What you need for a spring bike ride

A spring bike ride needs more than bikes and snacks. Plan food and drinks for the full group, plus supplies for changing weather, minor breakdowns and a clearly marked route. This shopping list covers the items to buy, pack or arrange before the ride, from reusable cups and coffee equipment to pumps, spare inner tubes and safety vests. Check quantities against your registration list, then add a small buffer for late arrivals and unexpected repairs.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 70
Beer tablesqty 4
Clothes racksqty 2

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 60
Serving boardsqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 6

Sports equipment

Route arrowsqty 35
Route signsqty 12
Traffic conesqty 12
Bike pumpsqty 4
Bike repair kitsqty 3
Spare inner tubesqty 10
Safety vestsqty 12
Bicycle standsqty 4

Equipment

Walkie-talkiesqty 8
Mobile chargersqty 4
Extension cordsqty 3
Portable sound system

Lighting

LED work lightsqty 4
String lightsqty 3

Decorations

Buntingqty 6
Tableclothsqty 8

Cleaning

Waste binsqty 6
Washing-up tubsqty 3
Broomsqty 3
Dustpan and brushqty 3

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilo
- Mints - 1 box
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Lemons - 12 pieces
- Sandwiches - 90 pieces
- Wholemeal bread - 6 loaves
- Butter - 4 packs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast topping - 1 kilo
- Hummus - 8 tubs
- Young cheese - 1 kg
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 6 kilos
- Muesli bars - 80 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Cookies - 6 packs
- Lemonade syrup - 2 bottles
- Ice cubes - 10 bags
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Tea towels - 12 pieces

Tips

Allow 2–3 drinks per person for the first hour, then about 1 drink per hour after that. Bring extra water as well as coffee and tea, especially if the route has no reliable refill point.
Plan 1 sandwich or equivalent snack per participant, plus roughly 10% extra. Wash fruit and vegetables before packing them, and keep sandwiches and drinks cool until the start or rest stop.
Pack at least 1 bike pump and 1 repair kit for every 15–20 riders, with spare inner tubes in the common wheel sizes used by the group. Check that the kits contain working tools before departure.
Use route arrows and route signs at every turn where a rider could hesitate, and keep traffic cones and safety vests for busy crossings or the start area. Print the participant list and emergency numbers before the day.
Prepare for a wet or late finish with party tents, coolers and charged communication equipment. Charge walkie-talkies and mobile chargers the day before, and bring extension cords only if the starting location has confirmed power access.

Frequently asked questions

How much food do I need for a spring bike ride?: Plan 1 sandwich or similar substantial snack per rider, plus 10% extra for volunteers, late arrivals and larger appetites. Add at least 1 piece of fruit per person if the ride lasts more than 2 hours.
How many drinks should I buy for a bike ride?: Allow 2–3 drinks per person for the first hour and 1 more per person for each additional hour. Add a 10% buffer and include hot drinks if riders will eat at the start or finish.
How many spare inner tubes and repair kits do I need?: Pack 1 repair kit and 1 pump for every 15–20 riders, plus at least 1 spare inner tube per 10 riders. Check the tube sizes against the registered bikes at least 2 days before the ride.
What should I prepare the day before a group bike ride?: Charge walkie-talkies, mobile chargers and any sound equipment, print the participant list and emergency numbers, and assemble participant packs. Chill drinks and check route signs, pumps and repair kits no later than the evening before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.