What to buy for an ultimate frisbee tournament

An ultimate frisbee tournament needs more than discs and marked fields. You will need enough equipment for several games running at once, plus drinks, food, shade, scoring supplies and clear signs for teams and visitors. Plan spare items for lost or damaged gear and set up a separate check-in and refreshment area. This shopping list helps you prepare the practical supplies before tournament day, including materials for referees, volunteers and participants.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 8
Chairsqty 40
Beer tablesqty 6
Foldable tablesqty 3
Clothes racksqty 4

Sports equipment

Ultimate frisbeesqty 16
Spare frisbeesqty 6
Conesqty 80
Line markingqty 12
Field flagsqty 24
Field number signsqty 8
Scoreboardsqty 8
Whistlesqty 10
Stopwatchesqty 8
Training bibsqty 40
Measuring tapesqty 3
Referee cardsqty 20
First aid kitsqty 2
Ice packsqty 12
Athletic tapeqty 8
Reflective vestsqty 12
Umbrellasqty 6

Equipment

Sound speakerqty 2
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Printer
Laptopqty 2
Table microphone stand

Catering

Coolersqty 6
Thermos flasksqty 4
Coffee machinesqty 2
Water jugsqty 8
Drink dispensersqty 4
Groceries
- Whole wheat bread rolls - 120 pieces
- White buns - 80 pieces
- Whole wheat wraps - 50 pieces
- Young cheese - 4 kilograms
- Aged cheese - 2 kilogram
- Ham - 3 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 2 kilograms
- Cream cheese - 1 kilogram
- Egg salad - 1 kilogram
- Herb cheese - 1 kilogram
- Lettuce - 2 kilograms
- Tomatoes - 4 kilogram
- Cucumbers - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 3 kilogram
- Red onions - 1 kilogram
- Apples - 100 pieces
- Bananas - 100 pieces
- Oranges - 60 pieces
- Grapes - 5 kilograms
- Muesli bars - 120 pieces
- Wholegrain crackers - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Popcorn - 4 bags
- Peanut mix - 3 kilogram
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Peanut butter - 2 jars
- Jam - 2 jars
- Olive oil - 1 liter
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Spice mix - 2 bags
- Coffee - 4 packs
- Tea - 2 boxes
- Cocoa powder - 1 pack
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Ginger ale - 4 bottles
- Alcohol-free beer - 6 crates
- Spa Blue - 10 crates
- Sparkling mineral water - 4 crates
- Sports drink - 6 crates
- Apple juice - 8 liters
- Orange juice - 8 liters
- Lemons - 2 kilograms
- Ice cubes - 20 kilograms
- Coffee creamer - 2 liters
- Coffee stirrers - 200 pieces
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Organic dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 6 bottles
- Garbage bag ties - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Diet-free sandwiches - 20 pieces
- Gluten-free wraps - 10 pieces
- Vegan toppings - 2 kilogram
- Vegan mayonnaise - 1 liter
- Allergen stickers - 2 sheets

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60
Serving plattersqty 12
Soup ladlesqty 4
Pliersqty 8
Cutting boardsqty 4
Knivesqty 8

Kitchen

Gas burnersqty 2
Food warmersqty 4
Washing-up basinsqty 4
Ice packsqty 30

Cleaning

Waste binsqty 12
Broomqty 4
Floor squeegeesqty 2
Bucketsqty 4
Spongesqty 12
Cleaning clothsqty 24
Hand soap dispensersqty 6

Decorations

Bannersqty 8
Directional signsqty 12
Bib numbersqty 100
Prize trophiesqty 3

Lighting

LED lampsqty 8
String lightsqty 6

Tips

Plan at least one game disc per playing field, plus several spare frisbees for lost, damaged or wet discs. Keep them together at check-in so teams can collect them quickly.
Allow two to three drinks per person for the first hour, then roughly one drink per person per additional hour. Use coolers, water jugs and refill points rather than relying only on small bottles.
Take enough cones and line-marking supplies to prepare every field before the first match. Bring measuring tapes and field flags so boundaries, end zones and field numbers can be checked consistently.
Prepare one scoreboard, stopwatch and whistle for each active field, with spare batteries or power banks available. Print competition cards before leaving and pack extra copies in case teams lose theirs.
Set up shade and a dry place for food, registration and equipment. Party tents, tables and chairs are easy to overlook, especially when the forecast changes within the final 48 hours.

Frequently asked questions

How many frisbees do I need for an ultimate frisbee tournament?: Plan one match disc per active field and keep at least two spare discs per field. For four fields, that means four playing discs and eight spares, with additional discs if teams are expected to warm up at the same time.
How much water and soft drinks should I buy for a frisbee tournament?: Allow about 2–3 drinks per person during the first hour and 1 drink per person for every hour after that. Add extra water for warm weather and provide refillable water jugs near the fields.
What equipment does each ultimate frisbee field need?: Each active field should have cones, line-marking materials, field flags, a field number sign, a scoreboard, a whistle and a stopwatch. Pack one complete set per field, plus at least one backup set for the tournament desk.
When should I buy and prepare tournament supplies?: Buy non-perishable equipment and printed materials at least 7 days before the tournament. Purchase fresh food and chilled drinks 1–2 days beforehand, then chill the drinks and check all field equipment on the day before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.