograms
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweetener - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Coffee cream - 4 bottles
- Cocoa powder - 1 pack
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemon syrup - 3 bottles
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 4 bottles
- Ice cubes - 15 kilograms
- Multigrain bread - 12 loaves
- White bread - 8 loaves
- Whole grain bread - 8 loaves
- Mini pistolets - 120 pieces
- Whole grain rolls - 80 pieces
- Mini wraps - 80 pieces
- Butter - 3 packs
- Hummus - 10 tubs
- Cream cheese - 8 tubs
- Young cheese - 5 kilogram
- Aged cheese - 3 kilograms
- Turkey breast - 3 kilograms
- Raw ham - 2 kilogram
- Smoked chicken breast - 2 kilograms
- Egg salad - 8 tubs
- Tuna salad - 6 tubs
- Cucumber - 12 pieces
- Tomatoes - 5 kilograms
- Arugula - 12 bags
- Bell peppers - 3 kilograms
- Red onion - 1 kilogram
- Pickles - 4 jars
- Olives - 4 jars
- Pesto - 4 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Garlic sauce - 4 bottles
- Salt - 1 pack
- Black pepper - 1 canister
- Paprika powder - 1 can
- Italian herbs - 1 canister
- Potato salad - 8 kilograms
- Pasta salad - 8 kilograms
- Mixed green salad - 8 kilograms
- Vinaigrette - 4 bottles
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilograms
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilograms
- Oranges - 60 pieces
- Muesli bars - 100 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted peanuts - 6 bags
- Savory nuts - 6 bags
- Rice cakes - 8 packs
- Popcorn - 6 bags
- Cookies - 8 packs
- Brownies - 100 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 8 packs
- Vegan wraps - 24 pieces
- Vegan pasta salad - 2 kilograms
- Allergen cards - 40 pieces
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 1 package
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Aluminium trays - 30 pieces
- Food storage containers - 20 pieces
Tips
- Allow at least one match ball per court, plus two spare volleyballs for the tournament. Check the ball pressure the day before and pack a pump if one is not supplied.
- Prepare one scoring setup per court: a scoreboard, score sheets, pens and a whistle for the referee. Print team assignments and schedules before the event rather than relying on a phone.
- For refreshments, estimate two drinks per person for the first hour and one drink for each additional hour. Bring coolers and reusable drinking cups, and label water, coffee and other drinks clearly.
- Pack one first aid kit at the venue entrance and a second kit near the courts if the hall is large. Add knee pads only if players are expected to bring their own protective equipment.
- Count serving items against the full headcount, not just the teams: plates, coffee cups and reusable drinking cups are also needed by referees and volunteers. Add at least 10 percent extra to avoid running out.
Frequently asked questions
- What equipment do I need for a volleyball tournament?
- For each court, plan a volleyball net, posts, a match ball, a scoreboard, a referee’s chair and a whistle. Add at least two spare balls, field marking tape, cones and one first aid kit for the venue.
- How many volleyballs do I need for a tournament?
- Use one match ball per active court and keep two spare balls available for the whole tournament. For example, three courts require three match balls plus two spares, or five balls total.
- How many drinks should I buy for a volleyball tournament?
- Budget two drinks per person for the first hour, then one additional drink per person for every extra hour. For 40 people at a four-hour tournament, that is about 200 drinks, with extra water for hot conditions.
- When should I buy supplies for a volleyball tournament?
- Buy non-perishable supplies three to five days beforehand and check the shopping list again the day before. Collect prizes, charge rechargeable lights and speakers, and confirm borrowed equipment at least 24 hours before start time.
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