Tekken Tournament Checklist

Running a Tekken tournament takes more than booking a room and plugging in consoles. You need a clear format, confirmed players, tested equipment, a workable match schedule, and enough time to reset between rounds. This checklist takes you from the first planning decisions to opening the venue, with practical reminders for registration, prizes, catering, signage, and technical setup. Use it to keep 45 planning and event-day tasks in the right order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the tournament format
2 people
Reserve venue
Reserve consoles and screens
Set tournament rules
2 people
Create a registration form
Send invitations
Process registrations
Collect dietary requirements
Confirm participant list
Draw up the match schedule
2 people
Arrange prize money and prizes
Set up tournament software
Test equipment
2 people
Do the shopping
2 people
Chill drinks
Prepare the prize table
Print competition forms
Open venue
2 people
Set up tables and chairs
3 people
Connect the consoles
3 people
Set up screens
2 people
Test controllers
2 people
Set up registration desk
2 people
Set up catering
2 people
Put up signage

Event

Receive participants
3 people
Register attendance
2 people
Explain the tournament rules
Guide the First Round
3 people
Process competition results
Serve break snacks
2 people
Refill drinks
Supervise races
3 people
Announce the final
Lead the final
2 people
Honor the winners
2 people
Check out participants
2 people

Aftercare

Switch off equipment
2 people
Pack equipment
3 people
Collect waste
2 people
Wash dishes
2 people
Clean the venue
3 people
Put tables and chairs back
3 people
Return equipment
2 people
Publish results

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 55
Registration desk
Prize table

Equipment

Game consolesqty 5
Gaming monitorsqty 5
Tekken gamesqty 5
Game controllersqty 16
HDMI cablesqty 8
Power stripsqty 8
Extension cordsqty 8
Laptop
Printer
Ethernet cablesqty 6
USB sticksqty 2

Tableware

Reusable cupsqty 80
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Coffee potsqty 3

Kitchen

Coolersqty 4
Water jugsqty 4
Cutting boardsqty 2
Knivesqty 4
Serving spoonsqty 6

Decorations

Tournament bannersqty 3
Round signsqty 5
Name stickersqty 60

Cleaning

Mopqty 2
Bucketsqty 2
Dustpan and brushqty 2

Catering

Groceries

Tips

Choose the tournament format before opening registration. Decide how many players each console can support and allow time for check-in, matches, and any tie-breakers when building the schedule.
Test every console, screen, game installation, controller, HDMI cable, power strip, and Ethernet connection before the event. A full equipment test at least one day ahead gives you time to replace missing or faulty items.
Close registrations early enough to confirm the participant list and draw the schedule. A deadline 3–5 days before the tournament leaves time to collect dietary requirements and print competition forms.
Set up the registration desk separately from the prize table. Keep name stickers, the laptop, printer, and printed forms at check-in, while prizes and prize money stay visible but out of the way of match equipment.
Open the venue at least 2 hours before the first match. Allow roughly 45 minutes for tables and chairs, 45 minutes for consoles and screens, and 30 minutes for registration, catering, signage, and final testing.

Frequently asked questions

How far in advance should I plan a Tekken tournament?: Start planning 4–6 weeks ahead if you need a venue, several consoles, and a full participant list. Set the registration deadline 3–5 days before the event so you can confirm players and prepare the match schedule.
How many consoles and screens do I need for a Tekken tournament?: Plan one complete console-and-screen station for every match running at the same time. Add one spare controller and the required HDMI, power, and extension cables for each station, plus at least one backup controller overall.
How early should players arrive for a Tekken tournament?: Ask players to arrive 30 minutes before the first scheduled match for registration and equipment checks. Open the venue about 2 hours before matches begin so organisers can finish setup without delaying check-in.
What food and drinks should I prepare for a Tekken tournament?: For the first hour, plan on 2–3 drinks per person, then add water for the remaining event time. Confirm dietary requirements 3–5 days beforehand and use serving platters, reusable cups, plates, and cutlery so food service does not interfere with the match area.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.