What you need for a street dance workshop

A street dance workshop needs more than music and an open floor. This shopping list covers the practical items for registration, sound, movement, refreshments and clear directions on the day. Plan seating and tables outside the main dance area, and check that every cable, speaker and charging lead works before participants arrive. Use reusable cups, serving equipment and coolers for drinks, while mats, cones and floor markings help keep the space organised.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 60
Tablesqty 6
Coat racksqty 2
Registration desk

Tableware

Reusable cupsqty 80
Platesqty 60
Cutlery setsqty 60
Pouring jugsqty 6

Equipment

Wireless speakersqty 2
Laptop
Microphone
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 4

Sports equipment

Dance matsqty 10
Conesqty 12
Floor markingsqty 30
Towelsqty 20

Decorations

Welcome banner
Directional signsqty 6
Name badgesqty 60
Color markersqty 12
Wristbandsqty 60

Lighting

LED string lightsqty 4
LED lampsqty 4

Kitchen

Coolersqty 3
Cutting boardsqty 3
Serving plattersqty 8
Serving tongsqty 6
Thermos flasksqty 4

Cleaning

Waste binsqty 4
Broomqty 2
Mopqty 2
Bucketsqty 2
Dustpan and brushqty 2

Catering

Groceries
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Iced tea - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 tubs
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 5 bags
- Salsa - 4 jars
- Mini wraps - 100 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cheese slices - 2 kilograms
- Turkey fillet - 1.5 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Cleaning wipes - 2 packs
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 3 bottles

Tips

Bring at least one registration table, a set of name badges and colour markers so participants can check in and identify their group quickly. Prepare these before the hall opens.
Test the wireless speakers, laptop, microphone, extension cords and power strips together at least one day beforehand. Keep charging cables available and charge the equipment before setup.
Keep the dance floor clear by placing chairs, tables and coat racks along the edges. Use cones and floor markings to show boundaries, especially when several groups share the hall.
Provide enough reusable cups, plates and cutlery sets for every participant, plus a small reserve of around 10 percent. Coolers, serving platters and serving tongs make snacks and drinks easier to manage.
Put directional signs and the welcome banner where participants first enter, not inside the dance space. Pack towels and spare wristbands with the workshop materials so they are ready when needed.

Frequently asked questions

What equipment do I need for a street dance workshop?: Plan for wireless speakers, a laptop, a microphone, extension cords, power strips and charging cables. Test the complete sound setup at least 24 hours before the workshop.
How many cups and plates should I buy for a dance workshop?: Provide one reusable cup, plate and cutlery set per participant, plus about 10 percent extra. For 30 participants, that means 33 of each item.
What should I prepare for the dance floor?: Use dance mats where needed, along with cones and floor markings to define the activity area. Clear the floor and check it for hazards at least 60 minutes before the first session.
When should I prepare snacks and drinks?: Buy and organise snacks and drinks no later than the day before. Chill drinks in coolers and fill serving equipment before participants arrive, while keeping dietary requirements visible to the organiser.

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