Tile removal campaign checklist: plan the work in the right order

A tile removal campaign needs more than volunteers and a few tools. Before anyone starts, record the location, confirm permission to remove the paving stones, arrange tile disposal and check the work areas. On the day, participants need a clear safety briefing, suitable protective gear and a practical way to move and sort the tiles. Use this checklist to coordinate registrations, materials, food, signage and the work sequence without leaving key arrangements until the last minute.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Record location and work areas
2 people
Arrange permission for removing paving stones
Reserve tile disposal
Book a green supplier
Send invitations
2 people
Process registrations
Collect dietary requirements
Check work areas
2 people
Determine the route for tile disposal
2 people
Send participant information
Check tools
2 people
Do the shopping
2 people
Collect plants and soil
2 people
Chill drinks
Prepare food
3 people
Prepare work materials
3 people
Set up tables and tents
4 people
Put up the information board
2 people
Close off work areas
3 people

Event

Receive participants
3 people
Give safety instructions
2 people
Hand out the tools
3 people
Loosen the tiles
10 people
Sort and dispose of the tiles
6 people
Loosen the soil
6 people
Distribute plants and seeds
3 people
Plant green beds
10 people
Water the green sections
3 people
Set out the meal
4 people
Serve food and drinks
4 people
Refill drinks
2 people
See participants off
2 people

Aftercare

Collect tools
3 people
Collect waste and leftover tiles
4 people
Take down tables and tents
4 people
Clean dishes and utensils
3 people
Sweep the venue
3 people
Return materials
2 people
Have the tiles collected
2 people
Water the plants
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 30
Crowd control barriersqty 12
Tableclothsqty 6

Equipment

Rubber malletsqty 8
Pry barsqty 6
Crowbarsqty 4
Scoopsqty 8
Rakesqty 6
Wheelbarrowsqty 4
Bucketsqty 8
Extension cordsqty 2
Work lightsqty 4
Speaker

Safety

Work glovesqty 30
Safety gogglesqty 15
Safety vestsqty 12
Ear defendersqty 8
First aid kit

Catering

Coolersqty 4
Thermos flasksqty 4
Reusable cupsqty 60
Reusable platesqty 50
Reusable cutleryqty 50
Pouring jugsqty 6
Groceries

Decorations

Information boardsqty 3
Route arrowsqty 10
Chalkboardsqty 3

Cleaning

Waste binsqty 6
Broomsqty 4
Dustpan and brushqty 3
Garden hosesqty 2

Tips

Arrange tile disposal before inviting participants. Confirm where the tiles will go, how they must be sorted and how the disposal route will stay clear during the work.
Check the work areas and mark them before setup. Use barriers, route arrows and information boards so participants can see where to work, where to walk and where tiles must be placed.
Match tools and protective equipment to the number of active workers. Prepare work gloves, safety goggles and safety vests before the briefing, then hand out rubber mallets, pry bars, crowbars and wheelbarrows in an organised way.
Plan the physical sequence for the campaign: loosen the tiles, sort and move them, then loosen the soil. Do not send volunteers into the area before tools, first aid equipment and the disposal route are ready.
Prepare refreshments before participants arrive, not during the first work session. Chill the drinks, set out reusable cups and plates, and check dietary requirements before buying and preparing the food.

Frequently asked questions

How far in advance should I organise a tile removal campaign?: Start at least 3 to 4 weeks ahead. This gives you time to arrange permission, reserve tile disposal, book a green supplier, send invitations and process registrations before the workday.
How many tools do I need for a tile removal campaign?: Plan one active hand tool for each person working at the same time, with extra tools for shared tasks. For example, a team of 20 should not rely on only one pry bar or one wheelbarrow; prepare several tools and check them before setup.
What safety equipment is needed for tile removal?: Provide work gloves, safety goggles and safety vests for every participant, plus a first aid kit on site. Keep ear defenders available if the work creates loud impact noise, and give the safety instructions before handing out tools.
When should I close off the work areas?: Close off the areas before participants arrive and before any tiles are loosened. Set up barriers, information boards and route arrows during the site setup, then check the boundaries again after the work starts.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.