What you need for a survival run

A survival run needs more than obstacles and a start line. You will need clear route marking, participant identification, timing equipment, communication gear and supplies for volunteers and finishers. Plan materials by obstacle, then add a practical margin for damaged signs, missing equipment and changing weather. This checklist supports the shopping and collection phase, so you can see what must be bought, borrowed or prepared before race day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Folding tablesqty 10
Folding chairsqty 30
Registration tablesqty 3
Crowd control barriersqty 30
Conesqty 40

Sports equipment

Bib numbersqty 180
Wristbandsqty 180
Finisher medalsqty 180
Barrier tapeqty 20
Route arrowsqty 40
Route signsqty 15
Obstacle signsqty 20
Ropeqty 200
Climbing netsqty 4
Wooden beamsqty 12
Wooden palletsqty 20
Wooden planksqty 20
Water tubsqty 4
Mud matsqty 12
Guy ropesqty 12
Herringqty 60
Rubber matsqty 20
Starting ribbon
Finish arch

Equipment

Time registration system
Stopwatchesqty 6
Walkie-talkiesqty 12
Speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Power banksqty 8
Coolersqty 8
Handheld megaphonesqty 3

Tableware

Reusable cupsqty 250
Platesqty 180
Cutlery setsqty 180

Catering

Water jugsqty 12
Drink dispensersqty 6
Thermos flasksqty 6
Serving traysqty 6
Ice packsqty 30
Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Isotonic sports drink - 120 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 packs
- Milk - 12 liters
- Oat milk - 6 liters
- Stirrers - 300 pieces
- Oat bars - 200 pieces
- Muesli bars - 200 pieces
- Bananas - 180 pieces
- Apples - 180 pieces
- Oranges - 120 pieces
- Grapes - 12 trays
- Raisin buns - 180 pieces
- Whole wheat bread - 12 loaves
- White rolls - 180 pieces
- Wholemeal rolls - 120 pieces
- Cheese - 6 kilogram
- Ham - 4 kilograms
- Chicken breast - 4 kilograms
- Hummus - 24 tubs
- Peanut butter - 6 jars
- Jam - 6 jars
- Butter - 3 kilograms
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Nut mix - 6 kilogram
- Dutch cookies - 120 pieces
- Cookies - 8 packs
- Chocolate bars - 120 pieces
- Yogurt - 12 liters
- Muesli - 4 kilograms
- Ice cubes - 30 kilograms
- Lemons - 30 pieces
- Lime syrup - 4 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 2 bottles
- Herb mix - 4 jars
- Banana bread - 6 pieces
- Vegetarian wraps - 120 pieces
- Chicken wraps - 120 pieces
- Cucumbers - 20 pieces
- Tomatoes - 5 kilograms
- Lettuce - 12 heads
- Bell peppers - 30 pieces
- Feta - 3 kilograms
- Herb dressing - 4 bottles
- Vegetarian snacks - 120 pieces
- Chicken nuggets - 120 pieces
- Tomato soup - 12 liters
- Vegetable soup - 12 liters
- Breadsticks - 12 packs
- Herb butter - 3 kilograms
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Dish soap - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Disinfectant wipes - 8 packs
- Cleaning spray - 4 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Bandages - 4 boxes
- Gauze compresses - 4 packs
- Bandages - 12 rolls
- Disposable gloves - 4 boxes
- Tweezers - 4 pieces
- Cold packs - 20 pieces
- Foil ponchos - 30 pieces
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Cable ties - 200 pieces
- Duct tape - 8 rolls
- Cable ties - 200 pieces
- Permanent markers - 12 pieces
- Ballpoint pens - 30 pieces
- Clipboards - 12 pieces
- Printer paper - 2 packs
- Envelopes - 200 pieces
- Name stickers - 200 pieces

Safety

First aid kitsqty 3
Emergency blanketsqty 20
Safety vestsqty 25
Work glovesqty 30
Emergency lightsqty 8
Flashlightsqty 12
Fire extinguishersqty 3

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving tongsqty 8
Cookie tinsqty 6

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Hand soap dispensersqty 6

Lighting

LED work lightsqty 8
String lightsqty 6

Tips

Count bib numbers and wristbands against the final registration list, then add at least 5% spare sets for replacements and late changes.
Mark every junction and obstacle clearly: prepare route arrows, route signs, obstacle signs, cones and barrier tape before the course inspection, not on race morning.
Allow one walkie-talkie for each key course position, plus at least two spare charged batteries or charging points for a full event day.
Protect tents, tables and timing equipment with guy ropes and suitable covers, especially if the forecast includes wind or rain. Check the setup at least 24 hours beforehand.
Prepare finish-line supplies separately from the start area: medals, the finish arch, speakers, microphone and a working time registration system should be checked and grouped together the day before.

Frequently asked questions

What equipment do I need for a survival run?: You need course-marking equipment, obstacle materials, participant items, timing equipment and communication gear. For the route, prepare cones, arrows, signs and barrier tape; for the event area, plan tables, tents, bib numbers, wristbands, stopwatches or a time registration system, and walkie-talkies.
How many spare bib numbers and wristbands should I buy?: Prepare one bib number and one wristband per registered participant, then add at least 5% spare sets. For 200 participants, that means 210 bib numbers and 210 wristbands.
When should survival run equipment be checked?: Check all materials at least 24 hours before the run, including obstacle parts, route signs, ropes, mats, timing equipment and radios. Charge batteries and sort starter packs the day before, leaving only final weather-related adjustments for race morning.
How much route marking does a survival run need?: Mark every turn, crossing, obstacle approach and exit, rather than relying on signs only at the start and finish. Walk the complete route once before race day and add spare arrows, cones and barrier tape for sections that may become unclear in mud or rain.

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