What to bring on a group train journey

A group train journey needs more than tickets and a day bag. Pack food that travels well, enough drinks for the route, and supplies for eating without relying on station shops. Printed travel details, charged phones and a small safety kit help when connections change or someone needs assistance. Use the shopping list below to prepare everything before the meeting point, rather than trying to buy essentials on the platform.

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What to bring

Grouped the way you'd shop for it, with quantities.

Travel documents

Printed train ticketsqty 20
Printed route mapsqty 5
Printed participant listsqty 3
Printed emergency contact listqty 3
Pensqty 6

Luggage

Day backpacksqty 20
Luggage tagsqty 20
Spare tote bagqty 2

Equipment

Power banksqty 4
Charging cablesqty 6
Phonesqty 3

Catering

Coolersqty 3
Ice packsqty 9
Thermos bottlesqty 3
Reusable cupsqty 24
Reusable platesqty 24
Reusable cutleryqty 24
Lunch boxesqty 6
Napkin holderqty 2
Groceries
- Spa Blauw - 24 bottles
- Spa Red - 12 bottles
- Cola - 6 cans
- Cola Zero - 6 cans
- Orange juice - 3 liters
- Apple juice - 2 liter
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk cups - 40 pieces
- Oat milk - 2 liter
- Apples - 20 pieces
- Bananas - 20 pieces
- Grapes - 2 kilogram
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Rice cakes - 3 packs
- Salted crackers - 3 packs
- Muesli bars - 24 pieces
- Mini currant buns - 24 pieces
- Whole wheat wraps - 24 pieces
- Hummus - 4 tubs
- Young cheese - 1 kilogram
- Turkey breast - 600 grams
- Smoked chicken - 600 grams
- Cucumber - 4 pieces
- Tomatoes - 1 kilogram
- Lettuce - 3 heads
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Salt - 1 container
- Pepper - 1 shaker
- Lemon juice - 1 bottle
- Hand gel - 2 bottles
- Wet wipes - 4 packs
- Tissues - 4 packs
- Kitchen paper - 3 rolls
- Toilet paper - 4 rolls
- Trash bags - 1 roll
- Freezer bags - 1 box
- Aluminum foil - 1 roll
- Cling film - 1 roll

Personal care

Motion sickness tablets
Sunscreenqty 2
Rain ponchosqty 6

Safety

First aid kit
Flashlightsqty 3

Cleaning

Waste binsqty 3
Dishwashing tub
Microfiber clothsqty 4
Hand brush and dustpan

Organization

Wristbandsqty 20
Fanny packsqty 3
Clipboardsqty 3

Tips

Plan two to three drinks per person for the first hour, then add more for the rest of the journey, especially in warm weather. Pack them in coolers with ice packs and use thermos bottles for hot drinks.
Pack one lunch box or meal portion per participant, plus reusable cups, plates, cutlery and napkins. Keep dietary-requirement meals clearly separated so they are not handed to the wrong person.
Print one set of tickets, route maps and participant information for the organiser, and carry a printed emergency contact list. Do this at least one day before departure in case a printer or phone fails.
Give every participant a day backpack and luggage tag, then keep a spare tote bag available for jackets, loose items or rubbish. Fanny packs are useful for tickets, phones and other small essentials.
Charge phones and power banks fully the night before, and pack the correct charging cables. Add motion sickness tablets, sunscreen, rain ponchos and the first aid kit before leaving for the meeting point.

Frequently asked questions

What food should I pack for a group train journey?: Pack one lunch portion per person in a lunch box, choosing food that can be eaten cold and does not spill easily. Add a small extra portion for every 10 participants to cover dropped or forgotten meals.
How many drinks do I need for a train trip?: Allow two to three drinks per person for the first hour, then roughly one drink per person for each additional hour. Bring extra water when the forecast is hot or the route has few station stops.
Should I print train tickets and route maps?: Yes. Print the tickets, route maps, participant list and emergency contacts at least one day before departure. Keep the organiser’s copies together in a folder and hand out individual tickets at check-in.
What should I pack for rain or motion sickness on a train journey?: Bring one rain poncho and motion sickness tablets for each participant who may need them, plus sunscreen when outdoor waiting is likely. Pack these items before the final information reminder, ideally 24 hours before departure.

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