Sports Camp Shopping List

Planning a sports camp means packing for several activities, not just one game. You will need balls and training equipment for different sports, plus team markers, timing tools and clear communication equipment. Food, drinks and shade are easy to underestimate when participants are active for several hours. This shopping list helps you check the practical items before transport, field setup and registration begin.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Tables for registrationqty 2
Party tentqty 2

Sports equipment

Footballsqty 8
Basketballsqty 8
Volleyballsqty 8
Handballsqty 6
Conesqty 40
Marker conesqty 50
Laddersqty 4
Skipping ropesqty 20
Vestsqty 50
Mini goalsqty 4
Volleyball netsqty 2
Whistlesqty 6
Stopwatchesqty 4
Team ribbonsqty 8
Prizes and medalsqty 50

Equipment

Portable speaker
Microphone
Extension cordsqty 3
Power stripsqty 3
Megaphone

Tableware

Reusable drinking cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Serving plattersqty 10

Kitchen

Coolersqty 4
Water jugsqty 6
Thermos flasksqty 4
Cutting boardsqty 3
Kitchen knivesqty 4
Serving spoonsqty 8

Cleaning

Waste binsqty 6
Bucketsqty 3
Broom and dustpanqty 3
Mop headsqty 3
Cleaning clothsqty 12
Hand soap dispensersqty 4
First aid kitsqty 2

Lighting

LED string lightsqty 4
Battery lanternsqty 4

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Whole wheat rolls - 40 pieces
- Chicken breast slices - 2 kilograms
- Young cheese - 2 kilograms
- Hummus - 1 kilogram
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Cucumber - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 5 kilograms
- Muesli bars - 60 pieces
- Yogurt - 5 liters
- Pasta - 5 kilogram
- Pasta sauce - 8 jars
- Vegetarian pasta sauce - 3 jars
- Ground beef - 3 kilograms
- Vegetarian mince - 2 kilograms
- Shredded cheese - 1 kilogram
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Sports drink - 40 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand gel - 4 bottles
- Paper napkins - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes

Tips

Plan at least one ball for every 8 to 10 participants in each scheduled sport, and bring cones, marker cones and vests for quick team changes.
Pack one reusable drinking cup per participant, plus at least 20% extra for loss, spills and refills. Bring enough water jugs and coolers to keep drinks available throughout the day.
Allow one folding chair per participant and enough tables for registration, lunch and equipment. Set aside a separate registration table so check-in does not block the food service.
Take a party tent or other shelter even when rain is not forecast. It gives participants a place to cool down and protects registration materials, serving platters and equipment from sudden weather changes.
Pack two communication options: a portable speaker and microphone for the welcome and safety briefing, plus a megaphone for field instructions. Bring extension cords and power strips, and test everything before participants arrive.

Frequently asked questions

How many drinks do I need for a sports camp?: Plan at least 1.5 to 2 litres of water or other drinks per participant for a full active day, then add 20% extra for warm weather and refills. Store drinks in coolers and use water jugs at the serving area.
How many sports balls should I buy for a sports camp?: Use one ball for every 8 to 10 participants in each activity, with at least two spare balls for the whole camp. For a mixed programme, count footballs, basketballs, volleyballs and handballs separately.
What equipment is needed for sports camp team activities?: Bring cones and marker cones, vests, team ribbons, stopwatches and whistles, plus ladders and skipping ropes for warm-ups. Prepare one clearly labelled equipment set for each field before the first session.
How early should I buy supplies for a sports camp?: Buy reusable equipment, shelter and communication items at least 2 to 4 weeks ahead. Buy fresh food and chilled drinks 1 to 2 days before the camp, after the final participant count and dietary requirements are confirmed.

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