What you need for a technology workshop

A technology workshop needs more than laptops and a projector. Each participant should have a complete kit with a microcontroller, cables, a breadboard, components and the right measuring tools. Plan the quantities by participant or by work pair, then add a small buffer for damaged or missing parts. You will also need safe power distribution, protective equipment, and simple refreshments so setup does not compete with registration.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 24
Tableclothqty 6

Equipment

Laptopsqty 12
Laptop chargersqty 12
Projector
Projection screen
Extension cordsqty 6
Power stripsqty 6

Technical equipment

Microcontroller kitsqty 12
USB cablesqty 24
Breadboardsqty 12
Jumper cable setsqty 12
LED assortmentsqty 12
Resistance bandsqty 12
Sensor setsqty 12
Battery holdersqty 12
Batteriesqty 24
Crocodile clipsqty 12
Multimetersqty 6
Tool setsqty 12
Parts binsqty 24

Safety

Safety gogglesqty 24
Anti-static matsqty 12

Tableware

Reusable cupsqty 30
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4

Kitchen

Coolersqty 2
Water jugqty 2
Pouring spoutqty 2

Catering

Groceries
- Spa Blauw - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Coffee - 2 packs
- Tea - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Teaspoons - 1 pack
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Snacks - 3 bags
- Wholegrain crackers - 4 packs
- Rice cakes - 3 packs
- Hummus - 4 tubs
- Cucumbers - 6 pieces
- Carrots - 2 kilos
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Muesli bars - 30 pieces
- Allergy-free cookies - 12 pieces
- Napkins - 2 packs
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 1 pack
- Hand soap - 2 dispensers
- Toilet paper - 2 packs

Paper goods

Worksheetsqty 30
Safety instructionsqty 30
Name badgesqty 30
Notepadsqty 30
Ballpoint pensqty 30
Color markersqty 24
Tapeqty 6
Labelsqty 4

Cleaning

Waste binsqty 4
Microfiber clothsqty 12
Hand sanitizerqty 4
Nitrile glovesqty 2

Tips

Count technical kits by work pair if participants will share equipment, but provide one set of safety goggles per person. Add at least 10% extra USB cables, jumper wires and small electronic components for breakages and misplaced parts.
Test every laptop, charger and required software at least 24 hours before the workshop. Bring one spare laptop and charger if the session depends on participants completing hands-on exercises.
Plan one power strip for every two workstations and use extension cords only where needed. Check the room layout before the day so cables do not cross walkways or emergency routes.
Prepare batteries, battery holders and sensor sets before packing the kits. Put each group’s parts in a labelled parts bin so handing out equipment takes minutes instead of delaying the demonstration.
Allow two to three drinks per participant for the first hour, plus snacks. Set out reusable cups, plates, cutlery and serving trays before participants arrive, and keep extra water in a cooler if the venue has no nearby kitchen.

Frequently asked questions

How many laptops do I need for a technology workshop?: Plan one laptop per participant for individual exercises, or one per two participants for paired work. Bring at least one tested spare laptop and charger for every 15 participants.
How many electronic components should I buy per participant?: For individual kits, provide one microcontroller kit, breadboard, USB cable, jumper cable set, sensor set and multimeter per participant. Buy about 10% extra small components such as LEDs, resistors and crocodile clips.
What safety equipment is needed for a technology workshop?: Provide one pair of safety goggles per participant and one anti-static mat per workstation. Print the safety instructions and place them at each table before the workshop starts.
When should I test the laptops and workshop equipment?: Complete the first equipment test at least 24 hours before the workshop and repeat a quick power and software check on the morning of the event. Pack chargers, extension cords and power strips with the laptops so nothing is left behind.

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