Sports Camp Shopping List

A sports camp needs more than balls and cones. You also need clearly marked team gear, equipment for several activities, serving supplies, chilled drinks and a simple setup for registration and changing. Plan food and drinks around the number of participants, coaches and supervisors, then check what needs charging or testing before the day. This shopping list covers the practical items that are easy to overlook, from ball needles and extension cords to reusable tableware and weather protection.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 70
Party tentsqty 2
Changing room screensqty 4

Tableware

Reusable cupsqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Serving spoonsqty 6

Sports equipment

Footballsqty 8
Basketballsqty 8
Volleyballsqty 8
Soft Dodgeballsqty 12
Frisbeesqty 8
Conesqty 40
Team bibsqty 70
Agility laddersqty 4
Mini hurdlesqty 12
Skipping ropesqty 12
Football goalsqty 4
Volleyball net
Basketball pump
Ball needlesqty 6

Equipment

Whistlesqty 6
Stopwatchesqty 4
Portable speaker
Extension cordsqty 2
Power banksqty 4
Coolersqty 4

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 8
Thermos flasksqty 4

Lighting

LED lampsqty 6

Decorations

Team flagsqty 12
Route arrowsqty 12
Name labelsqty 80

Safety

First aid kitsqty 2
Ice packsqty 12
Drinking water jerry cansqty 4

Catering

Groceries
- Whole wheat wraps - 80 pieces
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Young cheese - 2 kilograms
- Lettuce - 6 heads
- Cucumbers - 10 pieces
- Tomatoes - 4 kilogram
- Peppers - 3 kilograms
- Shredded cheese - 1 kilogram
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Whole grain bread - 8 loaves
- Peanut butter - 2 jars
- Jam - 2 jars
- Bananas - 70 pieces
- Apples - 70 pieces
- Grapes - 5 kilograms
- Muesli bars - 80 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted pretzels - 6 bags
- Cookies - 8 packs
- Still water - 12 bottles
- Sports drink - 12 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilogram
- Lemon juice - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Hand sanitizer - 4 bottles
- Toilet paper - 24 rolls

Tips

Plan at least one ball per active field or court, plus a pump and spare ball needles. Test footballs, basketballs and volleyballs before packing them so a flat ball does not stop a session.
Prepare one team bib for every participant, with a few extras for late registrations or damaged bibs. Keep cones, whistles and stopwatches together so coaches can start each activity without searching.
Allow two to three drinks per person for the first few hours, and add extra water for hot weather or high-intensity activities. Chill drinks in coolers before participants arrive rather than relying on a small fridge at the venue.
Pack enough reusable cups, plates and cutlery for one full meal plus a buffer of about 10 percent. Bring serving spoons, cutting boards and kitchen knives separately from sports equipment to keep food preparation clean.
Bring at least one power bank for every two devices that need charging, such as phones, timers or a portable speaker. Add extension cords only after checking the venue layout, and keep a bad-weather option such as party tents or changing-room screens ready.

Frequently asked questions

How many drinks do I need for a sports camp?: Plan on two to three drinks per person for the first three hours, including water. In hot weather or during intensive training, add at least one extra drink per person and keep a reserve in coolers.
How many team bibs should I buy for a sports camp?: Buy one bib for each participant who may be on a team, plus roughly 10 percent extra. For 40 participants, that means 44 bibs so late changes or damaged items do not affect the matches.
What sports equipment is easy to forget for camp?: Pack the small support items separately: a basketball pump, spare ball needles, whistles, stopwatches and power banks. Check these at least one day before camp, because replacing them on the morning is often difficult.
How much reusable tableware do I need for a sports camp?: Have one cup, plate and set of cutlery per person, plus about 10 percent spare. For 50 people, prepare at least 55 of each item, along with serving spoons for snacks and lunch.

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