Street party shopping list

A street party needs more than food and drinks. Plan for serving, seating, keeping chilled items cold, and covering the buffet so the setup works for several hours outdoors. Reusable plates, bowls and cups reduce waste, while extra serving utensils prevent queues around the tables. Use this list alongside your event plan, and check quantities against the number of residents who have registered before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 70
Beer tablesqty 6
Beer benchesqty 12
Buffet tablesqty 4
Tablecloth clipsqty 24

Tableware

Reusable platesqty 80
Reusable bowlsqty 40
Reusable cupsqty 120
Coffee cupsqty 50
Knivesqty 90
Forksqty 90
Spoonsqty 70
Serving spoonsqty 12
Pliersqty 8
Soup ladlesqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Serving plattersqty 12
Serving trays with lidsqty 8
Thermos flasksqty 4
Water jugsqty 8
Barbecue tongsqty 4
Aluminum barbecue traysqty 6
Food containersqty 8

Equipment

Barbecuesqty 2
Coolersqty 6
Coolersqty 4
Food warmersqty 4
Coffee machinesqty 2
Kettlesqty 2
Music speakersqty 2
Mixer
Microphone
Extension cordsqty 6
Power stripsqty 4
Storage cratesqty 12
Hand truck
Toolbox
Cable tiesqty 100
Cable tiesqty 40
Crowd control barriersqty 10
Traffic conesqty 12

Lighting

String lightsqty 6
LED lampsqty 12
Battery lanternsqty 6

Decorations

Buntingqty 10
Balloonsqty 100
Balloon pumpqty 2
Table décorqty 12
Directional signsqty 12

Sports equipment

Footballsqty 3
Kubb set
Pétanque setsqty 3
Skipping ropesqty 6
Sidewalk chalkqty 6
Ring toss set

Cleaning

Waste binsqty 8
Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Bucketsqty 4
Litter pickerqty 2

Catering

Groceries
- Hamburgers - 70 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 20 pieces
- Hamburger buns - 80 pieces
- Baguettes - 10 pieces
- Whole wheat loaves - 5 loaves
- Garlic butter - 5 tubs
- Baby potatoes - 8 kilograms
- Pasta - 3 kilograms
- Arugula - 1 kilogram
- Iceberg lettuce - 6 heads
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Peppers - 3 kilograms
- Red onions - 2 kilograms
- Corn in cans - 8 cans
- Pickles - 4 jars
- Olives - 4 jars
- Feta cheese - 1.5 kilograms
- Grated cheese - 2 kilogram
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Young cheese - 2 kilograms
- Ham - 1.5 kilograms
- Chicken breast slices - 1,5 kilogram
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Butter - 1 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 3 bottles
- Satay sauce - 2 jars
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Vinegar - 1 bottle
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Party nuts - 3 kilograms
- Peanuts - 2 kilograms
- Watermelons - 4 pieces
- Apples - 5 kilograms
- Bananas - 3 kilograms
- Grapes - 3 kilograms
- Strawberries - 2 kilograms
- Cookies - 6 packs
- Mini muffins - 80 pieces
- Whipped cream - 6 cans
- Sugar - 2 kilograms
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 bottles
- Orange juice - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Ice cubes - 20 kilograms
- Barbecue briquettes - 20 kilogram
- Firelighters - 2 boxes
- Baking paper - 2 rolls
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Paper napkins - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Liquid dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Cleaning wipes - 4 packs
- Sponges - 10 pieces
- Rubber gloves - 6 pairs

Tips

Count one reusable plate, bowl and cup per guest, then add 10% spare for dropped or misplaced items. For a group of 50, that means 55 of each.
Plan at least one serving utensil for every shared dish, plus separate tongs for the barbecue. Keep knives, forks and spoons in a container near the buffet rather than distributing them too early.
Allow enough cooling space for drinks and chilled food separately. Fill the coolers shortly before guests arrive and keep one cooler closed for backup drinks or food.
For an outdoor buffet, bring serving platters, trays with lids and food containers. Cover food whenever it is not being served, especially if the street party lasts more than two hours.
Do not leave seating and shelter until the last week. Confirm the number of party tents, tables and chairs after registrations close, and check that the planned layout still leaves room for the traffic plan.

Frequently asked questions

How many plates and cups do I need for a street party?: Plan one plate and one reusable cup per guest, plus 10% spare. For 50 guests, prepare 55 plates and 55 cups; add bowls if soup, salads or desserts are being served.
How much food and drink should I buy for a street party?: Use the final registration count rather than the number invited. As a starting point, allow two to three drinks per person for the first hour, then one to two per person for each additional hour, and add 10% spare food for late arrivals or larger portions.
When should I buy drinks and chilled food for a street party?: Buy shelf-stable groceries a few days in advance, but collect chilled products on the day or the evening before. Fill the coolers shortly before guests arrive so food and drinks stay cold during setup.
What do I need for a street party buffet?: Prepare buffet tables, tablecloth clips, serving platters, covered trays, serving spoons, tongs and food containers. Put out one serving utensil per dish and keep spare cutlery and cups within easy reach.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.