What you need for a stop-motion workshop

A stop-motion workshop needs more than cameras and craft supplies. Each workstation needs a stable camera or tablet setup, reliable power, suitable lighting and enough materials for participants to build scenes. Plan storage for footage and a projector setup for demonstrations or screenings. Drinks and serving equipment are easy to overlook, especially when the workshop runs for several hours. Use this list to buy or bring everything before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Reception desk
Waste binsqty 4

Equipment

Tabletsqty 6
Camerasqty 6
Tripodsqty 6
Tablet standsqty 6
Chargersqty 8
Power banksqty 6
Projector
Projection screen
Speaker
Extension cordsqty 8
Power stripsqty 8
Memory cardsqty 8
USB sticksqty 8

Lighting

LED lightsqty 12
Lamp fittingsqty 12
Light standsqty 6

Decorations

Backdrop clothsqty 12
Colored paperqty 12
Decorative figuresqty 60
Craft cardboardqty 60

Kitchen

Coolersqty 3
Cutting boardsqty 3
Bread knivesqty 2
Serving plattersqty 8
Serving spoonsqty 4
Thermos flasksqty 4

Tableware

Reusable cupsqty 40
Platesqty 40
Cutlery setsqty 40
Coffee cupsqty 24
Serving plattersqty 6

Cleaning

Reusable dish towelsqty 8
Spongesqty 6
Hand broomsqty 2
Trash binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 80 pieces
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Honey - 1 jar
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 24 bottles
- Sparkling water - 12 bottles
- Apple juice - 4 packs
- Tortilla chips - 6 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Popcorn - 3 bags
- Cookies - 5 packs
- Grapes - 3 kilos
- Apples - 30 pieces
- Baby carrots - 2 kilos
- Cucumbers - 6 pieces
- Hummus - 6 tubs
- Salsa sauce - 4 jars
- Mini pizzas - 36 pieces
- Vegetarian pizzas - 6 pieces
- Vegan pizzas - 4 pieces
- Grated cheese - 1 kilo
- Tomato salad - 3 kilo
- Green salad - 3 kilos
- Salad dressing - 3 bottles
- Garlic sauce - 2 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Napkins - 100 pieces
- Coffee filters - 1 pack
- Ice cubes - 6 bags
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles

Tips

Allow one camera or tablet, tripod or stand, charger and clear workspace for each small group. Check the number of registered participants before deciding how many workstations to prepare.
Bring spare power banks, extension cords and power strips rather than relying on one outlet per table. Test every camera, tablet and charger together at least one day before the workshop.
Prepare more colored paper, craft cardboard and decorative figures than the exact participant count suggests. A practical buffer is 10–20% extra, because small pieces are often damaged or misplaced.
Use memory cards or USB sticks for transferring finished clips, and check their available storage before the workshop starts. Do not leave file transfer until the final minutes of the session.
Set aside time to chill drinks and arrange coolers, thermos flasks, serving platters and spoons before setup begins. Keep food and drinks away from cameras, tablets and craft materials.

Frequently asked questions

How many cameras or tablets do I need for a stop-motion workshop?: Plan for one camera or tablet per workstation, with roughly 3–5 participants per station. Prepare at least one spare device if the workshop depends on uninterrupted filming.
How much craft material should I buy for a stop-motion workshop?: Buy enough colored paper, craft cardboard and decorative figures for every workstation, plus 10–20% extra. Small pieces are easily lost, cut incorrectly or damaged during the session.
How early should I test the stop-motion equipment?: Test cameras, tablets, tripods, chargers, lights, the projector and sound at least one day before the workshop. Run a short recording and playback test so connection or storage problems can be fixed before participants arrive.
What refreshments and serving supplies are needed for the workshop?: For a workshop lasting several hours, plan drinks for the full participant count and chill them before setup. Arrange coolers, thermos flasks, serving platters, serving spoons, cutting boards and bread knives before the reception area opens.

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