What to Buy for a Storytelling Picnic
A storytelling picnic needs more than sandwiches and blankets. Plan food and drinks for the full programme, then add the serving equipment, seating, weather cover, and sound gear that keep the afternoon running smoothly. Reusable plates, bowls, cups, and cutlery reduce waste, while coolers and ice keep food safe outdoors. Check the final guest list and dietary requirements before shopping, and leave enough time to wash, portion, chill, and transport everything.
The full checklist for this plan is being updated. The tips and answers below still apply.
Tips
- Plan two to three drinks per person for the first hour, then about one drink per person for each additional hour. Keep coffee and tea in thermos flasks so guests can serve themselves between stories.
- Use the final guest list to calculate sandwiches, salads, fruit, and desserts, and add a small buffer for late additions. Check dietary requirements before buying ingredients rather than trying to adapt dishes at the picnic.
- Bring at least one cooler for drinks and another for perishable food when both need to stay cold. Buy or prepare the ice on the day, and fill the coolers before leaving for the venue.
- Match serving equipment to the food: use bowls for salads and desserts, platters for sandwiches, and serving spoons and tongs for every shared dish. Pack cutting boards, a chef's knife, and cutting trays for last-minute preparation.
- Prepare outdoor essentials at least one day ahead: tablecloths, programme signs, name badges, pens, lighting, extension cords, and power strips. Test microphones and portable speakers before transport, especially if the programme depends on clear narration.
Frequently asked questions
- What food do I need for a storytelling picnic?
- Plan one main portion per guest, such as a sandwich and salad serving, plus fruit and a dessert portion. Add about 10% extra food for unexpected guests and check dietary requirements before shopping.
- How many drinks should I buy for a storytelling picnic?
- Allow two to three drinks per person for the first hour, then one drink per person for every additional hour. Include both cold drinks and enough coffee and tea for the whole programme.
- How many picnic blankets, chairs, and tables do I need?
- Provide one chair or a clearly defined blanket place for each guest, plus a few spare places if space allows. Plan separate foldable tables for food service and storytelling equipment so queues do not block the programme.
- When should I buy and prepare the picnic food?
- Buy shelf-stable items and non-food supplies up to two days before the picnic. Prepare salads, sandwiches, fruit, and desserts as close to the event as practical, then chill perishable food before transport.