What you need for a TV quiz

A TV quiz needs more than questions and a screen. You will need printed answer forms, pens, score sheets and team cards, plus reliable presentation and microphone equipment. Plan tableware and serving items for the full participant list, and buy drinks, snacks and prizes early enough to chill and prepare them. This shopping list covers the practical items that are easy to overlook, especially spare batteries, cables and backup copies of the quiz materials.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Buffet tablesqty 2
Quiz table

Tableware

Glassesqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphonesqty 2
Microphone stand
Extension cordsqty 4
Power stripsqty 4
HDMI cablesqty 2
Presentation remote
Spare batteriesqty 8

Quiz materials

Answer formsqty 300
Pensqty 60
Score sheetsqty 10
Team cardsqty 50
Quiz questionsqty 10
Answer sheetsqty 10
Pen holdersqty 8

Decorations

Tableclothsqty 10
Name badgesqty 60
Prizesqty 3

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 3
Thermos flasksqty 4
Ice cube traysqty 3

Cleaning

Waste binsqty 4
Cleaning clothsqty 12
Dish brushesqty 3
Hand soap dispensersqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 4 bottles
- Red wine - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Party nuts - 3 bags
- Snacks - 3 bags
- Popcorn - 3 bags
- Cheese cubes - 2 kilos
- Brie - 4 pieces
- Dried sausage - 4 pieces
- Grapes - 3 kilos
- Apples - 30 pieces
- Cucumbers - 4 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Hummus - 6 tubs
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Mini wraps - 60 pieces
- Cream cheese - 1 kilo
- Smoked chicken breast - 1 kilo
- Pesto - 3 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Napkins - 300 pieces
- Paper straws - 100 pieces
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Trash bags - 2 rolls
- Kitchen gloves - 2 boxes
- Hand soap - 3 bottles

Tips

Prepare printed answer forms, answer sheets, score sheets and team cards for every team, then add at least 10% extra copies. Bring spare pens as well; missing stationery slows down every round.
Test the laptop, projector, screen, speakers and wireless microphones at least one day before the quiz. Pack the HDMI cables, extension cords, power strips, presentation remote and spare batteries together so no connection is left to find at the last minute.
Count glasses, coffee cups, plates and cutlery against the final participant list, adding roughly 10% extra for breakage or seconds. Put serving trays and tablecloths with the buffet supplies rather than leaving them in storage.
Buy drinks and snacks early enough to chill the drinks before guests arrive. Keep separate serving space for the buffet and drinks table so food does not compete with the quiz table or equipment.
Have prizes, name badges, pen holders and the quiz materials ready before setting up the room. Keep one complete spare set of questions and answer sheets with the quiz host in case a page is lost or a team needs a replacement.

Frequently asked questions

What do I need to buy for a TV quiz?: You need quiz materials such as answer forms, answer sheets, score sheets, team cards and pens, along with drinks, snacks and prizes. You also need tableware and the equipment required for the presentation and audio.
How many quiz sheets and pens do I need per team?: Prepare at least one answer form, answer sheet and score sheet per team for each required round, plus 10% extra copies. Provide at least one pen per participant or two pens per team as a minimum, with several spares.
When should I test the TV quiz equipment?: Test the laptop, projector, screen, speakers, microphones and presentation at least one day before the event. Check the cables and spare batteries again during room setup, ideally 60 to 90 minutes before guests arrive.
How much extra tableware should I buy for a TV quiz?: Plan tableware for the final participant count and add about 10% extra. This covers breakage, dropped cutlery and guests taking a second plate or cup during the quiz.

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