Team Beach Day Shopping List

A team beach day needs more than sandwiches and a volleyball. Plan food and drinks for the full group, plus shade, seating, serving items, sports gear and charging essentials. Coolers and ice packs keep lunch safe, while reusable plates, cups and cutlery make serving easier on the sand. Check dietary requirements before placing the catering order, and pack equipment in clearly labelled containers so setup does not delay the first activity.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Folding tablesqty 6
Folding chairsqty 50
Windbreaksqty 6
Picnic blanketsqty 10
Beach matsqty 20

Sports equipment

Beach volleyballsqty 3
Volleyball net
Beachball setsqty 10
Frisbeesqty 6
Footballsqty 3
Kubb set
Conesqty 20
Tug of war rope

Equipment

Portable speaker
Power banksqty 3
Charging cablesqty 4
Megaphone

Kitchen

Coolersqty 6
Ice packsqty 24
Thermos flasksqty 4
Cutting boardsqty 3
Chef and serving knivesqty 6
Serving tongsqty 6

Tableware

Reusable platesqty 60
Reusable bowlsqty 50
Reusable cupsqty 100
Reusable cutleryqty 60
Coffee cupsqty 50
Water jugsqty 6

Decorations

Buntingqty 6
Welcome sign
Name stickersqty 60

Lighting

LED string lightsqty 6
Battery lanternsqty 8

Cleaning

Waste binsqty 6
Litter pickersqty 3
Handwashing stationsqty 2
Washing-up tubsqty 3
Reusable cleaning clothsqty 12
First aid kit

Catering

Groceries
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Cola - 24 cans
- Cola Zero - 24 cans
- Orange soda - 18 cans
- Iced tea - 18 cans
- Alcohol-free beer - 24 cans
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Ice cubes - 30 kilo
- Mini popsicles - 60 pieces
- Bread rolls - 60 pieces
- Whole wheat wraps - 50 pieces
- Multigrain bread - 5 loaves
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Herb butter - 1 kilo
- Iceberg lettuce - 6 heads
- Cucumbers - 10 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Arugula - 6 bags
- Potato salad - 5 kilos
- Pasta salad - 5 kilos
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 5 kilos
- Melons - 4 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 3 jars
- Mixed nuts - 2 kilos
- Cookies - 5 packs
- Brownies - 50 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 250 pieces
- Paper towels - 6 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Wet wipes - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Plan at least 2–3 drinks per person for the first hour, then add 1 drink per person for each additional hour. Bring extra water in jugs, especially if the forecast is warm.
Use one cooler for drinks and another for sandwiches, wraps and fruit. Chill food before leaving and pack enough ice packs to keep the food cooler cold during transport.
Allow one reusable plate, bowl, cup and set of cutlery per attendee, plus 10% extra for dropped or misplaced items. Bring separate coffee cups if coffee is on the programme.
For a mixed sports programme, pack at least one ball per active game and bring cones to mark boundaries. A volleyball net, tug-of-war rope and Kubb set should be checked before loading.
Bring shade and seating for the whole group, not just the organisers: party tents, windbreaks, picnic blankets, beach mats, folding tables and folding chairs. Pack power banks and charging cables with the speaker so they are not left in the office.

Frequently asked questions

How much food and drink do I need for a team beach day?: Plan one substantial lunch, such as sandwiches or wraps, plus fruit and snacks for each attendee. For drinks, allow 2–3 per person in the first hour and 1 more per person for every following hour, with extra water for hot weather.
How many plates, cups and cutlery items should I buy?: Bring one reusable plate, bowl, cup and cutlery set per person, plus 10% extra. For 30 attendees, that means 33 of each main item; add coffee cups separately if coffee is served.
How long before the beach day should I buy the food?: Buy chilled food no more than 1 day before the event, unless the product has a shorter use-by period. Prepare sandwiches, wraps and portioned fruit on the day itself, then keep them chilled until departure.
What should I pack for beach sports and shade?: Pack the selected sports equipment, including balls, cones and any net or rope needed for the activities. For comfort, provide shade and seating for the full group and load windbreaks, mats and tables before the smaller equipment.

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